Board Agenda for the Week of 6/3/2003

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report
Wake County Kenan Fellows Recognition

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

March 4, 2003-Closed Session
March 18, 2003-Closed Session
April 1, 2003-Closed Session
April 15, 2003-Closed Session
May 13, 2003 - Finance Committee

FACILITIES

1. Resolution: Long-Range Building Program Funding Reallocation
Resolution requests reallocation of project savings from the PLAN 2000 project at Forestville Road Elementary to Holly Ridge Elementary. Total reallocation amount is $250,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

2. Names for New Schools in Holly Springs and West Cary
Names are needed for two new high schools included in the PLAN 2004 School Building Program in Holly Springs and West Cary. Staff has consulted with town officials in Holly Springs, who recommend that the Board name the new high school, "Holly Springs High School". In similar discussions, Town of Cary officials, requested that the Board name the West Cary area high school, "Panther Creek High School". This name recognizes a landmark within the area that the school is located. Fiscal Implications: None. Recommendation for Action: In accordance with Board Policy 2570, staff recommends the school names underlined below: Holly Springs area high school: Holly Springs High School - West Cary area high school: Panther Creek High School.

3. Utility Easement-Highcroft Elementary
To provide electrical service to the new Highcroft Elementary, Progress Energy Carolinas, Inc. requires an easement 10 feet wide extending throughout the campus. The easement will allow for underground cable. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant Progress Energy Carolinas, Inc. a 10-foot wide easement to provide electrical service to the new Highcroft Elementary.

4. Design Consultant Agreement: H2 "Heritage" High Site Development
The proposed PLAN 2004 capital building program sent to the County Manager in April includes site development for a new "H2-Heritage" High School as priority number 42 and building construction as priority number 46. If Heritage High building construction funding for PLAN 2004 is approved, it is proposed that the building open as swing space for Wake Forest/Rolesville High during the 2007-2008 school year, and as a new high school in the 2008-2009 school year. The Knightdale High prototype design, designed by Boney PLLC Architects, will be used for Heritage High; this prototype was also used for Panther Creek High. Staff has negotiated a contract with Boney PLLC in the amount of $395,360 for preparation of a master plan and design of the site development portion of the project. The standard, Board attorney-approved form of professional services agreement will be used. Fiscal Implications: The total construction budget for site development is $2,811,991, and will be included in PLAN 2004. $1,564,638 is available from the PLAN 2000 School Building Program. These design consultant services will be funded from the available PLAN 2000 funds.

5. Bids: Millbrook High Kitchen HVAC Improvements
Bids for the kitchen HVAC improvements at Millbrook High were received on May 14, 2003. Staff and Telesis Solutions, P.C. recommend award of the single-prime contract to LTG Construction Company in the amount of $121,709. Fiscal Implications: Funding is available from the total project budget of $165,000, as provided in the Modernization component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. Gifts To The System
Seventeen gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $10,139.20. Fiscal Implications: Not applicable.

2. Change Order 1 (Contract Extension) To McNatton Technologies, Inc. Service Agreement
Technology Services wishes to extend McNatton Technologies' contract through the 2003-04 fiscal year. McNatton Technologies provides system administration services for UNIX based computer systems and application systems, including DNS, FTP, Proxy, Firewall and Content Management services. This support is essential in managing internet and intranet services throughout the school district. Their services were contracted this fiscal year after their proposal was chosen through an RFP process conducted in late summer 2002. Current agreement is set to expire on June 30, 2003. Change order 1 extends the term through June 30, 2004. A flat rate of $48,000 will be invoiced once a month. Fiscal Implications: Total amount of change order is $576,000. Funding for contracted services was identified and planned for in the 2003-04 fiscal year budget request. Funding will be available in the Technology Services current expense budget. Recommendation for Action: Approval of change order is requested.

3. Change Order 4 (Contract Extension) To Netcomlogic, Inc. Service Agreement
Technology Services wishes to extend Netcomlogic's contract through the 2003-04 fiscal year. Technology Services has had an agreement with Netcomlogic since March 2002 to develop methodology for upgrades and support of existing systems and to provide production and database support. Agreement is set to expire on June 30, 2003. Change order 4 extends the term through June 30, 2004. A flat rate of $17,728 will be invoiced once a month for eleven months for contractor's services. Along with the flat rate, an additional amount will be included in the monthly invoice based on the number of hours worked by additional staff provided through contractor. An estimate of this cost has been included in the requested amount of the change order. Fiscal Implications: Total amount of change order is $280,000. Funding for contracted services was identified and planned for in the 2003-04 fiscal year budget request. Funding will be available in the Technology Services current expense budget. Recommendation for Action: Approval of change order is requested.

4. Change Order 1 (Contract Extension) To ST Tech, Inc. Service Agreement
Technology Services wishes to extend ST Tech's contract through the 2003-04 fiscal year. Technology Services has had an agreement with ST Tech since January 2003 to provide functional and technical support for all Payroll and Human Resources functions which includes the HRMS module of the Oracle ERP. Agreement is set to expire on June 30, 2003. Change order 1 extends the term through June 30, 2004 at the same flat rate of $8,000 to be invoiced bi-monthly. This flat rate is based on a 40-hour work week at $100 per hour. Fiscal Implications:
Total amount of change order is $192,000. Funding for contracted services was identified and planned for in the 2003-04 fiscal year budget request. Funding will be available in the Technology Services current expense budget. Recommendation for Action: Approval of change order is requested.

5. Change Order 2 (Contract Extension) To SJ Solutions, Inc. Service Agreement
Technology Services wishes to continue SJ Solutions contract through the 2003-04 fiscal year. Technology Services has had an agreement with SJ Solutions since March 2002 to provide functional and technical support of WCPSS purchasing and warehouse modules of the Oracle Financial ERP. Agreement is set to expire on June 30, 2003. Change order 2 extends the term through June 30, 2004 at the same flat rate of $8,000 to be invoiced bi-monthly. This flat rate is based on a 40-hour workweek at $100 per hour. Fiscal Implications Total amount of change order is $192,000. Funding for contracted services was identified and planned for in the 2003-04 fiscal year budget request. Funding will be available in the Technology Services current expense budget. Recommendation for Action: Approval of change order is requested.

6. Change Order 2 (Contract Extension) To Excel Consulting Solutions, Inc. Service Agreement
Technology Services wishes to extend Excel Consulting Solutions' services through the 2003-04 fiscal year. Technology Services has had an agreement with Excel Consulting Solutions since April 2002 to provide Maximo integration support as well as functional and technical support of WCPSS accounting modules. Agreement is set to expire on June 30, 2003. Change order 2 extends the term through June 30, 2004 at the same flat rate of $8,000 to be invoiced bi-monthly. This flat rate is based on a 40-hour workweek at $100 per hour. Fiscal Implications: Total amount of change order is $192,000. Funding for contracted services was identified and planned for in the 2003-04 fiscal year budget request. Funding will be available in the Technology Services current expense budget. Recommendation for Action: Approval of change order is requested.

7. Change Order 4 (Contract Extension) To Titan Systems Corporation Service Agreement
Technology Services wishes to extend Titan Systems' contract through the 2003-04 fiscal year. Titan Systems (formerly BTG, Inc.) has been providing their services to maintain the Wide Area Network (WAN), Network Operations Center (NOC), data connections and Local Area Networks (LANs) since October 1999. Titan Systems has also provided staff to support all administrative sites in regards to troubleshooting Help Desk calls since March 2001. Their services were renewed this fiscal year after their proposal was chosen through an RFP process conducted in late summer 2002. Current agreement is set to expire on June 30, 2003. Change order 4 extends the term through June 30, 2004. A flat rate of $48,166.67 will be invoiced once a month. Fiscal Implications: Total amount of change order is $578,000. Funding for contracted services was identified and planned for in the 2003-04 fiscal year budget request. Funding will be available in the Technology Services current expense budget. Recommendation for Action: Approval of change order is requested.

PROGRAM

1. Contract: Town of Cary School Resource Officers for 2003-2004
This contract will be made with the Town of Cary to provide school resource officers at each of the high schools located within the city. The following is a list of the schools: Middle Creek High School, Cary High School, and Green Hope High School. Funding for this contract, in the amount of $113,514 ($37,838 x 3 schools), is available through At-Risk fund 69 for the 2003-2004 school year. Staff recommends this contract be approved.

2. Contract: City of Raleigh School Resource Officers for 2003-2004
This contract will be made with the City of Raleigh to provide school resource officers at each of the high schools located within the city. The following is a list of the schools: Athens Drive High School, Broughton High School, Enloe High School, Longview/Phillips High School, Millbrook High School, Sanderson High School, Southeast Raleigh High School, and Wakefield High School. Funding for this contract, in the amount of $302,704 ($37,838 x 8 schools), is available through At-Risk fund 69 for the 2003-2004 school year. Staff recommends this contract be approved.

3. Amendment #1 To Contract #2002-MAF-04 Between Wake County SmartStart, Inc. and WCPSS (Athens Child Development Center)
This contract provides funding for the Wake County Public School System to provide pre-kindergarten services under More At Four guidelines for four-year-old children. The total payment under this contract has been amended and changed from $705 per child to $735 per child. This is a revenue contract and no additional Wake County Public School System funds are required. Staff recommends that the Board approve the amendment to receive additional funding from Wake County SmartStart, Inc.

HUMAN RESOURCES

Recommendations for Employment
Recommendations for Administrative Appointments
Recommendations for Request for Leave

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. Schematic Design: Panther Creek High
Staff will present schematic design documents prepared by Boney PLLC, for the construction of Panther Creek High, which will be the first reuse of the Knightdale High prototype. Design is funded from PLAN 2000 and construction will be funded from PLAN 2004. Panther Creek High is currently listed as priority #14 on the list of needs forwarded to Wake County Manager on April 22, 2003. Fiscal Implications: The total proposed project budget is $40,668,873, of which $1,546,945 is from the PLAN 2000 Start Up Funds, and $39,121,928 will be required from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2.Joint Design, Development, Construction, and Use Agreement for the Cedar Fork Elementary School Gymnasium
Town desired and agreed to pay approximately $1.8 million in design and construction costs to upgrade the Cedar Fork Elementary School multi-purpose room to a full size gym and community center with additional parking. The community center will be principally used for Town purpose during school and non-school hours. The school system and Town anticipate a mutually cooperative long-term joint use association; the initial term of 25 years may be amended to extend the agreement so long as the site is used as a school. Fiscal Implications: Town shall pay for the additional design and construction cost of the facilities that are not a part of WCPSS educational program specification. Town is responsible for the housekeeping cost, utility cost, and the preventive and major maintenance repair and replacement costs for the additional square footage. Recommendation for Action: Board approval is requested.

POLICY

1. Revision of Policy 2308, 3008, 4008- Tobacco-Free Environment
Revised; Second Reading
�Prohibits the possession, display, or use of tobacco products by students on all school system property and at all times.
�Prohibits the use or display of tobacco products by employees, visitors, or contractors in any facility owned or leased or contracted for by Wake County Public School System and utilized for provision of educational services to children.
�Where smoking is permitted, it shall be in designated areas away from main entrances.
�Defines "tobacco product" to include cigarettes, cigars, pipes, chewing tobacco, snuff, and any other items containing or reasonably resembling tobacco or tobacco products and 'tobacco use" to include smoking, chewing, dipping, or any other use of tobacco products.

PROGRAM

1. School Improvement Plans 2003-2005
During 2002-2003, each school developed a two-year school improvement plan that will be implemented in the fall of 2003. Plans have been reviewed by the area assistant superintendents and were made available in May for review by board members. State law requires that plans be approved by the local Board of Education. There are no fiscal implications. This item is recommended for Board approval.

3.School Improvement Plan Waivers
This is a compilation of all waivers included in the WCPSS school improvement plans for 2003-2005. Each waiver is indicated as needing local or state approval, and includes a reference of policy or law. There are no fiscal implications. This item is recommended for Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319 and to consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.Recommendation for Administrative Appointment

2.Recommendation for Non-Renewals
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.