WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 6/7/2005

OPEN SESSION

Committee of the Whole 1 p.m.
Facilities-Continue Building Plan Assumptions
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

PRESENTATION: THE MIRACLE LEAGUE -TONY WITHERS

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

April 5, 2005 - Work Session Superintendent's Plan for Student Success
April 12, 2005 - Work Session Superintendent's Plan for Student Success
April 19, 2005 - Committee of the Whole
April 19, 2005-Open Meeting
April 26 & 27, 2005- Board of Education Board Retreat
May 3, 2005 - Committee of the Whole
April 19, 2005 - Closed Session
April 20, 2005- Joint Meeting of the Board of Commissioners and the Board of Education
April 13, 2005 - Community Relations Committee Meeting
May 3, 2005 - Facilities Committee Meeting
May 17, 2005 - Facilities Committee Meeting

PROGRAM

1. NCS PEARSON INC., CONTRACT (NOVANET)

NCS Pearson, Inc. will provide: 226 currently existing ports (connections) for the NovaNET educational software for access by all area high schools; 25 additional ports for the NovaNET educational software for access by all area high schools; site setup for two sites (River Oaks Middle School and Life Course Academy); six training days, including technical and educational support and consultation; 54 summer school ports.

2. CONTRACT: RICHARD MILBURN HIGH SCHOOL

Original contract with Richard Milburn High School was dated May 17, 1999. New contract effective July, 2005, through June 30, 2006, with option to renew 2006-2007 and 2007-2008 includes a NovaNET coordinator previously handled as a separate contract. Provides for an average of 165 available student seats each semester.

3. AMENDMENT #II TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISITING)

This amendment to the contract approved at August 3, 2004, Board meeting increases funding for Project Enlightenment services for the completion of the 04-05 fiscal year. The contract pays for Parents As Teachers home visiting services to high needs children and their families.

4. AMENDMENT IV TO INTERPRETERS, INC., CONTRACT

When we submitted our last request for additional funds, we estimated the amount that would be needed for the rest of the school year. We based our estimate on previous monthly expenditures. However, even though we thought we added enough funds to cover services for this school year, we underestimated the amount needed. For this reason, we have to add funds at this time.

FACILITIES

1. BIDS: MAINTENANCE AND OPERATIONS DEPARTMENT SERVICE AGREEMENTS.

Bids for the Maintenance and Operations Department Service Agreements were received. A
Service Agreement (SA) is for services other than construction or repair. The Service Agreement total is $9,010,683.07. Staff recommends award of the attached list of Service Agreements with terms of July 1, 2005 to June 30, 2006. Fiscal Implications: Funding is included in the 2005 - 2006 budget request. Recommendation for Action: Board approval is requested.

2. BIDS: MAINTENANCE AND OPERATIONS DEPARTMENT MASTER JOB ORDER CONTRACTS

Bids for the Maintenance and Operations Department Master Job Order Contracts were received.
A Job Order Contract (JOC) is for construction or repair with indefinite demand or quantity. The
total award of these contracts is $2,535,000. Staff recommends award of the attached list of
contracts with terms of July 1, 2005 to June 30, 2006. Fiscal Implications: Funding is included in the 2005 - 2006 budget request. Recommendation for Action: Board approval is requested.

3. CONTRACT: INDIVIDUAL PROJECT PROPOSAL AGREEMENT

An Individual Project Proposal Agreement (IPPA) is for engineering services. The total of This agreement is $150,000.00. Staff recommends award of this agreement with terms of
July 1, 2005 to June 30, 2006. Fiscal Implications: Funding is included in the 2005 - 2006 budget request. Recommendation for Action: Board approval is requested.

4. CHANGE ORDER: SITE SET-UP OF MOBILE CLASSROOM UNITS / PACKAGE D-3

Board approval is requested for Change Order No. GC-1 to C. Blake Lewis. This change order, in the amount of $575,000, is for the site set-up of 25 additional mobile classroom units / Package D-3 which is part of the 2005 Crowding Solution. Fiscal Implications: Funding is available from the project budget of $11,895,000 for purchase and set-up of 146 classrooms (mobile/modular units) which are part of the $31,100,000 Crowding Solution budget. Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: WAKE FOREST-ROLESVILLE HIGH

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Wake Forest-Rolesville High School CTE Building. Fiscal Implications: The proposed budget is $3,240,445, of which $2,540,445 is provided in the PLAN 2004 School building Program. An estimated future reallocation of $700,000 may be required. Recommendation for Action: Board approval is requested.

6. RESOLUTION: START-UP FUNDING FOR NEXT SCHOOL BUILDING PROGRAM

Resolution requests appropriation of PLAN 2004 School Building Program funds previously approved by the Board. This request is for start-up funds to begin projects that will be completed in the next building program. A total of $5,000,000 is included in Plan 2004 for start-up projects. Fiscal Implications: Total of this appropriation request is $1,275,000 of the $5,000,000 available on PLAN 2004 for start-up projects. Appropriations for PLAN 2004 to date total $392,609,239. The total PLAN 2004 appropriations including this request equal $393,884,239. Recommendation for Action: Board approval is requested.

7. RESOLUTION: REALLOCATION OF START-UP FUNDING FOR THE NEXT BUILDING PROGRAM

Resolution requests reallocation of the Next Building Program Start-Up funds to Cary High Phase II, Enloe High Phase II, Millbrook High Phase II, Root Elementary, Bugg Elementary, Brooks Elementary, Poe Elementary, West Millbrook Middle, Apex High, and Wake Forest-Rolesville High. Total reallocation amount is $1,275,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

8. ROOFING ASSESSMENTS FOR THE NEXT BUILDING PROGRAM

Staff recommends using $100,000 of in the PLAN 2004 Re-roofing Project savings for assessing existing roofs to prioritize roofing projects for the next building program. Fiscal Implications: Funding is available from the PLAN 2004 Re-roofing Project. Recommendation for Action: Board approval is requested.

9. CENTENNIAL CAMPUS MIDDLE SCHOOL AND THE FRIDAY INSTITUTE - AGREEMENT FOR THE SHARED USE OF CERTAIN IMPROVEMENTS MADE BY THE WAKE COUNTY BOARD OF EDUCATION AND NORTH CAROLINA STATE UNIVERSITY TO STATE OWNED PROPERTY LOCATED AT 1900 MAIN CAMPUS DRIVE

Centennial Campus Middle School is located on the campus of NCSU and was constructed by the Board of Education under a 40-year Ground Lease Agreement dated June 23, 1998. NCSU retained a parcel and associated easements within the leased parcel for the construction of the Friday Institute for the purpose of collaborative teaching, training, and research of teaching methods. CCMS and the Friday Institute agree to coordinated reciprocal programmatic use of improvements, such as technology, parking areas, facility entrances, classrooms, and courtyard. Fiscal Implications-Utilities and maintenance for the Centennial Campus Middle School and its program areas will be provided by WCPSS. Utilities and maintenance for the Friday Institute and the common areas defined as the entrance and courtyard will be provided by NCSU. WCPSS and NCSU will share in the road maintenance of Main Campus Drive until June 22, 2008. Recommendation for Action-Board approval is requested.

10. EAST MILLBROOK MIDDLE SCHOOL - AMENDMENT TO REMOVE THE RECREATIONAL AREA CONTAINING THE BASEBALL FIELDS FROM THE LEASE AND JOINT USE AGREEMENT EXECUTED ON FEBRUARY 2, 1993.

Wake County Public School System entered in a 20-year Lease and Joint Use Agreement with the City of Raleigh for the use of recreation areas of East Millbrook Middle School on February 2, 1993. Per the terms of the original agreement, either party could terminate the agreement upon 120 days written notice after the first year of the agreement. On April 22, 2005, due to the growing student population and the need to add class seats, the City of Raleigh was provided written notice of Wake County Public School System's intent to terminate the said agreement. In lieu of termination and the City's desire to utilize the gymnasium at East Millbrook Middle School, the City agreed to amend the agreement to only remove the recreational area containing the baseball fields (Area A-1 of the original agreement) effective April 28, 2005; thereby permitting the construction of a new modular school. Fiscal Implications-None. Recommendation for Action- Board approval is requested.

FINANCE

1. EXTENSION OF XEROX LEASE AGREEMENT FOR DOCUPRINT 92C PRINTER

Technology Services is nearing the end of a five-year lease agreement with Xerox for a DocuPrint 92C Printer. This printer is utilized in the Operations area for standard district printing requirements such as locators, W-2s, 1099s and testing documents for schools. A 21-month extension to the lease is recommended. Monthly base cost includes printer, controller, consumables and extended service coverage. Current monthly cost of $8,555.63 would drop to $6,507.50. This is a savings of $2,048.13 per month or about $43,000 over the course of the twenty-one month term. New rate would begin invoicing in July. Fiscal Implications: Total cost of 21-month extension to lease is $136,657.50. $78,090 will be incurred in the 2005-06 fiscal year and $58,567.50 will be incurred in the 2006-07 fiscal year. Funding for contracted services was budgeted for in the Technology Services 2005-06 operating budget request.

2. XEROX LEASE AGREEMENT FOR DOCUPRINT 75 MICR PRINTER

There is a need for Technology Services to switch out our current Xerox 4850 Printer for a DocuPrint 75 MICR (Magnetic Ink Character Recognition) Printer. This printer will be housed in the Operations area and is mainly used for printing pay stubs and checks. The new MICR printer will help the district meet a new state mandate requiring payroll checks to be printed in one master vs. several separate print runs. The district will receive a trade-in value for the 4850 Printer which will be applied against the overall total of the new lease. Current monthly maintenance cost of the 4850 Printer is $2,497.49. New monthly base cost of 75 MICR Printer-including printer, controller, consumables and extended service coverage-will be $2,605.04. Term of new lease is five years. New rate would begin invoicing in July. Fiscal Implications: Total cost of five-year lease is $156,302.40. This equates to $31,260.48 being incurred each fiscal for the next five years, beginning with the 2005-06 fiscal year. Funding for contracted services was budgeted for in the Technology Services 2005-06 operating budget request.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b.Support

2. REQUESTS FOR LEAVES

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivisions: Bedford at Falls River (Phases 37-39, Map 26); Heritage Wake Forest (Phase IV, Sections 8, 9, 11-15); Stonegate at St. Andrews (Phase 1, Section 1).

2. SCHOOL IMPROVEMENT WAIVERS FOR 2005-2008

The majority of school improvement waivers were presented to the Board on April 19. These additional waivers were received or completed after that date. One waiver requires local approval only; three will also need state approval.

3. SCHOOL IMPROVEMENT PLANS FOR 2005-2008

All schools prepared school improvement plans for the 2005-2008 cycle. Plans were submitted electronically and are available for study by the Board. Staff will present an overview of the areas focused on by schools in their plans.

FACILITIES

1. RENOVATION TO SERVICE LINES IN BROUGHTON KITCHEN AND DINING ROOM

Child Nutrition Services (CNS) seeks increased sales at the high school level by incorporating new display and lighting equipment similar to food court displays at malls. CNS has reviewed various options and recommends a pilot installation in Broughton's kitchen and dining room. CNS recommends Denver Equipment Company as sole source provider for renovations to Broughton kitchen and dining room for the following reasons: 1) Denver Equipment Company is the exclusive developer and distributor of trademarked SERVTECH custom feeding systems and patented DEPCON decorative utility distribution systems. These systems allow plumbing, electrical, and data lines to run throughout the service lines without disturbing existing floors and ceilings. 2) Denver Equipment Company has a proven track record in other North Carolina Local Education Agencies for providing a product that pays for itself by increased student participation and sales for CNS programs. Installation is less than one week. If this pilot project is successful, CNS will invite vendors to submit RFP's for future renovations. Fiscal Implications: Fund 05 reserves will be used to cover costs of the renovation in the amount of $218,992.33. Recommendation for Action: Board approval of sole source vendor for pilot test.

2. SCOPE MODIFICATIONS: EAST WAKE HIGH ADDITION AND RENOVATIONS

Staff will present proposed modifications to the scope of the addition and renovations to the PLAN 2004 East Wake High School project to accommodate the four small schools concept. Staff recommends proceeding with the new auditorium and renovations to the "Link" administration building and recommends deferring improvements to the site and the south campus classrooms to a future bond program due to funding shortfalls and program changes. Fiscal Implications: Funding is available from the total project budget of $20,223,278, of which $1,079,172 is from the PLAN 2000 School Building Program, and $19,144,106 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

3. SITE SELECTION FOR M5 (WENDELL AREA) MIDDLE SCHOOL

Staff will present a recommendation for locating the new Wendell area middle school (M5) at the Highway 97 property. Fiscal Implications: None at this time. Project costs for construction phase will be included in CIP 2006. Recommendation for Action: Approval of staff recommendation

HUMAN RESOURCES

1. REVISION TO TECHNOLOGY SERVICES SALARY SCHEDULE

Staff requests approval of a revised technology services salary schedule. Revisions include the addition of two more bands to support conversion of contractors to WCPSS employees. Converting long time contractors to WCPSS employees will result in significant savings to the system.

INFORMATION ITEMS

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOL

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Brier Creek Club (Phases 26 and 27); Heritage Crest Townhomes; Village of Rolesville (Phase 2, Track 2, Phase 5, Track 4); and Willow Crest Townhomes.

HUMAN RESOURCES

1. PARTNERSHIP WITH PEACE COLLEGE TO PREPARE EDUCATION TEACHERS

Staff from WCPSS Human Resources and C&I were invited by Peace College to participate in the development of a unique elementary teacher education program. One feature of the program that is different from other preparation programs is that students will be able to participate in such WCPSS staff development programs as literacy training. These opportunities will enable graduates to transition immediately to teaching in Wake County without having to "catch up" on the job. This should have a positive impact on teacher retention.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.
�To consult with an attorney employed or retained by the board in order to preserve the attorney-client privilege between the attorney and the board. G.S. 143-318.11 (a)(3).
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

2.RECOMMENDATIONS FOR ADMINISTRATIVE TRANSFERS

3.RECOMMENDATION FOR NON-RENEWAL

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.