WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 8/3/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

June 24, 2004 - Open Meeting
July 12, 2004-Open Meeting
June 15, 2004-Closed Session
July 12, 2004-Closed Session

FACILITIES

1. RESOLUTION: FUNDING FOR PLAN 2000 SCHOOL BUILDING PROGRAM

Resolution requests an appropriation from the restricted fund balance to Morrisville Elementary ($52,241.25), E10 ($12,500), Knightdale High ($35,427.20) and Cary Park Elementary ($330,823). These are municipal collaboration funds that were closed into restricted fund balance at fiscal year in June 30, 2004 that need allocation to the new fiscal year 2004-2005 budgets. Fiscal Implications: Total of this appropriation request is $430,991.45. Recommendation for Action: Board approval is requested.

2. BIDS: APEX HIGH ROOF REPLACEMENT

Bids for the roof replacement at Apex High School were received on July 8, 2004. Staff and Roof Engineering, Inc. recommend award of the single-prime contract to Curtis Construction Company, Inc. in the amount of $187,230. Fiscal Implications: Funding is available from the total project budget of $553,373 of which $450,000 is provided in the Re-roofing projects of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

3. BIDS: ENLOE HIGH PARKING LOT

Pre-approval for bids was received at the June 15, 2004 Board meeting. Bids for construction of a parking lot at Enloe High were received on June 24, 2004. Staff and CLH Design, PA recommend award of the single-prime contract to Beau Chene Company, LLC, in the amount of $259,900. This is less than the pre-approval amount. Fiscal Implications: Funding is available from the total project budget of $31,347,889, of which $9,151,942 is from the PLAN 2000 School Building Program, and $22,195,947 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

4. BIDS: PROCESSING OF USDA COMMODITY NON-FAT DRY MILK, CHICKEN, CHEESE, BEEF, AND TURKEY

Staff requests board approval to award food service contracts as follows: Commodity Processing of USDA Non-Fat Dry Milk to Land O'Lakes in the amount of $127,464.72, Commodity Processing of USDA Chicken to Kings Delight in the amount of $172,036.00, Commodity Processing of USDA Cheese to Rich-Sea Pak Corporation in the amount of $229,905.00, Commodity Processing of USDA Beef to JTM Provisions Company in the amount of $137,520.00, and Commodity Processing of USDA Beef and Turkey to Zartic, Inc. in the amount of $223,986.95. Fiscal Implications: Funding is available from the 2004-2005 current expense budget. Recommendation for Action: Board approval is requested.

5. BIDS: TEMPORARY PERSONNEL SERVICES FOR SCHOOL CAFETERIAS

Staff requests board approval to award a contract to Preferred People Staffing for temporary personnel for school cafeterias at a billing rate of $9.99 per hour for assistants and $10.58 per hour for cashiers. Estimated number of hours is 25,000 for the 2004-2005 school year. Fiscal Implications: Funding is available from the 2004-2005 current expense budget.
Recommendation for Action: Board approval is requested.

6. CONTINUANCE OF CONTRACT: RECYCLING SERVICES

Staff requests board approval to continue the contract for recycling services to Orange Recycling for $312,000.00. This contract is for recycling styrofoam and plastic items from the school cafeterias. Fiscal Implications: Funding is available from the 2004-2005 current expense budget. Recommendation for Action: Board approval is requested.

7. GREENWAY EASEMENT - NORTHWOODS ELEMENTARY

Officials with the Town of Cary are completing plans for the Black Creek Greenway Project, which extends from NC Hwy. 54 (Chapel Hill Road) at Northwoods Elementary to Godbold Park. To complete the greenway, the Town of Cary requires a greenway easement 20 feet wide totaling 0.496 acres, a temporary construction easement 15 feet wide on each side of the greenway easement totaling 0.641 acres, and permanent drainage easements totaling 0.115 acres. The project has been coordinated with the Northwood's Plan 2004 construction project and the Principal of the school. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to convey a greenway easement, a temporary construction easement, and permanent drainage easements at Northwood's Elementary to the Town of Cary to complete the Black Creek Greenway Project.

8. UTILITY AND RIGHT OF WAY DEDICATION - FORESTVILLE ROAD ELEMENTARY

Completion of construction of Forestville Road Elementary requires the dedication to the Town of Knightdale of a 20-foot permanent water line easement containing 0.845 acres, a 20-foot permanent sewer easement containing .005 acres, a variable width permanent sewer easement containing 0.949 acres and a 50-foot right-of-way dedication for Lawson Ridge Road containing 1.896 acres. Easements and right of way will be transferred by recorded plat.
Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant the Town of Knightdale a water line easement, sewer easements and right-of-way at Forestville Road Elementary.

9. RIGHT OF WAY AND EASEMENT DEDICATION - FOX ROAD ELEMENTARY

To install a mobile complex at Fox Road Elementary, the City of Raleigh requires the dedication of right-of-way five (5) feet in width containing 0.07 acres and a permanent construction easement containing 6,067 square feet. Right of way and construction easement will be dedicated by recorded plat. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant the City of Raleigh right-of-way and a permanent construction easement at Fox Road Elementary.

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS 2003-2004

To report changes in the budget resolution resulting from transactions processed during
April - June 2004. Fiscal Implications:
Adjust State Public School Fund+ $1,122,146
Adjust Local Current Expense Fund+ $578,365
Adjust Federal Programs Fund+ $65,233
Adjust Capital Outlay Fund+$21,266,094
Adjust Multiple Enterprise Fund+ $225,179
Net Changes+$23,257,017

2. RENEWAL OF WCPSS WORKERS' COMPENSATION SELF-INSURANCE COVERAGE

The estimated cost to operate a self-insured workers' compensation program for 2004-2005 is $913,350. In comparison, the estimated premium for commercial insurance for 2004-2005 would be $2,500,610. There continues to be substantial savings realized for WCPSS by self-insuring.
It is recommended that coverage continue with Surry Insurance/Key Risk Management Services based on the following:
�Claim handling fees remain unchanged for 3rd consecutive year
�Third Party Administrator of State Board of Education Self-Insured Workers' Compensation (state funded)
�Third Party Administrator of Office of State Personnel Self-Insured Workers' Compensation
�Provides efficient coordination of claims activities for workers paid from multiple funding sources.
Fiscal Implications: Funds are available in 2004-2005 in the amount of $998,854. Funds will be appropriated from reserved fund balance as required to pay claims incurred in excess of the 2004-2005 budgeted amounts.

3. KOCH FINANCE AGREEMENT FOR PURCHASE OF EMC HARDWARE

Technology Services requests acceptance of a proposal from EMC, which provides a solution to our current data storage needs. Storage requirements have increased due to a number of initiatives- including the Oracle 11i gap analysis, NCWISE (student information) and the reporting requirement of NCLB- that make reporting capabilities critical to district funding. This solution includes the hardware, software, support and professional services necessary to outfit the data center and link key processes. In order to afford the proposal, a 4-year finance agreement would be utilized through Koch Financial. County Commissioner approval is also being requested. Fiscal Implications: Payment amount in 2004-05 fiscal year is $527,128. Funding is available in the Technology Services current expense budget for the initial payment. Funding for contracted services in the amount of $527,128 will be included in the current expense budget request beginning with the 2005-06 fiscal year to cover annual payment. Final payment against the four-year finance agreement would be made during the 2007-08 fiscal year.

PROGRAM

1. GRANT PROPOSALS: First Precis of Three
Entitlement (#854): PRC 017 - North Carolina Department of Public Instruction, Career and Technical Education Improvement / Central Office, Curriculum and Instruction. Entitlement (#855): PRC 026 - North Carolina Department of Public Instruction, McKinney Education for Homeless Children and Youth / Central Office, Counseling and Student Services. Entitlement (#857): PRC 044 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Capacity Building / Central Office. Entitlement (#858): PRC 048 - North Carolina Department of Public Instruction, Safe-Drug Free Schools and Communities / Central Office, Student Services. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

2. GRANT PROPOSALS: Second Precis of Three
Entitlement (#859): PRC 049 - US Department of Education, North Carolina Department of Public Instruction, IDEA Title VI-B Preschool Handicapped / Central Office. Entitlement (#860): PRC 050 - US Department of Education, NC Department of Public Instruction, Title 1 Low Income / Central Office, Curriculum and Instruction. Entitlement (#861): PRC 051 - North Carolina Department of Public Instruction, Title 1-Migrant Education / Central Office, Prevention Services. Entitlement (#862): PRC 059 - North Carolina Department of Public Instruction, Title V Innovative Assistance Program / Central Office, Magnet Programs. Entitlement (#863): PRC 060 - US Department of Education, North Carolina Department of Public Instruction, IDEA Title VI-B Handicapped / Central Office. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

3. GRANT PROPOSALS: Third Precis of Three
Entitlement (#864): PRC 103 - North Carolina Department of Public Instruction, Improving Teacher Quality / Central Office, Evaluation and Research. Entitlement (#865): PRC 104 - US Department of Education, North Carolina Department of Public Instruction, Language Acquisition Grant / Central Office, Curriculum and Instruction. Entitlement (#866): PRC 107 - North Carolina Department of Public Instruction, Educational Technology State Grant / Central Office, Curriculum and Instruction. Entitlement (#869): PRC 111 - U.S. Department of Education, NC Department of Public Instruction, Significant Increase Grant / Central Office, Curriculum and Instruction. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

4. CONTRACT: WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

SmartStart is providing funds for contracting with appropriately credentialed professionals to provide mandated evaluation services for children 3-5 years old. This is a program that supports the school system during the adjustment to the increased evaluation caseload brought about by the shift of responsibility from the Developmental Evaluation Center (DEC)/Children's Developmental Services Agency (CDSA) to the school system. This is a revenue contract in the amount of $85,000.00. Staff recommends that the Board approve this contract.

5. CONTRACT 05-232 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISITING

This continuation contract funds Project Enlightenment's Parents As Teachers services for children in school nodes served by the East Wake Education Foundation and provides coordination for these services in other areas of Wake County. Research shows a direct relationship between Parents As Teachers services and children's academic and social success in school. This is a revenue contract in the amount of $187,909.00. An addendum increasing the contract amount is expected after allocations are finalized. No Wake County Public School System funds are required. Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

6. CONTRACT 05-247 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SUPPORTING CHILDREN'S TRANSITION TO KINDERGARTEN)

The continuation funds Project Enlightenment to coordinate transition services that promote success of kindergarten students entering the Wake County Public School System. Up to six elementary schools in partnership with 24 pre-kindergarten programs serving large numbers of high-risk children will receive grants to implement approved transition activities. This is a revenue contract in the amount of $64,858.00. An addendum increasing the contract amount is expected after allocations are finalized. No Wake County Public School System funds are required. Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

7. CONTRACT 05-267 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (CONSULTATION AND SUPPORT FOR CHILDREN WITH SPECIAL NEEDS)

This continuation contract provides funding for Project Enlightenment to provide intervention services for at-risk children through consultation, resources, and support for their teachers and families. This is a revenue contract in the amount of $133,257.00. An addendum increasing the contract amount is expected after allocations are finalized. No Wake County Public School System funds are required. Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

8. CONTRACT 05-268 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SPEECH/LANGUAGE AND HEARING SCREENING PROGRAM)

This contract extends the SmartStart funding for Project Enlightenment to provide center-based training and speech, language, and hearing screening services that target hart-to-reach populations. This is a revenue contract in the amount of $72,152.00. An addendum increasing the contract amount is expected after allocations are finalized. No Wake County Public School System funds are required. Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

9. ADDENDUM BETWEEN WAKE COUNTY AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

This continuation contract funds Project Enlightenment to provide Parents As Teachers services to young children and families who meet "at-risk" criteria through the Step-by-Step program for substance abuse. This is a revenue contract in the amount of $51,584.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive funding from Wake County.

10. CONTRACT BETWEEN WAKE COUNTY PUBLIC SCHOOL SYSTEM AND THE UNIVERSITY OF NORTH CAROLINA (FRANK PORTER GRAHAM CHILD DEVELOPMENT INSTITUTE)

This contract meets the evaluation requirements of an Early Reading First grant through the U.S. Department of Education to promote early literacy in low-income populations. This contract, for July 1, 2004 - September 30, 2006, is in the amount of $302,823.00 and is funded entirely as a part of this Federal grant. No Wake County Public School System funds are required. Staff recommends that the Board approve the contract.

11. CONTRACT WITH COMMUNITY PARTNERSHIP, INC.

WCPSS has contracted with developmental day centers for over 19 years to provide special education and related services to special education students ages three through 20. The State of North Carolina provides categorical monies (PRC 63) totaling $8,709.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System (PRC 32) will pay a supplement of $340.00 per child per year to the center. Total is not to exceed $318,360.00. Staff recommends that the Board approve the contract.

12. CONTRACT WITH FRANKIE LEMMON SCHOOL AND DEVELOPMENTAL CENTER

WCPSS has contracted with developmental day centers for over 19 years to provide special education and related services to special education students ages three through twenty. The State of North Carolina provides categorical monies (PRC 63) totaling $8,709.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System (PRC 32) will pay a supplement of $340.00 per child per year to the center. Total is not to exceed $227,400.00. Staff recommends that the Board approve the contract.

13. CONTRACT WITH HILLTOP HOME (RESIDENTIAL CENTER)

This is the fifth year that monies for Community Residential Centers have been processed through the local education agency (PRC 63). These flow through funds allocated out of NC Department of Public Instruction. There are two community residential centers in Wake County, Tammy Lynn Center and Hilltop Home. The State of North Carolina provides categorical monies totaling $12,511.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in residential centers. Total is not to exceed $227,400.00. Staff recommends that the Board approve the contract.

14. CONTRACT WITH TLC OPERATIONS, INC. (RESIDENTIAL CENTER)

This is the fifth year that monies for Community Residential Centers have been processed through the local education agency (PRC 63). These flow through funds allocated out of NC Department of Public Instruction. There are two community residential centers in Wake County, Tammy Lynn Center and Hilltop Home. The State of North Carolina provides categorical monies totaling $12,511.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in residential centers. Total is not to exceed $163,254.00. Staff recommends that the Board approve the contract.

15. CONTRACT WITH TLC OPERATIONS, INC.

WCPSS has contracted with developmental day centers for over 19 years to provide special education and related services to special education students ages three through twenty. The State of North Carolina provides categorical monies (PRC 63) totaling $8,709.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System (PRC 32) will pay a supplement of $340.00 per child per year to the center. Total is not to exceed $413,168.00. Staff recommends that the Board approve the contract.

16. CONTRACT WITH LEARNING TOGETHER, INC.

WCPSS has contracted with developmental day centers for over 19 years to provide special education and related services to special education students ages three through twenty. The State of North Carolina provides categorical monies (PRC 63) totaling $8,709.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System (PRC 32) will pay a supplement of $340.00 per child per year to the center. Total is not to exceed $518,472.00. Staff recommends that the Board approve the contract.

17. CONTRACT WITH CHARLIE GADDY DEVELOPMENT CENTER (UCP)

WCPSS has contracted with developmental day centers for over 19 years to provide special education and related services to special education students ages three through twenty. The State of North Carolina provides categorical monies (PRC 63) totaling $8,709.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System (PRC 32) will pay a supplement of $340.00 per child per year to the center. Total is not to exceed $145,536.00 Staff recommends that the Board approve the contract.

18. CONTRACT WITH WHITE PLAINS CHILDREN'S CENTER

WCPSS has contracted with developmental day centers for over 19 years to provide special education and related services to special education students ages three through twenty. The State of North Carolina provides categorical monies (PRC 63) totaling $8,709.00 per child per year plus a one-time supply fee of $47.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System (PRC 32) will pay a supplement of $340.00 per child per year to the center. Total is not to exceed $163,728.00. Staff recommends that the Board approve the contract.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

2.REQUESTS FOR LEAVES

ACTION ITEMS

FACILITIES

1. CONSTRUCTION DOCUMENTS: NORTH GARNER MIDDLE

Staff has reviewed the construction documents, and requests Board approval and authorization to advertise for Renovations and Site Improvements to North Garner Middle. This is for Phase II of the campus, which includes renovations to the back and middle wings of the main building. Fiscal Implications: Funding is available from the total project budget of $9,425,907, of which $8,842,849 is provided in the PLAN 2004 Building Program and $583,058 is provided by the PLAN 2000 Building Program. Recommendation for Action: Board approval is requested.

2. CONSTRUCTION DOCUMENTS: LIGON MIDDLE

Staff has reviewed the construction documents, and requests Board approval and authorization to advertise for the renovation of Ligon Middle. This is for Phase II of the campus, which includes renovations to the classroom wings and media center. Fiscal Implications: Funding is available from the total project budget of $9,105,472, of which $530,769 is from the PLAN 2000 School Building Program and $8,574,703 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. STAFF RECOMMENDATIONS FOR 2004-05 BUDGET ADJUSTMENTS DUE TO LOCAL EDUCATION AGENCY DISCRETIONARY REDUCTIONS AND OTHER COSTS

To report discretionary budget reductions and other changes to budget. Fiscal Implications-Reduction of selected budget codes in the amount of $3.4 million and fund balance appropriation of $641,000 for salary audit issues (one-time costs). Recommendation for Action-Board approval is requested.

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Bedford at Falls River (Phase 40, map 23), Bedford at Falls River (Phase 3), The Oaks at Brier Creek Apartments, Idlewood Village Drive, Edwards Mill Townhomes, and Brier Creek Country Club (Phases 23 and 24). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for Board approval.

INFORMATION ITEMS

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivisions: Bedford at Falls River (Phase 14), Old Stone Crossing, and The Villages at Pearl Ridge (Phases 1-6). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for information.

CLOSED SESSION

To consider confidential personnel information protected under G.S.115C-319.
ACTIONS ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

INFORMATION ITEMS (cont'd.)

HUMAN RESOURCES

1.ADMINISTRATIVE TRANSFERS

PUBLIC COMMENT CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.