Board Agenda for the Week of 6/12/2000

6:00 p.m. OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIENCE

INFORMATION

Comments from the Chairman
Superintendent's Report

APPROVAL OF MEETING AGENDA

APPROVAL OF MINUTES

PUBLIC HEARING FOR ITEMS ON THE AGENDA

PERSONNEL

(Due to a Personnel Committee meeting at 12:30 p.m., these action items may become consent.)

Action
1. Recommendations for Employment
2. Requests for Leave
3. Recommendations for Administrative Appointments
4. Administrative Transfer
5. Career Status Recommendations
6. Recommendation for Non-Renewal

POLICY

(Due to a Policy Committee meeting at 1:45 p.m., these action items may become consent.)

Action
1. Policy 2320/3035/4035/6415 - Sexual Harassment Revised, First Reading
The proposed revisions to this policy are designed to clarify the grievance and appeals process for individuals raising complaints of sexual harassment and to incorporate the role of the Title IX Coordinator. Additionally, this policy shows revisions to change the title of Associate Superintendent for Human Resources to Assistant Superintendent for Human Resources - Employee Relations.
2. Policy 3700/4700 - Salary Schedules Revised; First Reading (waiver of second reading requested)
Main points: Reflects changes resulting from Compensation Study; clarifies manner by which employee salaries may be increased; establishes the Compensation Classification Committee which shall be the forum for hearing salary related concerns; changes title to "Employee Compensation"; and aligns with Board's goal to attract and retain a quality work force.
3. Policy 3900/4900 - Employee Grievance Revised; First Reading
The proposed revisions to this policy refer sexual harassment complaints to the Sexual Harassment policy, clarify that grievances should be filed on the attached form, and change the title of Associate Superintendent for Human Resources to Assistant Superintendent for Human Resources - Employee Relations.
4. Policy 6010 - Protection Against Sex Discrimination/Title IX New; First Reading
This proposed new policy is designed to satisfy the regulatory requirement that school boards have a policy stating that they will not discriminate on the basis of sex and identifying the Title IX Coordinator.
5. Policy 6400 - Code of Student Conduct Revised; First Reading
A minor change is made to reflect statutory changes in Policy 6427 regarding firearm violations.
6. Policy 6520 - Student Grievances Revised; First Reading
The proposed revisions to this policy refer sexual harassment complaints to the Sexual Harassment policy, clarify when the grievance procedure should be used, and eliminate conflicts between this policy and board policies on appeals of expulsions. Additional revisions to this policy track the employee grievance policy more closely.
7. Policy 7400 - Community Use of School Facilities Revised; First Reading
The proposed revisions to this policy are the recommendations of the yearlong study by the Superintendent's Community Use of Facilities Committee. The committee's intent is to standardize procedures and pricing and make access equitable, as much as possible, countywide. This policy incorporates a portion of Policy 7411, which will be eliminated with the adoption of the proposed revisions to Policies 7400 and 7410.
8. Policy 7410 - Classification, Fee Schedule, Procedures and Guidelines
for Facility Use Revised; First Reading
The proposed revisions to this policy are the recommendations of the yearlong study by the Superintendent's Community Use of Facilities Committee. The committee's intent is to standardize procedures and pricing, and make access equitable, as much as is possible, countywide. This policy incorporates and eliminates as separate Policies 7411, 7420, 7421, 7430, and 7432.
9. Board Advisory Council Alignment 2000-2001
As feeder patterns are reviewed to ensure all schools are in the appropriate board advisory councils, changes are being submitted for approval.
Discussion
1. Citizen Advisory Committee appointment procedures
Policy 1810 - Specific Program Advisory Councils
2. Exclusive advertising rights (vendor marketing agreements [2/07/00])
Policy 8361 - Contract Administration- Section 8361.2
3. Dress Code
Policy 6410 - Student Behavior; 6410.1 - Dress Code

FINANCE

(Due to a Finance Committee meeting at 3:00 p.m., these action items may become consent.)

Action
1. Service Agreement - BTG, Inc.
Prior to the execution of the SSDS, Inc. contract approved by the board of education on February 28, 2000, BTG, Inc. purchased SSDS, Inc. Staff is recommending approval of this contract as modified, changing only the name of the contractor from SSDS, Inc. to BTG, Inc. Staff recommends board approval. Fiscal implications: Funding is available through the Technology Services Division current expense budget.
2. Contract: School Resource Officers for 2000-2001
This contract will be made with the City of Raleigh to provide school resource officers at each of the high schools located within the city. The following is a list of the high schools: Athens Drive, Broughton, Enloe, Longview/Phillips, Millbrook, Sanderson, Southeast Raleigh and Wakefield. Fiscal implications: Funding for this contract, in the amount $302,704 ($37,838 x 8 schools), is available through fund 69 for the 2000-2001 school year.
3. Report of Administration Approved Contracts
(This item was on the Finance Committee agenda for June 2, 2000 and approved as a consent item for the June 12th meeting)
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all contracts and change orders, for the second and third fiscal quarters, which were approved by the administration having a value greater than $50,000.00 and not over $100,000.00. Fiscal implications: None.
4. Budget Amendments and Transfers, 1999-2000
Adjust State Public School Fund+ $152,171.00
Adjust Local Current Expense Fund+ $137,216.23
Adjust Federal Programs Fund+ $ .00
Adjust Capital Outlay Fund- $826,608.60
Adjust Multiple Enterprise Fund+ $494,833.00
5. Gifts to the System
One-hundred twenty-seven gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $14,657.67.

PROGRAM

(Due to a Program Committee meeting at 3:30 p.m., these action items may become consent.)
1. Grant Proposals
Twelve grant proposals:
1. Entitlement: (#00.462) US Department of Education: Title I Low Income (PRC 50) ($5,300,000)
2. Entitlement: (#00.463) US Department of Education: Title I Migrant (PRC 51) ($154,088)
3. Entitlement: (#00.412) US Department of Education: Title II Dwight D. Eisenhower Math and Science Education Act (PRC 67) ($321,547)
4. Entitlement: (#00.411) US Department of Education: Abstinence Education (PRC 57) ($87,871)
5. Entitlement: (#00.413) US Department of Education: Title IX Indian Education (PRC 76) ($20,000)
6. Competitive: (#00.432) US Department of Education: Elementary School Counseling Demonstration Grant/Central Office ($400,000)
7. Competitive: (#00.468) Public Schools of NC: Federal Safe & Drug-Free Schools and Communities Act 30% Portion/Central Office ($180,000)
8. Competitive: (#00.466) NC State JobReady Partnership Council of the Commission on Workforce Preparedness: JobReady Pathways to Career Success: Helping All Students Achieve Higher Academic Standards Grants/Central Office ($25,000)
9. Competitive: (#00.465) Z. Smith Reynolds Foundation/Individual Schools ($35,000)
10. Competitive: (#00.466) Orion Society: Stories in the Land Teaching Fellowships/Individual Schools ($1,000)
11. Continuation: (#00.416) NC Department of Public Instruction: School Improvement Grants/Central Office (PRC 53) ($56,250)
12. Competitive: (#00.469) US Department of Education: Migrant Even Start Grant/Central Office ($300,000)
Fiscal implications: Varies by grant.
2. Length of the Elementary Day
The Board of Education requested that staff study the impact of adding fifteen minutes versus thirty minutes to the elementary school day. The addition of fifteen minutes to the elementary day will meet the state law requirement of 1,000 hours of instructional time per year. A search of the literature did not reveal studies that addressed the instructional impact of fifteen minutes versus thirty minutes of additional time. However, key recommendations from research on time and student achievement are provided. Fiscal implications: None at this time.
3. State Waiver Requests for School
During the 1999-2000 school year, each school developed a three-year School Improvement Plan that is to begin implementation in the fall of 2000 through the spring of 2003. Schools were given specific guidelines as to the required state and local components (see attached). Plans have been reviewed by the appropriate area assistant superintendent to ensure compliance with legislation and local practice. Plans are available in the board reference room for review by board members. State law requires that plans be approved by the local Board of Education. This item will be placed on the June 12, 2000 board agenda for approval. Schools have also submitted waivers with their plans and are presented here for review by the board. Recommended state waivers will be submitted to the Department of Public Instruction. NOTE: Many management and instructional waivers are no longer required by the State that were required to be presented in the past. Fiscal implications: None.

FACILITIES

(Due to a Facilities Committee meeting at 4:30 p.m., these action items may become consent.)

Action
1. Contract Continuations: Frozen, Canned and Miscellaneous Food, Milk, Ice Cream and the Food Service Sanitation System, and Beverages
Summary and recommendation for continuing the frozen, canned and miscellaneous food contract through January 31, 2001 are attached. New bids have historically reflected a 3 percent to 4 percent increase in costs. Continuance reflects an increase in cost of less than 0.5 percent. Summaries and recommendations for continuing milk and ice cream and the food-service sanitation system contracts through July 31, 2001 are attached. Continuance reflects no change in cost. Summaries and recommendations for continuing beverage contracts through January 5, 2001 are attached. Continuance reflects no change in costs. Fiscal implications - Funds are available in the 2000-2001 expense budget.
2.Designer Selection: Design Package 00A - Civil Engineering and Surveying Projects
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for civil engineering and surveying projects: Mulkey Engineering, John R. McAdams, Jordan-Tew Associates, and Titan-Atlantic Group. Board approval is requested. Fiscal Iimplications - Design fees will be negotiated in accordance with designer selection procedures.
3. Designer Selection: Design Package 00A - Capital Projects Less Than $100,000
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following architectural firms for capital projects less than $100,000: G�rel Architecture, H. S. Annis Architect, Padia Consulting, Schenkel Shultz Architecture, William M. Britt Architect. Board approval is requested. Fiscal implications - Design fees will be negotiated in accordance with designer selection procedures.
4. Designer Selection: Design Package 00A - Geotechnical and Material Testing/Underground Storage Tank Projects
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for geotechnical/materials testing/underground storage tank projects: Engineering Consulting Services, Froehling & Robertson, Mid-Atlantic Associates, S&ME, and Titan-Atlantic Group. Board approval is requested. Fiscal implications - Design fees will be negotiated in accordance with designer selection procedures.
5.Designer Selection: Design Package 00A - Asbestos (AHERA) Project Designs
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for asbestos (AHERA) project designs: AAA Environmental, Childress Environmental, EEC, Inc., Froehling & Robertson, and Titan Atlantic Group. Board approval is requested. Fiscal implications- Design fees will be negotiated in accordance with designer selection procedures.
6.Design Phase Change Order No. 2: Middle Creek High
Board approval is requested for Design Phase Change Order No.2 to Cherry Huffman Architects, PA for Middle Creek High. The Design Phase Change Order, in the amount of $98,500, is for the stadium design. Fiscal implications - Funds are available from the approved total project budget of $38,562,000. The total project budget consists of $17,870,191 from the Phase IIIB Long-Range Building Program, $15,629,809 in state bond project funds, $32,000 from Wake County, and $5,030,000 from the Town of Cary.
7.Construction Documents: Enloe High Renovations
Construction documents for Enloe High Phase 3 Renovations (West Campus, Building 1 and East Campus, Building 5), design by Boney Architects, will be presented. Board approval of the documents is requested. Fiscal Implications - Funds are available from the board-approved Phase IIIB total project budget of $7,867,432.
8. Construction Documents: Washington Elementary Addition and Renovations
Construction documents for Washington Elementary addition and renovations, designed by Pearce, Brinkley, Cease & Lee P.A., will be presented. Board approval of the documents is requested. Fiscal implications - Funds are available from the total project budget of $5,632,572. The total project budget consists of $4,766,634 from the Phase IIIB Long-Range Building Program, $606,475 in state bond project funds, $259,463 from the ADA component of the 1996 State Bond, and $991,051 from the program contingency component of the Phase IIIB Long-Range Building Program.
9.Bids: Enloe High Site Improvements
At the May 22, 2000 meeting, the board pre-approved issuance of notices of intent to award contracts and notices to proceed with construction of the Enloe High Phase 1 site improvements, provided the bids received were within the allocated construction budget of $769,750. Bids were received on May 30, 2000 and are over budget by $359,459. Staff has developed four options that will be presented along with a recommendation. Refer to Attachment A for list of options. Board approval is requested. Fiscal implications - Fiscal implications will be discussed and will vary depending upon option selected.
10. Bids: Enloe High - Ceiling and Lighting Replacement
At the May 22, 2000 meeting, the board pre-approved issuance of notices of intent to award contract and notices to proceed with construction of Enloe High Phase 2 (ceiling/lighting replacement), provided the bids received were within budget. Bids were received on May 16, 2000. Staff and Boney Architects, Inc. recommend award of the single-prime contract to Diversified Contracting, Inc. in the amount of $120,444. Fiscal implications - Funds are available from the board-approved Phase IIIB total project budget of $7,867,432.
11. Bids: West Cary Middle - State Bond Renovations
At the May 22, 2000 meeting, the board pre-approved issuance of notices of intent to award contracts and notices to proceed with construction of Phase 1 state bond renovations at West Cary Middle School, provided the bids received were within budget. Bids were received on May 16, 2000 and May 26, 2000. Staff and The New Synergy, Inc. recommend award of the general contract to O'Connor & Taylor, in the amount of $135,000; electrical contract to Jones Electric, in the amount of $64,400; and the mechanical contract to Mid-South Mechanical, Inc., in the amount of $179,777. Board approval is requested. Fiscal implications - Funds are available from the board-approved total state bond project budget of $1,561,992.
12. Bids: Wiley Elementary - Addition and Renovations
At the May 22, 2000 meeting, the board pre-approved issuance of notices of intent to award contract and notices to proceed with construction of Wiley Elementary addition and renovations, provided the bids received were within budget. Bids were received on May 16, 2000. Staff and G�rel Architecture recommend award of the single-prime contract to Diversified Contracting, Inc., in the amount of $1,797,341 (base bid plus Alternates G-1, G-2, E-1, and E-3). The low multi-prime bids were equal to $1,872,200. Board approval is requested. Fiscal implications - Funds are available from the total project budget of $2,325,389. The total project budget consists of $1,819,666 from the Phase IIIB Long-Range Building Program, $421,263 from the program contingency component of Phase IIIB Long-Range Building Program, $74,460 from the technology component of the 1996 State Bond Building Program, and $10,000 from the state bond project funds.
13. Bids: Poe Elementary - Roof Replacement, Building 1
Bids for Phase 3 (roof replacement of Building 1) state bond improvements at Poe Elementary were received on May 23, 2000. Staff and Robert M. Stafford, Inc., recommend award of the contract to Owens Roofing, Inc., in the amount of $317,818. Board approval is requested. Fiscal implications - Funds are available from the total board-approved state bond project budget of $686,900.
14. Bids: North Ridge Elementary Addition and Renovations
Bids were received on May 25, 2000 for the construction of a six (6) classroom addition, renovations and technology upgrades at North Ridge Elementary. Staff and Brown Jurkowski Architectural Collaborative recommend award of the general contract to Hargis Construction, Inc., in the amount of $1,326,215; mechanical contract to Watco Corporation, in the amount of $569,240; electrical contract to Jones, Inc., in the amount of $309,967; and plumbing contract to Bolton Corporation, in the amount of $59,600. The total of these multi-prime bids is $2,276,855. The lowest single-prime bid was $2,480,200. Board approval is requested. Fiscal implications - Funds are available from the total project budget of $3,157,163. The total project budget consists of $2,403,786 from the Phase IIIB Long-Range Building Program, $599,377 from the board-approved State Bond Project budget, $48,000 from the ADA component of the 1996 State Bond Program, and $106,000 from the technology component of the 1996 State Bond Program.
15. Revision to the General Conditions for the Contract for Construction
The board's attorney and staff recommend revision of paragraph 4.5.2 as follows:
The contractor shall at all times enforce strict discipline and good order among his employees and shall not employ on the work any unfit person or anyone not skilled in the task assigned to him. All agents and workers of the contractor and its subcontractors shall wear identification badges provided by the Owner Contractor at all times they are on the Owner's property. The identification badges shall at a minimum display the company name, telephone number and employee name. The Owner may, by notice in writing, require the Contractor to remove from the work any employee the Owner deems incompetent, careless or otherwise objectionable.
Board approval is requested. Fiscal implications - None.
16. Bids: Moore Square Museums Magnet Middle - Remediation of Contaminated Soil
At the May 22, 2000 meeting, the board pre-approved issuance of notices of intent to award contracts and notices to proceed for the remediation of petroleum-contaminated soils at Moore Square Museums Magnet Middle School, provided the bids were within the budget of $400,000. Bids were received on May 31, 2000 for the transporting of petroleum-contaminated soil from the site to a thermal treatment facility. Staff and Mid-Atlantic Associates, P.A. recommend award of the contract to Soil Reclaiming, Inc., in the amount of $140,450. Bids were also received on June 1, 2000, for the excavation and removal of petroleum-contaminated soil. Staff and Titan Atlantic Group, Inc. recommend award of that contract to GARCO, Inc., in the amount of $151,200. The Owner-Contractor Agreements, as modified by the board attorney, are attached. Board approval is requested. A staff recommendation will be provided regarding existing construction contracts at Moore Square Museums Magnet Middle School. Fiscal implications - Funding is available from the board-approved 1996 State Bond Project Budget of $15,665,274 and $737,989 from the Phase IIIB project budget. The total project budget is $16,403,263.
17. Moore Square Museums Magnet Middle - Encroachment Agreement
An encroachment agreement with the City of Raleigh will also be presented. This encroachment will allow specialty excavation support on the right-of-way for the excavation of petroleum contaminated soils. Board approval is requested. Fiscal implications - None.
18. Bell Schedule Recommendations
Proposed bell schedule modifications open and close schools at times the transportation department can more effectively and efficiently provide bus service to students. The major advantages of bell schedule modifications include savings in operating costs and capital investments, better utilization of equipment, ability to provide better service, and reduction in number of buses and drivers. While costs are certainly important, the ability to provide transportation service would be enhanced through the recommended options. Transportation staff recommends that, in order to keep expenses to a minimum, improve student services, and assure maximum state funding for the 2000-2001 school year bell schedule modifications be approved. It is important to note the impact of student assignment and growth may result in needed changes of opening and closing times from year to year. Fiscal implications - Potential savings in local capital outlay and current expense funds, with an increase in state funding due to increased efficiency.
19. Assignment of New Subdivisions to Schools
Staff will present assignments for the following subdivisions: Amberfield (Phase Two), Amber Ridge, Brighton Knoll, Greyston, Pumpkin Ridge, Timber Ridge (Phase Five, Section Two), Wakefield Meadows, Farrington Grove, Green Park Townes, The Links Apartments and The Links Club Condominiums, and New Hope Crossing. These recommendations are for board approval. Fiscal implications - Transportation costs will increase due to travel distance. Other facilities-related cost will be avoided.
20. Tuition Fee for 2000-2001
Staff will present the tuition fees for the 2000-2001 school year for nonresident students. This fee is based on the county tax appropriation for current expense, capital outlay, and capital improvement. Board approval is requested. Fiscal implications - None.

Information
1. Citizens Advisory Committee on School Facilities and Funding Recommendations on Secondary School Space Standards and Capacity
Staff will provide the space and educational program implications related to the recommendations on space standards and school capacity included in the final report of the Citizens Advisory Committee on School Facilities and Funding. This item is for information and discussion purposes at this time. Fiscal implications - None.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

SUMMARY AND ANNOUNCEMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.