Board Agenda for the Week of 8/14/2000

12:30 p.m. OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIENCE

INFORMATION

Comments from the Chairman
Superintendent's Report

APPROVAL OF MEETING AGENDA

APPROVAL OF MINUTES

PUBLIC HEARING FOR ITEMS ON THE AGENDA

CONSENT ITEMS - ALL COMMITTEES

PERSONNEL - CONSENT

1. Recommendations for Employment
2. Administrative Transfers
3. Recommendation for Leave
4. Career Status Recommendation

FACILITIES - CONSENT

1. Designer Selection: Design package 00B
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the architectural firms for the following projects:
Athens Drive High Longview School
Farmington Woods ElementaryMount Vernon/Bridges School
Joyner ElementaryPhillips High
Board approval is requested. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures.
2.Construction Documents: Fuller Elementary Renovations
Construction documents for Fuller Elementary renovations, designed by Brown & Jones Architects, Inc., will be presented for board approval. Fiscal Implications - Funds are available from the total project budget of $2,450,588. The total project budget consists of $2,235,588 from the Phase IIIB Long-Range Building Program, $105,000 from the modernization component of the Phase IIIB Long-Range Building Program, and $110,000 from the technology component of the Phase IIIB Long-Range Building Program.
3. Bids: Brentwood Elementary - Roof Replacement, Main Classroom Wings
Bids for the Phase 2 state bond improvements (roof replacement of main classroom wings) at Brentwood Elementary were received on June 13, 2000. Staff and Rooftop Systems Engineers, PC, recommend award of the contract to Baker Roofing Company, in the amount of $277,602. Board approval is requested. Fiscal Implications - Funds are available within the total project budget of $582,003. The total project budget consists of $331,191 from the board-approved state bond project budget, $182,606 from the 1999 reimbursement of state bond building program sales taxes and $68,206 from the deferred maintenance component of the Phase IIIB Long-Range Building Program.
4. Bids: East Wake High - Roof Replacement, Building 6 and Main Gym
Bids for Phase 2 state bond improvements (roof replacements on north campus Building 6 and main gym) at East Wake High were received on July 20, 2000. Staff and CTL Engineering, Inc., recommend award of the contract to Quality Roofers & Guttering, Inc., in the amount of $303,347. Board approval is requested. Fiscal Implications - Funds are available within the board-approved total project budget of $1,642,831. The total project budget consists of $846,619 from the board-approved state bond project budget, $316,000 from the ADA component of the state bond building program of $412,085, and $480,212 from the deferred maintenance component of the Phase IIIB Long-Range Building Program.
5. Bids: Combs Elementary - Roof Replacement, Buildings 1 and 2
Bids for Phase 2 state bond improvements (roof replacements on Buildings 1 and 2) at Combs Elementary were received on June 13, 2000. Staff and Law Engineering and Environmental Services, Inc., recommend award of the contract to Baker Roofing Company, in the amount of $304,383. Board approval is requested. Fiscal Implications - Funds are available from the total board-approved state bond project budget of $412,085
6. Bids:Moore Square Museums Magnet Middle- Remediation of
Contaminated Soil
At the May 22, 2000 meeting, the board pre-approved issuance of notices of intent to award contracts and notices to proceed for the remediation of petroleum-contaminated soils at Moore Square Museums Magnet Middle School provided the bids were within the budget of $400,000. Bids were received on May 31, 2000, for the transporting of petroleum-contaminated soil from the site to a thermal treatment facility. Staff and Mid-Atlantic Associates, P.A. recommend award of the contract to Soil Reclaiming, Inc., in the amount of $140,450. Bids were also received on June 1, 2000, for the excavation and removal of petroleum-contaminated soil. Staff and Titan Atlantic Group, Inc. recommend award of that contract to GARCO, Inc., in the amount of $151,200. The Owner-Contractor Agreements, as modified by the board attorney, are attached. Board approval is requested. Fiscal Implications - Funding is available from the board-approved 1996 State Bond Project Budget of $15,665,274 and $737,989 from the Phase IIIB project budget. The total project budget is $16,403,263.
7. Bids: Snacks, Bread, and Recycling
Staff requests board approval to award contracts for snacks to Dennis Foods, in the amount of $165,435; for bread to Interstate Merita, in the amount of $243,182, and to award a continuance contract to Orange Recycling in the amount of $226,800. Fiscal Implications - Funds are available in the 2000-2001 expense budget.
8. Contract: Temporary Personnel Services in School Cafeterias
Staff requests board approval to award contracts for temporary personnel for school cafeterias in Wake County during the 2000-2001 school year to: Trojan Labor, at a billing rate of $9.50; Griffin Staffing Services, at a billing rate of $10.80; Sparrow Enterprise, Inc., at a billing rate of $10.71, and Preferred Labor, at a billing rate of $10.75 per hour. Estimated total of service needed is 1700 hours per month for a total cost of $177,480. Fiscal Implications - Funds are available in the 2000-2001 expense budget.
9. Lease Agreement: Centennial Campus Middle
On June 15, 1998, the board approved the land lease agreement between Wake County and the state of North Carolina (N.C. State University) for Centennial Campus Middle School. At the completion of construction of the school, Wake County was to assign their lease with the state over to the board. Board approval is requested for the re-assignment. Fiscal Implications - None.
10. Annexation Agreement - West Lake Middle and Elementary
The Town of Cary, the board of education and Wake County agreed to a joint development plan for the new Middle Creek High and Elementary schools and a new community park and library. The Town of Cary also agreed to provide public water to the existing West Lake Middle and Elementary schools currently on well systems. The town requires an annexation agreement to provide public services including fire and police services after annexation. Staff requests board approval of an annexation agreement. Fiscal Implications - None.
11. Parking Lease Agreement - Wake Forest/Rolesville High
Southeastern Baptist Theological Seminary has agreed to lease to the board of education parking spaces on seminary property near Wake Forest/Rolesville High for an additional one-year period ending July 31, 2001. Staff requests board approval of a one-year lease. Fiscal Implications - $100.00per space rented-estimated 180 parking permits. Lease payment to be paid from student fees collected.

PROGRAM - CONSENT

1. Assignment of Subdivisions
Staff will present assignments for the following subdivisions: Alta River Apartments, Brighton (phases 1 and 2), Emerald Pointe (Phase 2), Jamison Park (Phase 1, Section A) and Villages of Tryon (phases 2, 3, 4, and 5). These recommendations are presented for approval.

FINANCE - CONSENT

1. Fund Balance Appropriation
To appropriate fund balance necessary to continue special projects funded in the previous year through contributed funds. Appropriate fund balance in the amount of $3,377,364.67.
2. Service Agreement - Teleconsultants, Inc.

During the 2000-2001 fiscal year, Technology Services will continue to outsource services such as training, application development, and technical support. This service agreement will allow Information Systems to increase contracted consultants as required for specific projects. Services covered in this agreement will be programming and development specifically for data warehousing, and payroll systems. Estimates to provide these services through January 1, 2001 are $500,000. Board approval is requested. Funding is available through the Technology Services Division current expense budget.
3. Xerox Lease Agreement
The Technology Services Division is migrating to include more server-based applications that require production network printing - not currently available in the data center. The XEROX NDP92 high speed production network printer will replace an existing XEROX 4850 to provide increased print speed from 50 pages per minute to 92 pages per minute and provide NPS (Network Printing Systems) capability to connect to the various Windows NT and Unix platforms for maximum Oracle productivity. Our current annual lease cost is $128,726 and the new annual lease cost is $168,352 for sixty (60) months. Board approval is requested. Funding is available through the Technology Services Division current expense budget.
4. Contract Agreement: National Computer Systems, Inc. (NCS)
WCPSS previously contracted for 15 schools/sites with NovaNET for the 1999-2000 school year. This contract is for 20 schools/sites for the 2000-2001 school year. Fiscal Implications: $183,330 funded through the Safe Schools/Healthy Students Grant; $53,865 funded from the Technology Department budget. Cost not to exceed $237,195 without prior approval of the board.
5. Budget Amendments and Transfers, 1999-2000 (May 2000)
Adjust State Public School Fund+ $242,087.12
Adjust Local Current Expense Fund+ $40,866.11
Adjust Federal Programs Fund+ $60,475.40
Adjust Capital Outlay Fund+$6,646,740.25
Adjust Multiple Enterprise Fund+ $70,050.00
6. Budget Amendments and Transfers, 1999-2000 (June 2000)
Adjust State Public School Fund+ $1,119,847.44
Adjust Local Current Expense Fund+ $127,046.36
Adjust Federal Programs Fund+ $1,063,138.28
Adjust Capital Outlay Fund+$174,644.88
Adjust Multiple Enterprise Fund+ $1,661,717.78
7. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of AV Baucom Elementary, Green Hope Elementary, Salem Elementary, West Millbrook Middle, General Fund, General Payroll, Federal/FICA Tax, ACH Settlement, Capital Improvements, Capital Outlay, State Bond, Child Nutrition, Individual Schools, Federal Programs, Flexible Benefits, Transfers, Individual Schools Child Nutrition, and BA-ACH.

POLICY - CONSENT

1. Board Advisory Council Nominations
New nominations to Board Advisory Councils (see attached nomination forms)
2. Appointment to Wake Technical Community College Board of Trustees
Re-Appointment - Harvey Montague Term: July 1, 2000 - June 30, 2004
Mr. Montague has been serving as one of four Wake County Board of Education appointments to the WTCC Board of Trustees. His most recent term expired June 30, 2000. He currently serves as the Chairman of the college's Building and Grounds Committee and Dr. Howell has respectfully Stated that it is very important to the college that Mr. Montague be re-appointed. Terms are four years in length and appointments are staggered. The Board of Education appoints four of the twelve trustees on the WTCC Board of Trustees per WTCC Bylaws.
3. POLICY 6400 - Code of Student Conduct
Revised; Second Reading
A minor change is made to reflect statutory changes in Policy 6427 regarding firearm violations.

CLOSED SESSION (12:45 p.m.)

To consider confidential personnel information under G.S. 115C-319
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board
G.S. 143-318.11 (a)(3).
PERSONNEL - ACTION (2:25 p.m.)
1. Recommendations for Administrative Appointments

FACILITIES - INFORMATION AND ACTION

Information
1. Technology Services Relocation
Continued system wide growth has jeopardized the ability of technology services to adequately accommodate growing technology needs. The integrity of our student information and our business applications are at significant risk for the following reasons:
� Poor and unreliable power and no emergency power.
� Adverse environmental conditions.
� Outdated fire suppression systems.
� Inadequate computer room security.
� Crowded conditions.
In order to accommodate the growing needs of our support systems and to insure data integrity for our district, relocating to a new facility is critical. This is for information only. Fiscal Implications - No fiscal implications at this time.
2. PLAN 2000 - Specific Existing School Improvements (60 min.)
Staff will provide the proposed PLAN 2000 specific existing school improvements. This item is for information and discussion purposes at this time. Fiscal Implications - None at this time.

Action
1. Bids: Washington Elementary Additions and Renovations
Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to award the contract and Notice to Proceed based on bids received on August 10, 2000, for construction of the Phase III additions and renovations at Washington Elementary. Board authorization is contingent upon receipt of bids within the current construction budget of $5,310,039. Staff and Pearce Brinkley Cease & Lee, PA will report on bids received and provide bid tabulations and contract information to the board for approval and award of contracts at a future meeting. Fiscal Implications - Funds are available from the board-approved total project budget of $5,632,572. The total project budget comprises $4,766,634 from the Phase IIIB Long-Range Building Program, $795,870 from the board-approved state bond project budget, and $259,463 from the ADA component of the 1996 State Bond Program. It is anticipated that the project will be $1,180,106 over budget.
2. Bids: Combs Elementary Additions and Renovations
Bids were received on July 20, 2000, for construction of the additions and renovation at Combs Elementary. Staff and Skinner Lamm and Highsmith, PA recommend award of the general contract to Hargis Construction Co., in the amount of $3,413,300; plumbing contract to Baker Mechanical, Inc., in the amount of $228,700; mechanical contract to Baker Mechanical, Inc., in the amount of $682,400, and the electrical contract to Sage Construction LLC, in the amount of $404,400. The total of these multi-prime bids is $4,728,800. The lowest single-prime bid was $5,306,750. Board approval is requested. Fiscal Implications - Funding needs exceed the board-approved total budget of $5,053,258. The total project budget consists of $4,985,258 from the Phase IIIB Long-Range Building Program and $68,000 from the technology component of the state bond building program. Program Contingency will provide an additional $790,496 to the total project budget.

BREAK IN SESSION (3:45 p.m.)

PROGRAM - INFORMATION ITEMS (4:00 p.m.)

Information
1. Magnet Schools' Status Report (60 min.)
Magnet Programs' Guiding Principles will be reviewed.
2. Magnet Schools Assistance Program Grant Re-application
The Magnet Schools Assistance Program grant has provided funds for the Wake County Public School System.
3. End-of-Grade, Writing and ABC's Results (30 min.)
FINANCE - INFORMATION ITEMS (5:30 p.m.)

Information
1. Priorities for Uncommitted Capital Funds
Staff will facilitate a discussion regarding priorities for spending the remaining capital improvement funds for 2000-2001. Fiscal Implications - The amount remaining of uncommitted funds is $7,049,316.
1. Phase IIIB Fund Reimbursement
The Technology Services Division will be reimbursing the Phase IIIB county bond account with money spent on qualified technology infrastructure expenditures paid for out of the state bond account. The purpose of this reimbursement is to place money in budget codes that allow extended flexibility in technology purchases provided through the Phase IIIB county bond codes. The total reimbursement is $4,657,751. The state of North Carolina School Planning Division has approved this request. This is for information only. Fiscal Implications - None.
POLICY - ACTION ITEMS (5:50 p.m.)

Action
1. POLICY 1810 - Specific Program Advisory Councils
Citizen Advisory Committee Appointment Procedures
Revised; Second Reading
The proposed revisions to this policy are to update the procedures for appointing advisory committees and commissions and general guidelines/responsibilities for advisory committees and their members.
2. POLICY 7400 - Community Use of School Facilities
Revised; Second Reading
The proposed revisions to this policy are the recommendations of the yearlong study by the Superintendent's COMMUNITY USE OF FACILTIES COMMITTEE. The committee's intent is to standardize procedures and pricing and make access equitable, as much as possible, countywide. This policy incorporates a portion of policy 7411, which will be eliminated with the adoption of the proposed revisions to policies 7400 and 7410.
3. POLICY 7410 - Classification, Fee Schedule, Procedures and Guidelines for Facility UseRevised; First Reading
The proposed revisions to this policy are the recommendations of the yearlong study by the Superintendent's COMMUNITY USE OF FACILITIES COMMITTEE. The committee's intent is to standardize procedures and pricing, and make access equitable, as much as is possible, countywide. This policy incorporates and eliminates as separate policies 7411, 7420, 7421, 7430, and 7432.
Discussion
Student Attendance Requirements - POLICY 6000 - Attendance
PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA (6:30 p.m.)

SUMMARY AND ANNOUNCEMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.