Joint Use

WCPSS encourages use of its facilities by municipalities, community groups, other local organizations and individuals to maximize public and private utilization of its facilities.

Municipalities and organizations interested in partnership agreements for a term greater than one year must agree to WCPSS’s priority for the safety, security, and education of its students. The programmatic and educational needs of the school system come before all other non-scholastic activities at the facilities.

Facilities available for shared use are defined as any area of public school or administration property, including but not limited to a school’s athletic play and practice fields, auditorium, cafeteria, classrooms, hallways, and gymnasium, etc.. There are four levels of community access for WCPSS facilities. Level 1 and Level 2 are handled by the WCPSS Community Schools office and appropriate when desired use is for a period of less than one year. Further information on Level 1 and Level 2 may be found at their website linked above. Level 3 access is appropriate when use is for a period of one year or more and is handled by the WCPSS Facilities, Real Estate Services. Level 4 access is reserved for WCPSS partnerships with municipalities.

Joint Use Agreements contain “areas of concern” that include liability, maintenance, ownership, scheduling, term or length of the agreement and termination clauses for the agreement. If you are interested in beginning negotiations for a Level 3 Joint Use Agreement, please download the Application for Organizations, fill out the form and then follow the instructions provided for submittal to RES.

View WCPSS sites that currently have active shared use arrangements

Types of joint use

Level 1

WCPSS schedules user groups
Use request submitted at least 30 days in advance
Rental Rates Apply
Examples: Family Reunions, Music Recitals

Level 2

WCPSS schedule user groups
Arrangement for less than 1 year or for a season
Possibility of reduced rental fee along with In-Kind Service such as maintenance and/or equipment use
Facility Improvements and In-Kind Service
Examples: Sports Organizations (e.g., soccer, baseball, etc.)

Level 3: Joint Use Agreement

Term 1 to 10 years for fields
Term 1 to 25 years for structures
Facility improvements and negotiated fees
Maintenance and negotiated fees
Examples: Athletic Sports Groups/Municipalities

Level 4: Joint Use Agreement (Municipalities & Fields/Outdoor Facilities Only)

25 year term
Municipality access without fee along with joint scheduling via regular site coordination meetings
Public access through the municipality
Municipality improves school property and/or facility
Higher Maintenance Standard