Board Agenda for the Week of 9/20/2005

OPEN SESSION

COMMITTEE OF THE WHOLE 2 P.M.

Audit RFPs (Request for Proposals)
Facilities-Continue Building Plan Assumptions
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

August 23, 2005 - Committee of the Whole
August 23, 2005 - Open Meeting
September 6, 2005-Open Meeting
August 10, 2005 - Joint Meeting of Board of Commissioners and Board of Education
September 1, 2005-Joint Meeting of Board of County Commissioners and Board of Education

FACILITIES

1. TEMPORARY CONSTRUCTION EASEMENT: OLIVE CHAPEL ELEMENTARY

The Town of Apex plans to increase the size of the existing sanitary sewer line south of Olive Chapel Elementary School on Wake County Board of Education property prior to allowing further residential development north of Olive Chapel Road. The line is currently above capacity and needs to be replaced before the additional flow can be added to the system, which includes the school site. A 20-foot temporary construction easement south of the existing permanent easement is being requested in order to safely remove and replace the existing sanitary sewer line. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 20-foot temporary construction easement for the removal and replacement of the existing sanitary sewer line.

2. TEMPORARY UTILITY EASEMENT: CARPENTER ELEMENTARY

Construction of the new Wake County Public Library on Louis Stephens Road, Morrisville has begun and power is needed at the construction site. Temporary transformer and pole will be located on the school site and overhead lines from the Carpenter Elementary school site will supply power across Louis Stephens Drive to the library site. Progress Energy Carolinas, Inc. requires a 20' temporary utility easement for the overhead power lines. The temporary easement will expire September 1, 2006 or at the completion of the construction of the facility, whichever date is later, at which time the transformer, pole and overhead lines will be removed and replaced with a permanent junction box. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 20-foot-wide temporary power line easement to Progress Energy Carolinas, Inc. to service the Wake County Public Library construction site, Morrisville.

3. PARKING LEASE AGREEMENT: WAKE FOREST-ROLESVILLE HIGH

Southeastern Baptist Theological Seminary has agreed to lease to the Board of Education 80 parking spaces on Seminary property near Wake Forest-Rolesville High School. The lease duration is from date of execution of this lease until June 30, 2006. The parking spaces are located at the corner of Rock Springs Road and West Stadium Avenue. As a condition of approval to place additional mobile units at the school, the town required acquisition of additional parking spaces. Fiscal Implication: A single sum lease payment of $10,000 is due for the lease term ending June 30, 2006. Funding is available from the 2005-2006 Annual Operating Budget. Recommendation for Action: Staff requests Board approval of a Parking Lease Agreement with Southeastern Baptist Theological Seminary through June 30, 2006.

4. HIGHCROFT ELEMENTARY SCHOOL - INTERLOCAL AGREEMENT FOR THE DEVELOPMENT OF PARK FACILITIES AT SEARS FARM ROAD PARK AND HIGHCROFT ELEMENTARY SCHOOL

WCPSS has fee simple title to approximately 22.4 acres of land located on Highcroft Drive south of Green Hope School Road and the Town of Cary has fee simple title to approximately 13.49 acres located on Sears Farm Road south of Green Hope School Road, adjacent to school property. The County and Town will develop Sears Farm Road Park and plan to connect school and town facilities with the construction of a connector bridge and greenway. County desires to contribute funding for recreational improvements not included in the standard elementary school program (irrigation of the multipurpose field). This agreement for the joint development is for a period of 25 years. Fiscal Implications: None. County and Town will maintain connecting bridge and greenway. Recommendation for Action: Board approval is requested.

5. WAKELON ELEMENTARY SCHOOL - LEVEL 4 JOINT USE AGREEMENT FOR THE USE OF THE DESIGNATED MULTIPURPOSE FIELDS, RECREATION COURTS, SHELTER, TOT LOT, GREENWAYS/TRAILS, PARKING AREAS AND DRIVE ACCESSES

Town will maintain the designated multipurpose fields, recreation courts, shelters, tot lot, greenways and trails. Board and Town will share (55% - WCPSS / 45% - Town) in the costs of maintaining designated parking areas and drive accesses. The school shall have priority of scheduling use during school and non-school hours. The term of this agreement is 25 years. Fiscal Implications: Town will maintain the designated multipurpose fields, parking areas, recreation courts, shelters, tot lot, greenways and trails per the Level 4 Joint Use Agreement Landscape Maintenance Standard in exchange for the Town's privilege to schedule and rent the designated areas when those areas were not needed or scheduled for school use. Recommendation for Action: Board approval is requested.

7. BIDS: LONGVIEW SCHOOL

Bids for the Addition and Renovations at Longview School were received on August 25, 2005. Staff and Gurel Architecture recommend: award of the general contract to Harrod & Associates Constructors, Inc., in the amount of $5,103,700; award of the plumbing contract to Southern Piping Company, in the amount of $396,000; award of the mechanical contract to Climate Control, Inc., in the amount of $969,325; and award of the electrical contract to Electrical Maintenance and Services, Inc., in the amount of $723,000. The total of the low multi-prime bids is $7,192,025, and the low single-prime bid is $7,379,000. Fiscal Implications: At the March 2, 2004 Board meeting, the Board approved the total combined project budget for Longview and the new Special/Optional Middle School. For Longview, the current proposed budget is $11,337,636, of which $11,216,478 is currently available from the PLAN 2000 School Building Program and $121,158 is currently available from the State Bond Program. Recommendation for Action: Board approval is requested.

FINANCE

1. GIFTS TO THE SYSTEM

Thirteen gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $21,387.04. Fiscal Implications: Not applicable.

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for July and August 2005. Fiscal Implications: Not applicable.

BOARD ADVISORY COUNCIL NOMINATIONS

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1. ASSIGNMENT OF NEW SUBDVISIONS TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivisions: Scots Laurel. Transportation costs will increase due to travel time. Other facility-related costs will be avoided. This item is presented for Board approval.

FINANCE

1. PURCHASE OF FTR, LTD (FOR THE RECORD OPTIMUM RECORDING SYSTEM VERSION 2.2 WITH PRO SOFTWARE LOG NOTES WORD LINK)

Analog Digital Solutions, Inc. is the sole source distributor for the FTR product in North and South Carolina. The Office of Student Due Process & Policy currently uses the FTR product to record appeal hearings. To standardize our process and achieve compatibility within the office another FTR product is required for the new hearing officer. This includes a service maintenance agreement for the FTR product. Board approval is required by policy 8360.5 - Purchase Contract Administration, Sole Source Item. Fiscal Implications: The cost of this product is $4,166.40 from budget code 02.6320.801.412.109.965. The cost of the maintenance agreement is $450.00 from budget code 02.6320.801.311.109.965.

CLOSED SESSION

�To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board pursuant to G.S.143-318.11 (a) (3).

INFORMATION ITEMS

FACILITIES

1. NAME FOR NEW SCHOOL FACILITY: HOLLY SPRINGS (E-18)

The Wake County Public School System is locating an elementary facility, E-18, on 110 acres in Holly Springs. The site will be a three-school campus with Holly Springs High School and a new future middle school also located on the site. A name for the new elementary school is now needed. The elementary school fronts Avent Ferry Road; therefore, staff recommends the name Avent Ferry Road Elementary School for the new facility. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name E-18 - Avent Ferry Road Elementary.

PRESENTATION BY THE SUPERINTENDENT'S TEACHER ADVISORY COUNCIL (STAC)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.