Board Agenda for the Week of 5/8/2000

5:00 p.m. OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIENCE

INFORMATION

Comments from the Chairman
Superintendent's Report

PRESENTATION BY WAKE EDUCATION PARTNERSHIP

APPROVAL OF MEETING AGENDA

APPROVAL OF MINUTES

RECOGNITION

2000 Battle of the Books Competition
The 14th Annual Battle of the Books Competition was held on March 23, 2000, at Southeast Raleigh High School. The winning teams were Carnage Middle for sixth grade, Carnage Middle for seventh grade, and East Cary Middle for eighth grade.

PUBLIC HEARING FOR ITEMS ON THE AGENDA

FINANCE

(Due to a Finance Committee meeting from 12:30 p.m. to 1:30 p.m., some or all of the action items may become consent items)

Action
1. Adoption of Board of Education's Budget Request, 2000-2001
To adopt the Board of Education's Budget Request for 2000-2001.
2. Service Agreement: Stephen W. McNatton
The Technology Services Division has negotiated a fixed rate service agreement with Stephen W. McNatton to provide system administration services for UNIX based computer systems and application systems, including DNS, FTP, Proxy, Firewall and Content Management services. These services are essential in managing internet and intranet services throughout the school district. This is a 14-month agreement for a total expenditure of $188,500. Board approval is recommended. Funding is available annually through the Technology Services Division current expense budget.
3. Budget Amendments and Transfers, 1999-2000
Adjust State Public School Fund+ $531,670.00
Adjust Local Current Expense Fund+ $66,545.46
Adjust Federal Programs Fund+ $91,175.96
Adjust Capital Outlay Fund+$57,041,375.00
Adjust Multiple Enterprise Fund+ $159,182.00
4. Authorization Forms and Corporate Resolutions
These authorization forms and corporate resolutions designate the persons authorized to sign vouchers for payment of money on behalf of General Fund, General Payroll, Federal/FICA Tax, ACH Settlement, Capital Improvements, Capital Outlay, State Bond, Child Nutrition, Individual Schools, Federal Programs, Flexible Benefits, Transfer, Individual Schools-Child Nutrition and BA-ACH.

Information
Interim Financial Reports
These schedules of assets, liabilities, and fund equity, revenues and expenditures, and summary of individual school accounts represent account balances for the nine month period beginning July 1, 1999, and ending March 31, 2000. These schedules were prepared for general information only and are not intended to be a presentation in conformity with generally accepted accounting principles.

POLICY

Action
1. Policy 1214 - Attorney Revised, Second Reading
Proposed is an addition to existing policy that defines when the superintendent should retain specialized counsel. Additional recommended change is that the re-appointment of counsel be defined by the terms of the contract between the board and the school attorney. A dollar amount is to be determined upon retainer of a specialized counsel. The fee determined shall not exceed $25,000 per year without prior approval of the board.
2. Policy 6201 - School Admissions Revised, First Reading
Policy 6201 reflects a reference change to indicate the addition made to Policy 6530.
3. Policy 6420 - Disruption of School Revised, First Reading
The General Assembly amended the student discipline law to require 365-days suspension for students who make bomb threats. Therefore the proposed revised policy reflects changes to comply with G.S. 115C-391(d3).
4. Policy 6425 - Fighting or Assault Revised, First Reading
The proposed revision to policy 6425 reflects statutory changes for 365-days suspension for students involved with certain weapons violations.
5. Policy 6427 - Weapons and Dangerous Instruments Revised, First Reading
The proposed revision to Policy 6427 reflects statutory changes for 365-days suspension for students involved with certain weapons violations. The proposed revision clarifies that a 365-day suspension will apply to students who merely possess a firearm at school-sponsored events off school property. Also, a new exemption from 365-days suspension is added to the proposed revision for students who find a firearm on school property or receive it on school property but immediately deliver the weapon to school or law enforcement authorities. Also, amended are additions to the examples of weapons.
6. Policy 6429 - Narcotics, Alcoholic Beverages, Controlled Substances, Chemicals, and Drug Paraphernalia
Revised, First Reading
A sentence change is made for clarification purposes.
7. Policy 6530 - Due Process Revised, First Reading
Policy 6530 reflects a new addition to the due process appeal procedure for a student who is denied admission into Wake County Public School System.
Discussion Item(s)
Exclusive advertising rights (vendor marketing agreements 02/07/00). Ref.: Policy 8361 Contract Administration, Section 8361.2.

FACILITIES

(Due to a Facilities Committee meeting from 2:45 p.m. to 4:00 p.m., some or all of the action items below may become consent items.)

Action
1. Contract Cleaning at Ligon Middle School
Bids were received on March 30, 2000, for custodial cleaning services at Ligon Middle from May 15, 2000 through June 30, 2001. Based on lowest cost per hour, Wake County Public School System's Maintenance and Operations Department recommends award of the contract to RTP Building Maintenance Company, in the amount of $128,320. Board approval is requested. Fiscal Implications - Funds are available in the 1999-2000 current expense budget and in the projected 2000-2001 current expense budget.
2. Construction Documents: Enloe High Site Improvements
Construction documents for Enloe High Phase 1 site improvements, designed by Boney Architects, will be presented. Board approval of the documents is requested. Fiscal Implications - The total cost estimate for Phase I is $769,750. Funds are available from the board-approved Phase IIIB total project budget of $7,574,225.
3.Construction Documents: Enloe High Ceiling/Lighting Replacement
Construction documents for Enloe High Phase 2 ceiling/lighting replacement, designed by Boney Architects, will be presented. Board approval of the documents is requested. Fiscal Implications - The total cost estimate for Phase 2 is $141,286. Funds are available from the total project budget of $7,574,225.
4. Construction Documents: North Ridge Elementary Additions and Renovations
Construction documents for North Ridge Elementary additions and renovations, designed by Brown Jurkowski Architectural Collaborative, will be presented. Board approval of the documents and authorization to advertise for bids is requested. Fiscal Implications - Funds are available from the total project budget of $3,051,163. The total project budget consists of $2,403,786 from the Phase IIIB Long-Range Building Program; $599,377 from the board-approved state bond program project budget, and $48,000 from the ADA component of the 1996 State Bond Program.
5. Construction Documents: Olds Elementary Addition and Renovations
Construction documents for Olds Elementary Phase 2 addition and renovations, designed by Small Kane Architects, will be presented. Board approval of the documents and authorization to advertise for bids is requested. Fiscal Implications - Funds are available from the total project budget of $4,917,568. The total project budget consists of $5,542,871 from the Phase IIIB Long-Range Building Program and $3,374,697 from the state bond project budget.
6. Easement: Green Hope High
The Town of Cary is requesting a 20 foot utility easement for waterlines installed at Green Hope High for the school portable water system and fire hydrants.
7. Bids: Briarcliff Elementary - State Bond Renovations
At the April 25, 2000, meeting the board pre-approved issuance of notices of intent to award contract and notices to proceed with construction of Briarcliff Elementary, Phase 3 State Bond renovations, provided the bids received were within budget. Bids were received on April 18, 2000, for the Phase 3 State Bond renovations at Briarcliff Elementary. Staff and Gurel Architecture recommend award of the single-prime contract to J. C. Edwards, Inc., in the amount of $166,945. Fiscal Implications - Funds are available from the total project budget of $316,963. The total project budget consists of $251,255 from the board-approved state bond program project budget and $65,708 from the ADA component of the state bond program.
8. Bids: Carroll Middle - State Bond Renovations
Bids were received on April 20, 2000, for the Phase 3 State Bond renovations at Carroll Middle. Staff and Davis Kane Architects, PA recommend award of the single-prime contract to McKenna Construction Co., Inc., in the amount of $243,520. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $2,077,553. The total project budget consists of $1,119,568 from the board-approved state bond program project budget; $263,475 from the ADA component of the 1996 State Bond Program; $300,000 from the modernization component of the Phase IIIB Long-Range Building Program, and $394,510 from the deferred maintenance component of the Phase IIIB Long-Range Building Program.
9.Bids: Fuquay-Varina Middle - State Bond Renovations
Bids were received on April 27, 2000, for the Phase 2 State bond renovations at Fuquay-Varina Middle. Staff and Pearce, Brinkley Cease + Lee Architects, Inc., recommend award of a single-prime contract to J. C. Edwards, Inc., in the amount of $762,686. The low multi-prime bid was $782,903. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $1,247,060. The total project budget consists of $655,334 from the board-approved state bond program project budget; $551,726 in Phase IIIB Long-Range Building Program funds, and $40,000 from the modernization component of the Phase IIIB Long-Range Building Program.
10. Bids: Fuquay-Varina High - State Bond Renovations
Bids were received on April 20, 2000, for the Phase 3 State Bond renovations at Fuquay Varina High. Staff and CLH Design, P.A. recommend award of the single-prime contract to Kinston Contracting, Inc., in the amount of $250,312. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $913,856. The total project budget consists of $784,624 from the board-approved state bond program project budget; $100,000 from the Phase IIIB Long-Range Building Program project funds, and $29,232 from the deferred maintenance component of the Phase IIIB Long-Range Building Program.
11. Bids: Martin Middle - State Bond Renovations
Bids were received on April 20, 2000, for the Phase 2 State Bond renovations at Martin Middle. Staff and Pearce, Brinkley, Cease, & Lee, PA recommend award of the general contract to Recon Corporation, in the amount of $259,850; plumbing contract to Triangle Mechanical Contractors, Inc. in the amount of $84,853; mechanical contract to Hockaday mechanical Corporation, in the amount of $69,500, and electrical contract to Watson Electrical Construction Company, in the amount of $83,525. The total of these multi-prime bids is $497,728. The lowest single-prime bid was $535,000. Board approval is requested. Fiscal Implications - Funds are available from the total board-approved state bond program project budget of $2,340,650.
12.Bids: Root Elementary - Accessibility Upgrades
Bids for Phase 1 State Bond renovations at Root Elementary were received on April 11, 2000. Staff and George Smart & Partners, Architects, Inc. recommend award of the single-prime contract to E. I. Construction Services, in the amount of $160,000. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $474,774. The total project budget consists of $322,744 from the board-approved state bond program project budget and $150,000 from the ADA component of the 1996 State Bond Program.
13. Bids: Salem Elementary - Davis/Jenks Intersection Improvements
Bids were received on April 25, 2000, for Davis/Jenks intersection improvements at Salem Elementary School. Staff and Hayes Howell PA Architects recommend award of the general contract to Construction Supervision Services, Inc., in the amount of $144,995. Board approval is requested. Fiscal Implications - Funds are available form the total Phase IIIB project budget of $10,281,040. The total Phase IIIB project budget consists of $9,133,333 and $882,707 from Phase IV startup funds for the future middle school site work, $15,000 from Hope Chapel Church and $250,000 from the park component of Wake County Parks and Recreation.
14.Bids: Smith Elementary - State Bond Renovations
Bids were received on April 25, 2000, for the Phase 3 State Bond renovations at Smith Elementary. Staff and Brown & Jones Architects, Inc., recommend award of a single-prime contract to Diversified Contracting, Inc., in the amount of $181,260. The low multi-prime bid was $200,603. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $554,543. The total project budget consists of $504,543 from the board-approved state bond program project budget and $50,000 from the ADA component of the 1996 State Bond Program.
15.Bids: West Millbrook Middle - State Bond Renovations
Bids were received on April 25, 2000, for the Phase 3 State Bond renovations at West Millbrook Middle. Staff and The Roberts Group recommend award of the general contract to O'Connor & Taylor, Inc., in the amount of $561,000; plumbing contract to Triangle Mechanical Contractor, Inc., in the amount of $97,683; mechanical contract to Henry Baker Heating Company, Inc., in the amount of $525,000, and electrical contract to KAD Construction, Inc., in the amount of $183,000. The total of these multi-prime bids is $1,367,283. The lowest single-prime bid was $1,513,600. Board approval is requested. Fiscal Implications - Funds are available from the board-approved state bond program project budget of $2,029,611 and additional funding in the amount of $421,900 from the Phase IIIB deferred maintenance component of the long-range building program.
16.Meal Prices for 2000-2001
Staff recommends that student breakfast prices remain the same and student lunch prices increase by 10 cents for the 2000-2001 school year. The increase is to help offset the salary increase recommended from the Arthur Andersen study. The meal prices in Wake County have not increased since the 1996-97 school year. The meal prices are slightly higher than the surrounding counties, but are comparable to other large school systems in North Carolina. � la Carte prices will be re-evaluated based on the market rate and food bids received in July 2000. Fiscal Implications - Child Nutrition Services 2000-2001 budget will be balanced.

Information
Assignment of New Subdivisions to Schools
Staff will present assignments for the following subdivisions: Amberfield (Phase Two), Amber Ridge, Brighton Knoll, Greystone, Pumpkin Ridge, Timber Ridge (Phase Five, Section Two), and Wakefield Meadows. These recommendations are presented for information at this time. Fiscal Implications - Transportation costs will increase due to travel distance. Other facilities related costs will be avoided.

PERSONNEL

Action
1. Recommendations for Employment
2. Request for Leave
3. Recommendations for Administrative Employment
4. Administrative Transfers
5. Career Status Recommendations

PROGRAM

Action
1. Grant Proposals
The following fifteen grant proposals will be reviewed.
1. Entitlement: (00.424) IDEA Preschool Handicapped (PRC 49) ($535,490)
2. Entitlement: (00.425) IDEA Title VI Part B (PRC 60) ($8,002,492)
3. Entitlement: (00.428) Vocational and Technical Education Plan (PRC 17) ($19,507,853)
4. Entitlement: (00.426) Title VI Class Size Reduction Act (PRC 85) ($1,215,771)
5. Entitlement: (00.427) Title VI Elementary and Secondary Education Act (PRC 59) ($530,106)
6. Entitlement: (00.430) Safe and Drug-Free Schools and Communities Act/70% Portion (PRC 48) ($385,000)
7. Entitlement: (00.429) McKinney Education for Homeless Children and Youth (PRC 26) ($45,000)
8. Competitive: (00.420) US Department of Education: OESE: Effective Alternative Strategies: Reduce Student Suspensions and Expulsions and Ensure Education Progress of Students Who Are Suspended or Expelled ($750,000)
9. Competitive: (00.374) US Department of Education: OESE/OVAE: Smaller Learning Communities/Individual High Schools ($500,000)
10. Competitive: (00.410) US Environmental Protection Agency: Environmental Monitoring for Public Access and Community Tracking (EMPACT)/Garner High School in collaboration with NCSU Dept. of Computer Science ($378,379 total for two years)
11. Competitive: (00.421) NC Department of Public Instruction: College Tech Prep Innovation/Demonstration Grant/Central Office ($500,000)
12. Competitive: (00.417) NC Department of Public Instruction: Office of Education Reform: Bridging the Gap Intervention Grants/Central Office ($100,000)
13. Competitive: (00.422) NC Department of Public Instruction: College Tech Prep Enhancement Grant/Central Office ($43,000)
14. Competitive: (00.423) Capital Area Workforce Development Board: Workforce Investment Act Youth Services/Central Office ($168,000)
15. Competitive: (00.431) NC DPI: National & Community Service Act of 1993: K-12 School-Based Learn & Serve America Grants/Ligon Middle School (2nd year continuation) ($10,000)
Fiscal Implications: Varies by grant.
2. Grant Proposal
Competitive: (#00.433) Philip Morris USA: Life Skills Training Grants/Central Office
Fiscal Implications: $142,500 will be requested for the first three years.

Information
1. Ready-to-Learn Centers
Ready to Learn Centers are a collaborative venture between WCPSS and Wake County
Human Services. The centers help children ages 0-5 obtain health and other services
that help them be well prepared to enter school, ready to learn. Centers were
constructed in schools throughout the county in new and existing schools that received.
renovations. Schools with Ready to Learn Centers are Washington, Carver, Lincoln Heights, Bugg, Poe, Jones Dairy, Briarcliff, and Northwoods Elementary Schools. Ready to Learn Centers are included in the expansion budget to Hunter and Combs Elementary SchoolsFiscal implications: No cost to schools other than building and maintenance.
2. Technology Connections
This presentation provides an update of the Wake County Public School System's
instructional technology program, Technology Connections. Topics to be addressed
include the current level of implementation (teacher training, hardware/software,
infrastructure, and technical support) and future plans and questions related to school level implementation.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

SUMMARY AND ANNOUNCEMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.