Board Agenda for the Week of 8/28/2000

12:30 p.m. OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIENCE

INFORMATION

Comments from the Chairman
Superintendent's Report

APPROVAL OF MEETING AGENDA

APPROVAL OF MINUTES

PUBLIC HEARING FOR ITEMS ON THE AGENDA

CONSENT ITEMS- ALL COMMITTEES

PERSONNEL

Consent
1. Recommendations for Employment
2. Recommendation for Administrative Transfer
3. Recommendation for Leave
4. Recommendations for Early Contract Extensions

FACILITIES

Consent
1. Bids: Project 10E - Networking and Infrastructure Additions and Renovations
Bids were received on August 10, 2000, for networking and infrastructure additions and renovations at Douglas Elementary, Weatherstone Elementary, West Lake Elementary, and Willow Springs Elementary. This project will upgrade existing copper cable networks to the current WCPSS standard by installation of fiber optic cable to each classroom. The fiber optic cabling will be capable of carrying higher network traffic loads and will greatly simplify future maintenance and repairs. Where necessary, existing electrical systems will be upgraded to provide power for new and existing computers and printers. The apparent low bidder is AAA Electrical, and staff recommends award of a contract in the amount of $246,352. The bid tabulation is attached. Board approval is requested. Fiscal Implications - Funds are available through the technology portion of state bond funds.
2. Bids: Bugg Elementary - Roof Replacement, Building 1
Bids for Phase 2 state bond improvements (roof replacement, Building 1) at Bugg Elementary were received on August 1, 2000. Staff and Rooftop Systems Engineers, P.C., recommend award of the contract to Owens Roofing, Inc., in the amount of $265,441. Board approval is requested. Fiscal Implications - Funds are available from the total board-approved state bond project budget of $454,626.
3. Bids: Enloe High Renovations
Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to Award the contract and Notice to Proceed based on bids received on August 24, 2000, for construction of renovations at Enloe High School. Board authorization is contingent upon receipt of bids within the allocated construction budget of $6,432,568. Staff and Boney Architects, Inc. will report on bids received and provide bid tabulations and contract information to the board for approval and award of contracts at a future meeting. Fiscal Implications - Funds are available from the total project budget of $8,226,891.
4.Construction Documents: Lufkin Road Middle Athletic Field
Construction documents for the Lufkin Road Middle athletic field project, prepared by CLH Design, PA., will be presented. Board approval of the documents and authorization to advertise for bids is requested. Fiscal Implications - Funding is available from the board-approved total project budget of $22,499,988.
5. Design Phase Change Order No. 1: Enloe High School Renovations
Board approval is requested for Design Phase Change Order No. 1 to Boney Architects, Inc. for Enloe High School renovations. The Design Phase Change Order, in the amount of $238,306, is for the increased scope of design work associated with significant building code upgrades and replacement of the stadium bleachers. Fiscal Implications - Funds are available from the approved total project budget of $8,226,891.
6.Resolution: Apex High Roof Designer Selection
Resolution is presented to waive the traditional designer selection process for the roof replacement design at Apex High. This request is in accordance with N.C.G.S. 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is to allow the design to begin immediately to meet the critical need to replace this roof. Staff recommends proceeding with the negotiation of a design contract with Roof Engineering, Inc., based on the recent completion of a similar roof replacement project at Fuquay-Varina High. Board approval is requested. Fiscal Implications - None at this time.

POLICY

Consent
1. Policy 7410 - Classification, Fee Schedule, Procedures and Guidelines
for Facility Use Revised; Second Reading
The proposed revisions to this policy are the recommendations of the yearlong study by the Superintendent's COMMUNITY USE OF FACILITIES COMMITTEE. The committee's intent is to standardize procedures and pricing and make access equitable, as much as is possible, countywide. This policy establishes the hierarchy for use of facilities and permits the system to establish fee schedule, procedures and guidelines for community use of facilities. This policy incorporates and eliminates as separate policies 7411, 7420, 7421, 7430, and 7432. Fiscal Implications - The Community Schools Community Use of Facilities program is self-supporting. This program generates revenue to cover the costs of administering the program and allowing community use of WCPSS facilities.
2. Board Advisory Council Nominations
New nominations to Board Advisory Councils

PROGRAM

Consent
1. Contract with White Plains Children's Center
We have contracted with developmental day centers for over 17 years to provide special education and related services to special education students ages three through twenty-one. Fiscal Implications - The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. This is an increase from last school year. Total cost not to exceed $143,633.00.
2. Contract with Charlie Gaddy Developmental Center
We have contracted with developmental day centers for over 17 years to provide special education and related services to special education students ages three through twenty-one. Fiscal Implications - The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. This is an increase from last school year. Total cost not to exceed $185,878.00.
3. Contract with Learning Together, Inc.
We have contracted with developmental day centers for over 17 years to provide special education and related services to special education students ages three through twenty-one. Fiscal Implications - The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. This is an increase from last school year. Total cost not to exceed $388,654.00.
4. Contract for Frankie Lemmon School and Developmental Center
Frankie Lemmon is a developmental center that provides special education and related services to special education students. Fiscal Implications - The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. This is an increase from last school year. Total cost not to exceed $211,225.00.
5. Contract with Community Partnerships, Inc.
We have contracted with developmental day centers for over 17 years to provide special education and related services to special education students ages three through twenty-one. Fiscal Implications - The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. This is an increase from last school year. Total cost not to exceed $337,960.00.
6. Contract with TLC Operations, Inc.
We have contracted with developmental day centers for over 17 years to provide special education and related services to special education students ages three through twenty-one. Fiscal Implications - The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $6,000.00 per child per year to the center. This is an increase from last school year. Total cost not to exceed $419,021.00.
7. Contracts with TLC Operations, Inc. (Residential Center)
This is the second year that monies for Community Residential Centers have been processed through local education agency (PRC 63). These are flow through funds allocated out of NC Department of Public Instruction. There are two community residential centers in Wake County, Tammy Lynn Center and Hill Home.
Fiscal Implications - The State of North Carolina provides categorical monies totaling $11,886.00 per child per year plus a one-time supply fee of $25.00 for children ages three through twenty served in residential centers. Total cost not to exceed $154,843.00.
8. Hilltop Home Residential Center
This is the second year that monies for Community Residential Centers have been processed through local education agency (PRC 63). These are flow through funds allocated out of NC Department of Public Instruction. There are two community residential centers in Wake County, Tammy Lynn Center and Hill Home.
Fiscal Implications - The State of North Carolina provides categorical monies totaling $11,911.00 per child per year plus a one-time supply fee of $25.00 for children ages three through twenty served in residential centers. Total cost not to exceed $214,398.00.
9. Sanderson High School Vocal Music Department-Choral Trip to Italy
Approximately 100 choral students will participate in this trip to represent the State of North Carolina in the 2001 American Celebration of Music in Italy. Plans are to have a chaperone to student ratio of one to four. Performances will be staged in host cities of Rome, Florence, Venice and Milan. Students will leave Raleigh Thursday, June 7, 2001, and return Saturday, June 16, 2001. Fiscal Implications - The cost for each student is $2,116. The Choral Boosters (Friends of the Performing Arts) have developed a fund raising program, which assures that all students who want to go will have the opportunity to raise the necessary funds.

FINANCE

Consent
1. Employee/Family Dental Insurance
The Wake County Public School System (WCPSS) Dental Insurance Plan, underwritten by MetLife, expires September 30, 2000. Current Plan rates are employee (paid by WCPSS) $171.84 per year, Family (paid by the employee) $345.84 per year. The renewal proposal by MetLife would increase the annual rate as follows: Employee $234.00, Family $471.00. In additional to MetLife, sixteen of the leading providers were invited to submit proposals. Only Reliance Standard submitted a proposal which mirrored the current plan as required by the request for proposals. Without regard to plan coverage, the Reliance Standard proposal provided the lowest rates. The rates proposed are Employee $216.96, Family $436.68. Changing dental insurance carriers involves considerable additional staff work, and programming expenses estimated at $40,000.00. In view of the plan savings, staff recommends acceptance of the Reliance Standard proposal. Fiscal Implications: Current year Dental Insurance Budget: $2,092,226.00. Reliance Standard Plan Cost: $2,114,185.00, ($21,959.00) over budget. MetLife Plan cost $2,245,550.00 ($153,324.00) over budget.
2. Renewal of System Insurance Coverage: General Liability, Professional Liability, Vehicle and Umbrella
The Wake County Public School System has maintained General Liability, Professional Liability, Vehicle and Umbrella insurance coverage with Utica National Insurance Group as a "Bundled Package" for the last three years. Utica National has proposed renewing the coverage for an aggregate premium of $359,000.00. Two other companies submitted proposals, both of which were more costly and provided a reduction in coverage. Staff recommends approval of the Utica National Proposal. Fiscal Implications: Funds are available in current year Risk Management Budget.

CLOSED SESSION

To consider confidential personnel file information under G.S. 115C-319.

PERSONNEL

Action
1. Recommendations for Administrative Appointments

FACILITIES

Action
1. Plan 2000 - Proposed New Schools and Improvements to Existing Schools
Staff will provide the proposed PLAN 2000 new school locations and associated data on school crowding in the six planning areas of the county. In addition, staff will provide additional information related to the proposed list of PLAN 2000 improvements to existing schools. Board approval is requested. Fiscal Implications - New schools total approximately $250 million of the proposed $550 million in PLAN 2000.
2. Resolution: 1996 State Bond Program Funding Reallocation
Staff requests board approval of a funding resolution to modify the 1996 State Bond program as follows:
(1) Reduce funding for Apex Elementary, Apex Middle, Green Hope Elementary, Millbrook Elementary, Swift Creek Elementary, Vance Elementary, Wendell Elementary, Zebulon Elementary, and Zebulon Middle based upon individual project savings.
(2) Omit funding for program contingency based upon completing individual projects within the individual project budgets.
(3) Reallocation of these funds to Athens Drive High, Farmington Woods Elementary, Holly Springs Middle, Joyner Elementary, Longview, Mount Vernon Redirection, Phillips High, and Reedy Creek Middle. Funds to be used for design start-up for renovation and addition projects to be coupled with projects proposed in PLAN 2000 for these schools. Fiscal Implications-No net increase or decrease to 1996 State Bond Program funding.

PROGRAM

Action
1. Uncommitted Capital Funds: Priorities to Support the 2003 Goal
Staff will present priorities recommended by committee for use of the $7,049,316 in uncommitted capital improvement funds. To support the 2003 Goal, areas to be addressed will include:
1. High School Exit Exam,
2. Promotion/Retention/Summer Academy,
3. Additional Resources to Challenged Schools, and

4. Renovations for Information System.
Fiscal Implications - The board must formally request an appropriation from the county commissioners to release the $7,049,316.00 for system use in system operating and capital budgets.

Information
1. Promotion/Intervention: Pilot Schools' Report (20 min.)
During the 1999-2000 school year five elementary and two middle schools piloted the system's new Promotion/Intervention program. A representative from each area will summarize the initiative and the support needed for schools to maintain it. Fiscal Implications - Continued funding for the Accelerated Learning Program (ALP) and increased funding for ALP summer academy will be needed. The level of funding is dependent on the level of program implementation.
2. Carnage Middle School Calendar
The opening of Carnage was delayed five days due to construction. Proposed make-up days are: October 16, 2000 (Workday); November 7, 2000 (Workday); November 18, 2000 (Saturday for � day); January 3, 2001 (Vacation); and January 12, 2001 (Workday). Fiscal Implications - Because one of the make-up days is a Saturday, wage employees will have already worked five days, arrangements and or compensation will have to be considered. Additionally, buses will have to operate on workdays and the Saturday to service only Carnage.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

SUMMARY AND ANNOUNCEMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.