Board Agenda for the Week of 8/20/2002

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments

Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

FACILITIES

1.Bids: Middle Creek High Stadium
Bids for Middle Creek High Stadium were received on July 30, 2002. Staff and Cherry Huffman Architects, P.A., recommend award of the single-prime contract to Hy-Tech Construction Inc., in the amount of $1,677,400. Fiscal Implications - Funding is available from the total project budget of $1,800,000, as provided in the Phase IIIB Long Range Building Program. Recommendation for Action - Board approval is requested.

2.Bids: HVAC Filter Replacement Contract
Staff recommends extension of the HVAC filter replacement service contract to Power Chem, Inc., in the amount of $450,912. Fiscal Implications - Funding is available in the 2002-2003 current expense budget. Recommendation for Action - Board approval is requested.

3.Bids: Wilburn Elementary - Roof Replacement
Bids for the roof replacement project at Wilburn Elementary were received on July 25, 2002. Staff and Robert M. Stafford, Inc., recommend award of the single-prime contract to Owens Roofing, Inc., in the amount of $255,276. Fiscal Implications - Funding is available from the total project budget of $500,000, as provided in the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

4.Design Consultant Agreement: North Garner Middle
The approved PLAN 2000 School Building Program includes an addition and renovations at North Garner Middle. Negotiations have been completed with Skinner, Lamm & Highsmith, PA, Architects for the design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $10,828,012, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $642,500. Recommendation for Action - Board approval is requested.

5.Design Consultant Agreement: Kingswood Elementary
The approved PLAN 2000 School Building Program includes an addition and renovations at Kingswood Elementary. Negotiations have been completed with Davis Kane Architects, PA, for the design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $8,136,113, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $463,418. Recommendation for
Action - Board approval is requested.

6.Design Phase Change Order No. 1: Wake Forest Elementary
Board approval is requested for Change Order No. 1 to Pearce, Brinkley, Cease, & Lee, P.A. This design phase change order, in the amount of $116,500, is for additional design services to incorporate code changes, changes in technology, and HVAC systems associated with major renovation work. Fiscal Implications - Funding is available from the total project budget of $6,735,413, as provided in the Phase IIIB Long Range Building Program. Recommendation for Action - Board approval is requested.

7.Design Phase Change Order No.1: East Cary Middle
Board approval is requested for Design Phase Change Order No. 1 to The Roberts Group. This design phase change order, in the amount of $246,000, is for major renovations to Buildings 4, 6, and 7, including replacement of HVAC systems and two additional classrooms to the new auditorium. Fiscal Implications - Funding is available from the total project budget of $14,299,636, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

8.Utility Easement: Ligon Middle
Renovation of Ligon Middle requires additional electric service from Carolina Power & Light Company. To provide a new overhead and underground electric line to a new underground transformer, Carolina Power & Light Company requires an easement on Board of Education property 30-feet wide for the overhead line and 10-feet wide for the underground line. Fiscal Implications - None. Recommendation for Action - Board approval for the utility easement is requested.

9.Names For New Schools In The Cary Area
Names are needed for two new elementary schools included in Plan 2000 in the Cary area. The two schools are scheduled to open in 2004. The Board acquired approximately 22 acres off Sears Farm Road and approximately 24 acres at the intersection of Morrisville Parkway and Louis Stephens Drive for the two new facilities. Details are included in the attachment. Fiscal Implications - None. Recommendation for Action - Staff recommends approval of the following school names: Highcroft Drive Elementary, Carpenter Elementary

10.Resolution: Funding For Plan 2000 School Building Program
Resolution requests funds for the PLAN 2000 School Building Program previously approved by the Board. This request will provide construction funds for Apex Middle, Forestville Road Elementary, and Knightdale Elementary. Funding will also provide start up cost for Wendell Elementary. Fiscal Implications - Total of this appropriation request is $25,733,157. Appropriations for PLAN 2000 to date total $432,434,808. The total PLAN 2000 appropriations including this request equal $458,167,965. Recommendation for Action - Board approval is requested.

11.Resolution: Closing of Completed Phase IIIB Projects
Resolution requests closing of completed Phase IIIB projects to include East Cary Middle, West Millbrook Middle, Adams Elementary, Fuquay-Varina Middle, Sanderson High, Underwood Elementary, Wiley Elementary, and Salem Middle. Fiscal Implications - The consolidated amount closed from these projects is $544,288.17. These funds will be transferred to the Program Contingency Project. Recommendation for Action - Board approval is requested.

FINANCE

1. Report Of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all contracts and change orders for the fourth fiscal quarter of 2001-2002, which were approved by the administration, having a value greater than $50,000 and not over $100,000. Fiscal Implications: Not applicable.

2. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of East Wake High, East Wake Middle, Fox Road Elementary, Fuquay-Varina Middle, and Hilburn Elementary. Fiscal Implications: These authorization forms are required for bank records.

3. Budget Amendments And Transfers, 2001-2002
To report changes in the budget resolution resulting from transactions processed during
April - June, 2002. Fiscal Implications:
Adjust State Public School Fund+ $1,416,982
Adjust Local Current Expense Fund+ $538,755
Adjust Federal Programs Fund+ $8,640
Adjust Capital Outlay Fund+$24,154,415
Adjust Multiple Enterprise Fund+ $638,784
Net Changes + $ 26,757,576

PROGRAM

1. Grant Proposals
Continuation (#674): Workforce Investment Act, Capital Area Workforce Development Board / Phillips High School. Continuation (#677): U. S. Department of Education, 21st Century Community Learning Centers / Central Office. Competitive (#678): Burroughs Wellcome Fund / Enloe High School. Competitive (#679): U. S. Department of Education, Mentoring / Central Office. Competitive (#680): U. S. Department of Education, School Leadership / Central Office. Competitive (#681): U. S. Department of Education, Character Education / Central Office. Entitlement (#682): U. S. Department of Education, Indian Education, Title VII / Central Office. Competitive (#683): U. S. Department of Education, Early Reading First / Project Enlightenment. Continuation (#684): U. S. Department of Education, Smaller Learning Communities / Three WCPSS high schools. Competitive (#686): U. S. Department of Education, Transition to Teaching / Central Office. Competitive (#687): Z. Smith Reynolds / Central Office. Continuation (#688): U. S. Department of Education, Magnet Schools of America, Central Office. Continuation (#689): U. S. Department of Education, 21st Century Community Learning Centers / Central Office. Competitive (#692): State Farm Fund / Conn Elementary School. Continuation (#693): Phillip Morris USA / Central Office. Competitive (#694): Phillip Morris USA / Central Office. Fiscal implications vary by grant. Board approval is recommended.

2. Class Size Waivers
Schools requesting class size waivers as part of the school improvement plan must resubmit these waivers to the state for 2002-2003. Attached is the list of schools requesting this waiver. There are no fiscal implications. This item is recommended for consent.

3. Addendum #1 Between Wake County and Wake County Public School System
This continuation contract funds Project Enlightenment to provide Parents As Teachers services to young children and families who meet "at-risk" criteria through the Step-by-Step program for substance abuse. This is a revenue contract in the amount of $51,584.00. No Wake County Public School funds are required. Staff recommends that the board approve the contract to receive funding from Wake County.

4. Addendum #6 Between Wake County and Wake County Public School System
This is a continuation contract that has been in effect since 1975. The funds support intervention services for children at high risk for school failure, consultation, and education for teachers and parents and a demonstration classroom. This is a revenue contract in the amount of $225,511.00. No additional Wake County Public School funds are required. Staff recommends that the board approve the Addendum to receive funding from Wake County.

5. Contract # 2002-0030 Between Wake County SmartStart, Inc. and Wake County Public School System
Due to the reorganization of SmartStart programs, the 2001-02 contract has been divided into three separate contracts. This contract provides funding for Project Enlightenment to provide intervention services for at-risk children through consultation, resources, and support for their teachers and families. This is a revenue contract in the amount of $92,904.00. An addendum increasing the contract amount is expected after the state budget is finalized. No Wake County Public School funds are required. Staff recommends that the board approve the contract to receive funding from Wake County SmartStart, Inc.

6. Contract # 2002-0031 Between Wake County SmartStart, Inc. and Wake County Public School System
This continuation contract funds Project Enlightenment to coordinate transition services that promote success of kindergarten students entering the Wake County Public School System. Up to ten elementary schools serving large numbers of high risk children will receive grants to implement approved transition activities. This is a revenue contract in the amount of $39,699.00. An addendum increasing the contract amount is expected after the State budget is finalized. No Wake County Public School funds are required. Staff recommends that the board approve the contract to receive funding from Wake County SmartStart, Inc.

7. Contract #2002-0032 Between Wake County SmartStart, Inc. and Wake County Public School System
Due to reorganization of SmartStart services, this continuation contract has been divided into three separate contracts. This provides funding for Project Enlightenment to provide consultation, professional training, and support services that improve pre-kindergarten programs and promote children's readiness for school. This is a revenue contract in the amount of $121,079.00. An addendum increasing the contract amount is expected after the State budget is finalized. No Wake County Public School funds are required. Staff recommends that the board approve the contract to receive funding from Wake County SmartStart, Inc.

8. Contract #2002-0033 Between Wake County SmartStart, Inc. and Wake County Public School System
Due to a reorganization of SmartStart programs, this contract is a combination of activities from two separate 2001-2002 contracts. It funds Project Enlightenment's Parents As Teachers services for children in school nodes served by the East Wake Education Foundation and provides coordination for PAT services in other areas of Wake County. Research shows a direct relationship between Parents As Teachers services and children's academic and social success in school. This is a revenue contract in the amount of $143,124.00. An addendum increasing the contract amount is expected after the State budget is finalized. No Wake County Public School funds are required. Staff recommends that the board approve the contract to receive funding from Wake County SmartStart, Inc.

9. Transportation Contracts for Special Education Services Students
On May 21, 2002, the board approved in concept a proposal from current contract providers (AA&D Transportation, Associated Transportation, King Richard Transportation, Lucas Transportation, and Transportation Services of North Carolina, Inc.) which extends the current contract and produces a cost savings of more than $4.7 million over the next six years. The approved concept realized a rate reduction beginning with the 2002-2003 school year and maintains that rate for three years followed by a one time 5% rate increase in the fourth year which then remains constant through June 2008. An immediate savings of $355,779 would be realized in the 2002-2003 school year with an increased yearly savings thereafter through the end of the contract. Cumulative savings through June 2008 would exceed $4.7 million. Staff recommends board approval of attached lift bus and car contracts for each current contract provider.

10. InfoHandler.com Software and Services Agreement
InfoHandler.com will provide a database for Special Education Services, Related Services, and Intervention/Prevention to record and track demographics, significant dates related to testing, services for students identified as and/or referred for special education, and strategies for students referred to Student Support Teams. Agreement will span three years. Requirements shall be divided into three deliverables staged for completeness during the 2002-03 fiscal year. Remaining two years include licensing maintenance and support costs. Total cost of agreement is not to exceed $401,706. $150,000 is to be paid during the 2002-03 fiscal year. Cost of second and third years are $155,652.50 and $136,053.50 respectively. Funding is available through the current expense budget and will be planned for in the 2003-04 and 2004-05 budget requests. Approval of agreement is requested.

HUMAN RESOURCES

1.Recommendations for Employment

2. Recommendations for Administrative Appointments

ACTION ITEMS

FACILITIES

1.Schematic Design: North Garner Middle (10 minutes)
Staff will present the schematic design documents prepared by Skinner, Lamm & Highsmith, PA, Architects for the construction of the addition and renovations at North Garner Middle.
Fiscal Implications - Funding is available from the total project budget of $10,828,012, as provided in the PLAN 2000 School Building Program. Recommendation for
Action - Board approval is requested.

2.Schematic Design: E6 "Louis Stephens Road" Elementary (10 minutes)
Staff will present the schematic design documents prepared by Small Kane Architects, P.A., for the construction of Elementary E6. Fiscal Implications - Funding is available from the total project budget of $10,662,555, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

PROGRAM

1. Wake County Business Technology Education Commission Presentation (20 minutes)
Smedes York, Jim Lofton, and Linda Leake will present the recommendations regarding the Wake Technology Academy. Susan Parry, Board of Education, and representatives from the other Stakeholders were part of a two-month process and Transition Team who gained consensus and developed the recommendations. Recommendation for Action - On behalf of the Transition Team, the Board of Education will be asked to endorse the establishment of the Wake County Business Technology Education Commission in order to move forward.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.