WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 9/16/2003

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

RECOGNITION

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

FACILITIES

1. RESOLUTION: FUNDING FOR PLAN 2000 SCHOOL BUILDING PROGRAM

Resolution requests an appropriation from the restricted fund balance to Salem Middle ($23,500), Knightdale High ($618,813.74) and Cary Park Elementary ($330,823). These are municipal collaboration funds that were closed into restricted fund balance at fiscal year end June 30, 2003 that need allocation to the new fiscal year 2003-2004 budgets. Fiscal Implications: Total of this appropriation request is $973,136. Recommendation for Action: Board approval is requested.

2. RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING ALLOCATION

Resolution requests reallocation of project savings from the PLAN 2000 projects at Apex Middle to the proposed PLAN 2004 high priority system wide improvement projects at Brassfield Elementary, Penny Road Elementary, Fox Road Elementary, and Lead Mine Elementary. The estimated total cost for Brassfield Elementary, Fox Road Elementary, and Lead Mine Elementary is $1,113,531 each. The estimated total project cost for Penny Road Elementary is $1,135,801. Staff is requesting $100,000 per school for start up design costs. Total reallocation amount is $400,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

3.TEMPORARY CONSTRUCTION EASEMENT-SERVICE COMPLEX ROCK QUARRY ROAD

Habitat for Humanity will construct 42 units off Rose Lane, Raleigh during the remainder of 2003. The property is located behind our service complex at Rock Quarry Road and will adjoin a new road system entitled "Jimmy Carter Way". To complete the new road, Habitat requires a temporary construction easement 20 feet wide and 70 feet in length or 1,400 square feet. Fiscal Implication: None. Recommendation for Action: Staff recommends Board approval of a temporary construction easement to Habitat for Humanity totaling 1,400 square feet.

4. EASEMENT FOR SIDEWALK CONSTRUCTION-FUQUAY-VARINA MIDDLE

Officials with the Town of Fuguay-Varina request a five foot wide permanent sidewalk, slope and utility easement and a five foot wide temporary construction easement to install a new sidewalk along Board property at Academy Street. The easement contains 1,072 square feet and adjoins the parking lot adjacent to the gymnasium owned by the Town of Fuquay-Varina. The new sidewalk will benefit students walking to school. Fiscal Implications: None. Recommendation for Action: Staff recommends Board approval of a five foot wide permanent sidewalk easement and a five foot wide temporary construction easement to the Town of Fuquay-Varina for improvements at Fuquay-Varina Middle School.

5. DESIGN CONSULTANT AGREEMENT: DOUGLAS ELEMENTARY

The proposed PLAN 2004 School Building Program includes the renovation of existing facilities and new construction at Douglas Elementary. Negotiations have been completed with Schenkel & Shultz, PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $8,657,268, of which $760,653 is currently available from the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $483,600. Separate agreements for the design Narrative and Schematic Design in the amount of $96,360 have already been issued. This contract is for the remainder of design only in the amount of $240,980. Recommendation for Action: Board approval is requested.

6. DESIGN CONSULTANT AGREEMENT: MARTIN MIDDLE

The proposed PLAN 2004 School Building Program includes new construction and renovation at Martin Middle. Negotiations have been completed with Davis Kane Architects, PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $22,479,417, of which $1,157,258 is currently available from the PLAN 2000 School Building Program and $21,322,159 will be required from the PLAN 2004 School Building Program. The current total project budget includes proposed compensation for the design consultant of $1,380,000. Separate contracts for the Design Narrative and part of the Schematic Design phase have already been issued in the total amount of $141,000. This contract is for the remainder of the design phase only, in the amount of $792,000.

7. DESIGN CONSULTANT AGREEMENT: MILLBROOK HIGH

The proposed PLAN 2004 School Building Program includes an addition and renovations at Millbrook High. Negotiations have been completed with Cherry Huffman Architects, P.A. for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget of $27,581,846, of which $1,321,955 is currently available from the PLAN 2000 School Building Program, and $26,259,891 will be required from the PLAN 2004 School Building Program. The current total project budget includes proposed compensation for the design consultant of $1,553,799. Separate contracts for Design Narrative and parts of Schematic Design in the total amount of $183,585 have already been issued. This contract is for the remainder of the design phase only, in the amount of $881,004. Recommendation for Action: Board approval is requested.

FINANCE

1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000 for August 2003. Fiscal Implications: Not applicable.

2. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Oak Grove Elementary. Fiscal Implications: These authorization forms are required for bank records.

3. GIFTS TO THE SYSTEM

Twenty-five gifts have been donated to the Wake County Public School Systems. The approximate value of the gifts is $17,818.29. Fiscal Implications: Not applicable.

PROGRAM

1. ADDENDUM #2 BETWEEN WAKE COUNTY AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

This continuation contract funds Project Enlightenment to provide Parents As Teachers services to young children and families who meet "at risk" criteria through the Step-by-Step program for substance abuse. This is a revenue contract in the amount of $51,584.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive funding from Wake County.

2. AMENDMENT #1 TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISTING MODEL)

This amendment increases funding to Project Enlightenment to the contract approved at the August 5, 2003 Board meeting. This is a revenue contract to increase funding to a total of $296,997.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive the additional funding from Wake County SmartStart, Inc.

3. AMENDMENT #1 TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PREVENTION, INVENTION AND REFERRAL FOR SOCIAL EMOTIONAL NEEDS)

This amendment increases funding to Project Enlightenment to the contract approved at the August 5, 2003 Board meeting. This is a revenue contact to increase funding to a total of $224,830.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive the additional funding from Wake County SmartStart, Inc.

4. AMENDMENT #1 TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SUPPORTING CHILDREN'S TRANSITION FOR KINDERGARTEN)

This amendment increases funding to Project Enlightenment to the contract approved at the August 5, 2003 Board meeting. This is a revenue contract to increase funding to a total of $70,370.00. No Wake County Public Schools funds are required. Staff recommends that the Board approve the contract to receive the additional funding from Wake County SmartStart, Inc.

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

BOARD ADVISORY COUNCIL NOMINATIONS

ACTION ITEMS

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivisions: Ashworth Estates (Phase 1) and Camden Park and Wexford (Lots: 1-22, 88-99). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for Board approval.

INFORMATION ITEMS

FACILITES

1. INFORMATION: WILLIAM AND IDA FRIDAY INSTITUTE FOR EDUCATIONAL

INNOVATION

Staff will present information regarding North Carolina State University's William and Ida Friday Institute for Educational Innovation, to be constructed adjacent to Centennial Campus Magnet Middle School. Fiscal Implications: None. Recommendation for Action: For Information Only.

CLOSED SESSION

To establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contracts. G.S.143-318.11(a)(5).
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.