Board Agenda for the Week of 9/6/2005

OPEN SESSION

COMMITTEE OF THE WHOLE 2 p.m.
Academic Achievement Results 2004-2005
Facilities-Continues Building Plan Assumptions
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

July 12, 2005 - Committee of the Whole
July 12, 2005 - Open Meeting
August 9, 2005 - Committee of the Whole
August 9, 2005 - Open Meeting
August 2, 2005 - Finance Committee
July 12, 2005 - Closed Session
August 9, 2005 - Closed Session

PROGRAM

1."SOLE SOURCE ITEMS" WITH LEAPFROG SCHOOLHOUSE

These materials will be used in a K-2 take-home program for WCPSS Title I schools. The Title I parent involvement coordinator will provide leadership for the development, implementation and coordination of a comprehensive parent involvement program for teachers and parents.

FACILITIES

1. CHANGE ORDER NO. 3RRR: HARRIS CREEK MODULAR SCHOOL

Board approval is requested for Change Order No. 3RRR to Scotia Construction Incorporated. This change order, in the amount of $118,332.57 is for rock excavation and removal that exceeded contract allowances. Fiscal Implications: Funding is available from the total project budget of $5,272,500, as provided in the $31,100,000 Crowding Solution Budget. Recommendation for Action: Board approval is requested.

2. CHANGE ORDER NO. 3: PURCHASE OF ADDITIONAL MODULAR UNITS

Staff seeks the ratification of the execution of Change Order No. 3 to Resun Leasing, Inc.'s contract in the amount of $593,572 for the purchase of two six-classroom modular units for Wildwood Forest Elementary and Fuquay-Varina Elementary school sites. This change order was routed internally as required by Board Policy 8361 and included on the list of July 2005 change orders previously reported to the Board. Staff, in review of the approvals, noticed the change order had not been sent to the Board, yet was executed based upon the belief that the change order had been previously approved by the Board. Fiscal Implications: Funding is available from the project budget of $12,752,500 for purchase and set-up of 151 classrooms (mobile/modular units) which are part of the $31,100,000 Crowding Solution budget. Recommendation for Action: Board approval is requested.

FINANCE

1. RENEWAL OF COVERAGE: GENERAL LIABILITY, PROFESSIONAL LIABILITY, VEHICLE AND UMBRELLA INSURANCE COVERAGES

The Wake County Public School System maintains General Liability, School District & Educators Legal Liability, Law Enforcement Professional Liability, Vehicle Insurance, and Umbrella Excess Insurance with the Surry Insurance Agency/Utica National Insurance Group. This is the final renewal of the coverage and pricing agreement established in 2003. The recommended action for the 2005-2006 school year is to renew existing policies. The cost will be $1,061,367 (excluding Drivers' Education Automobiles) for school liability insurance. Fiscal Implications: Funds are available in the Risk Management budget for 2005-2006.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

A.Professional
B.Support

2. RECOMMENDATION FOR APPROVAL OF CONTRACT WITH VISITING INTERNATIONAL FACULTY (VIF)

Staff recommends approval of the contract with Visiting International Faculty (VIF) to employ highly qualified international teachers in critical need areas for not longer than a three-year period. The VIF program is an additional recruitment strategy that our system has used for the past 4 years. The State has a formal agreement with VIF to supply qualified teachers to local school systems. The salaries and other costs for VIF teachers are paid by converting ADM allotted teacher positions. This process also enables WCPSS to provide $1,000 per teacher for supplies. No incremental local funds are being expended. This is in response to our internal auditor's request to initiate a contract to address the VIF service and administrative fee of approximately $12,000 per VIF teacher.

COMMITTEE CHAIRS' REPORTS

BOARD ADVISORY COUNCIL NOMINATIONS

ACTION ITEMS

FACILITIES

1. CAPITAL PLANNING ASSUMPTIONS

Staff will present "Capital Program Planning Issues" for board approval. These assumptions will be the cornerstones for the development of the next capital improvement program. The final planning issues document will be distributed following the September 1, 2005, joint meeting between Wake County Commissioners and the Wake County Board of Education. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.

INFORMATION ITEMS

LEGISLATIVE

1. YEAR 2005 LEGISLATIVE SUMMARY

Staff will present Year 2005 Legislative Summary from the North Carolina General Assembly. Fiscal Implication-None. Recommendation for Action-This is for information only.

COMMUNICATION

1. WAKE COUNTY PUBLIC SCHOOL SYSTEM NEW RESIDENT'S DVD

To introduce the Wake County Public School System new Resident's DVD. Fiscal Implications-None. Recommendation for Action-For Information Only.

PROGRAM

1.ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Scots Laurel.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.