Board Agenda for the Week of 5/7/2002

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

BOARD ADVISORY COUNCIL CHAIRS' REPORTS

District 1
District 3
District 6
District 7

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

February 19, 2002 - Program Committee
March 12, 2002 - Community Relations
April 2, 2002 - Facilities Committee
April 9, 2002 - Finance Committee
April 9,2002 - Community Relations Committee
April 9, 2002 - Human Resources Committee

FACILITIES

1. Bids: Apex Elementary Addition and Renovations
Bids for Apex Elementary addition and renovations were received on April 18, 2002. Staff and Ramsay GMK recommend award of the single prime construction contract to Shelco, Inc. in the amount of $6,649,450. The lowest combination of multi-prime bids was $6,716,302. Fiscal Implications - Funding is available from the total project budget of $11,283,615, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

2. Bids: Broughton High Renovation
Bids were received on April 11, 2002, for the Broughton High renovation. Staff and Cherry Huffman Architects, PA. recommend award of a single-prime contract to J. M. Thompson Company in an amount of $ 9,001,410. The lowest multi-prime bid was $8,958,137. Fiscal Implications - Funding is available from the total project budget of $15,197,735, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

3. Bids: Cary Elementary Addition and Renovations
Bids for Cary Elementary addition and renovations were received on April 16, 2002. Staff and DTW Architects & Planners, LTD. recommend awarding a single-prime contract to Beers Skanska in the amount of $6,121,900. The low multi-prime bid was $6,150,626. Fiscal Implications - Funding is available from the total project budget of $8,817,602 as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested to award this contract.

4. Bids: Mechanical Renovations - Combs Elementary
Pre-approval is requested for bids, which are scheduled to be received on May 1, 2002, if the bids are within the CCAP of $300,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implication - Funding is available from the total project budget of $2,935,975, which is from PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

5. Bids: Asbestos Abatement - Joyner Elementary
Bids were received on March 21, 2002 for the Asbestos Abatement project at Joyner Elementary. Staff and Childress Environmental Consultant, Inc., recommend award of the contract to Dari, Inc., in the amount of $248,370. Fiscal Implications - Funding is available from the total project budget of $8,792,608, of which $8,629,863 is from the PLAN 2000 School Building Program, and $162,745 is from the 1996 State Bond Program. Recommendation for Action - Board approval is requested.

6. Bids: HVAC Condensing Units Replacement - Lynn Road Elementary
Informal bids for the Lynn Road Elementary HVAC condensing unit replacement were received on April 2, 2002. Staff and Telesis, LDS, recommend award of the single-prime contract to Comfort Systems USA/Climate Control, Inc., in the amount of $135,000. Fiscal Implications - Funding is available from the total project budget of $450,000, as provided in the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

7. Bids: Millbrook Elementary Addition and Renovations
Pre-approval is requested for bids for the addition and renovations for Millbrook Elementary, which are scheduled to be received on April 30, 2002 if the bids are within the CCAP of $6,400,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications -
Funding is available from the total project budget of $8,128,021, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

8. Bids: Stough Elementary Addition and Renovations
Pre-approval is requested for bids, which are scheduled to be received on April 18, 2002, if the bids are within the CCAP of $1,029,277. Staff will provide recommendation for award and bid tabulation at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications - Funding is available from the total project budget of $1,728,405, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

9. Bids: Underwood Elementary Addition and Renovations
Pre-approval is requested for bids for the addition and renovation for Underwood Elementary, which are scheduled to be received on April 25, 2002 if the bids are within the CCAP of $6,465,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications - Funding is available from the total project budget of $9,576,543, of which $8,500,000 is from the PLAN 2000 School Building Program, $541,171 is from the Phase IIIB Building Program, and $535,372 is from the State Bond Program. Recommendation for Action - Board approval is requested.

10. Bids: Project 10K - Networking and Infrastructure Additions and Renovations
Over 90 percent of all classroom areas in Wake County are outfitted with fiber optic cabling from previous technology projects and/or original building construction. This project will begin to provide fiber optic cabling to limited areas that currently have only minimal copper cabling service. This project will also replace on-floor classroom copper data cabling with wall-mount cabling raceways and improve labeling of existing cabling. Where necessary, existing electrical systems will be upgraded to provide power for new and existing computers and printers. Bids were received on April 23, 2002 for networking and infrastructure additions and renovations at Leesville Road Middle and Leesville Road High. A&M Electrical Contractors was the apparent low bidder. Bid tabulation is attached. Board approval is requested to award contract in the amount of $215,000. Fiscal Implications - Funds were budgeted for and are available through the infrastructure portion of PLAN 2000 funds. Recommendation for Action - Approval of contract is requested.

11. Three Party Right Of Way Encroachment Agreement and Street and Driveway Access Permit Application - Apex Elementary
Renovation of the Apex Elementary facility requires the installation of water and sewer lines, the relocation of five hydrants and curb, gutter, storm drainage and paving improvements at State Roads 1153 and 1157. In addition, driveway improvements including the installation of driveway pipe at State Roads 1153 and 1157 are required. An encroachment agreement with the North Carolina Department of Transportation and the Town of Apex is required as well as a street and driveway permit with the North Carolina Department of Transportation. Fiscal Implications - Costs associated with required improvements included in construction budget for Apex Elementary. Recommendation for Action - Staff requests Board approval of a Three Party Encroachment Agreement and a Driveway Access Permit to complete renovations at Apex Elementary.

12. Three Party Right Of Way Encroachment Agreement and Street and Driveway Access Permit Application - Cary Elementary
Renovation of the Cary Elementary campus includes the installation of approximately 90-feet of waterline and 55-feet of sewer line. In addition, a new driveway off Kildare Farm Road will be constructed for a bus loop. To complete improvements, a Three Party Encroachment Agreement with the Town of Cary, the North Carolina Department of Transportation and the Board of Education is needed, as well as a Street and Driveway Permit with the North Carolina Department of Transportation. Fiscal Implications - Cost of improvements included in construction budget for Cary Elementary. Recommendation for Action - Staff requests Board approval of a Three Party Right of Way Encroachment Agreement and a Driveway Access Permit for Cary Elementary

13. Three Party Right Of Way Encroachment Agreement - Cedar Fork Elementary
Construction of the new Cedar Fork Elementary requires an encroachment agreement with the North Carolina Department of Transportation, the Town of Morrisville and The Board of Education to install 47-feet of 8-inch ductile iron pipe with steel encasement for a new water line. Fiscal Implications - Costs associated with construction of the water line is included in the construction budget for Cedar Fork Elementary. Recommendation for Action - Staff requests Board approval of a Three Party Right of Way Encroachment Agreement to construct a new water line at Cedar Fork Elementary.

14. Right Of Way Encroachment Agreement - Cedar Fork Elementary
The construction of the new Cedar Fork Elementary in Morrisville includes road improvements along Church Street (SR 1637). Improvements include approximately 820-feet of lane widening, curb, gutter, storm drainage and pavement. A Right of Way Encroachment Agreement with the North Carolina Department of Transportation is required to complete road improvements. Fiscal Implications - Road improvement costs included in construction budget for Cedar Fork Elementary. Recommendation for Action - Staff requests Board approval of an Encroachment Agreement with the North Carolina Department of Transportation for road improvements at Cedar Fork Elementary.

15. Right Of Way Encroachment Agreement-Stough Elementary
Widening of Edwards Mill Road and improvements on the Stough Elementary campus required the closing of a driveway access point off Edwards Mill Road. A Right of Way Encroachment Agreement with the North Carolina Department of Transportation is required to install 92-feet of curb and gutter as a result of demolishing and closing the driveway access on Edwards Mills Road. Fiscal Implications
Costs included in Stough Elementary construction budget. Recommendation for Action - Staff requests Board approval of a Right of Way Encroachment Agreement for Stough Elementary.

16. Dedication of Right Of Way - Green Hope High
To receive approval to locate 10 mobile units at Green Hope High, the Town of Cary requires the dedication of Right of Way 2-feet wide by approximately 1600-feet in length at Green Hope High for a future bike lane to be constructed by the Town of Cary. Fiscal Implication -one Recommendation for Action - Staff requests Board approval to dedicate Right of Way 2-feet wide by approximately 1600-feet in length to the Town of Cary for future bike lane construction. Dedication of Right of Way will be by recorded plat.

17. Option and Easement for Bellsouth Telecommunications - Morrisville Elementary
Bellsouth Telecommunications, Inc., requests an option for 180 days to acquire an easement area approximately 30-feet by 30-feet for a Telecommunications Cabinet on State Road 1613 at Morrisville Elementary. If the option is exercised, an easement area to be defined by formal survey will be granted to Bellsouth covering approximately 900-square feet. Fiscal Implications - Board receives $4,000.00 for granting the option to acquire the easement area. Recommendation for Action - Staff requests Board approval of an option and of an easement if the option is exercised to Bellsouth Telecommunications covering approximately 900-square feet at Morrisville Elementary.

18. Resolution: Designer Selection - E06 (Louis Stephens Drive) Elementary
Resolution is presented to waive the traditional designer selection process and to select Small Kane Architects, PA, for the design of Elementary E06 (Louis Stephens Drive). This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Cedar Fork (E04) Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Small Kane Architects, PA. Fiscal Implications - None at this time. Recommendation for Action - Board approval of the designer selection waiver resolution is requested.

19. Resolution: E07 Designer Selection - Sears Farm Road
Resolution is presented to waive the traditional designer selection process and to select Pearce, Brinkley, Cease & Lee, PA, for the design Elementary E07 (Northwest Cary Area). This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Heritage Elementary (E02) prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Pearce, Brinkley, Cease & Lee, PA. Fiscal Implications - None at this time. Recommendation for Action - Board approval of the designer selection waiver resolution is requested.

20. Design Consultant Agreement: Turner Creek Elementary (E05)
The approved PLAN 2000 School Building Program includes a new elementary (E05) Turner Creek Road. Negotiations have been completed with Pearce, Brinkley, Cease and Lee, PA, for the reuse of the prototype used at Heritage Elementary (E02). This is the first reuse of this prototype. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $10,662,555, as provided in the PLAN 2000 Building Program. The total project budget includes proposed compensation for the design consultant of $488,693. Recommendation for Action - Board approval is requested.

FINANCE

1. Gifts To The System
Sixteen gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $7,578.08. Fiscal Implications: Not applicable.

2. Corrected Bus Driver Salary Schedule
The General Assembly provided a $625 salary increase for non-certified employees. The calculation for the hourly increase for bus drivers reflected in the salary schedule approved by the Board was incorrectly based on an eight-hour workday. The correct calculation is based on a six-hour workday in the case of bus drivers. The increase in the hourly rates for bus drivers would be an additional $0.12, paid retroactively to July. Fiscal Implications: Funds to provide the increase were originally provided by State transportation funds.

3. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of A.V. Baucom Elementary. Fiscal Implications: These authorization forms are required for bank records.

4. Budget Amendments And Transfers, 2001-2002
To report changes in the budget resolution resulting from transactions processed during
January - March, 2002. Fiscal Implications:
Adjust State Public School Fund+ $1,551,968
Adjust Local Current Expense Fund+ $497,312
Adjust Federal Programs Fund+ $1,273,709
Adjust Capital Outlay Fund+$129,171
Adjust Multiple Enterprise Fund+ $339,820
Net Changes + $ 3,791,980

PROGRAM

1. Grant Proposals
Competitive (#639): NC Department of Public Instruction / SLIVER / Central Office, Special Education. Competitive (#640): NC Department of Public Instruction/ Transitioning Through Technology / Central Office, Curriculum and Instruction. Competitive (#641): NC Department of Public Instruction / Title V / Central Office, Evaluation and Research. Competitive (#642): NC Department of Public Instruction / Title VI Part B / Central Office, Special Education. Competitive (#643): US Department of Education / Office of Elementary and Secondary Education / Teaching American History / Central Office, Curriculum and Instruction. Competitive (#644): NC Department of Education / Preschool Grant 2002-03 / Central Office, Special Education. Fiscal implications vary by grant. Staff recommends that the board approve the applications.

2. National Computer Systems, Inc. (NovaNET)
NCS will provide: (1) 299 currently existing ports (connections) for the NovaNET educational software for all area high schools, (2) 85 additional ports (connections) for the NovaNET educational software for all area high schools, and (3) all training and staff development packages, including technical and educational support and consultation. Total cost of the contract shall not exceed $331,700, $53,015 of which shall be paid from Safe Schools/Healthy Students Grant funds and $278,685 of which shall be paid from the At-Risk local funds budget. This is the fourth and concluding year for SS/HS funding of this project. Staff recommends that this contract be approved.

3. Southeast Raleigh High School Field Trip to Toronto, Canada
The Southeast Raleigh High School band and chorus groups are proposing a trip to Toronto, Canada, via Niagara Falls, New York. Projected trip dates are June 4 - 10, 2002. It is anticipated that approximately 160 students and 30 adults will choose to participate. Students are provided performance opportunities related to their present musical skills, as well as cultural exposure. The anticipated student cost will be approximately $550.00 per person. Funding will be secured through various fund raising activities sponsored by the Southeast Raleigh High School Band and Choral Booster Clubs. Funding will be achieved through private contributions. Board approval is requested.

HUMAN RESOURCE

1.Recommendations for Employment

2.Recommendations for Administrative Appointments

3.Recommendation for Administrative Transfer

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. Computer Labs in Schools (5 minutes)
On November 7, 2001 the board approved new elementary capacity models, reflecting a "computer/resource classroom" set up and an additional supplemental teaching space. Staff will present this impact on the new prototype schools and existing school improvements. Fiscal Implications - Funds are available in each project's budget except Ballentine Elementary and Holly Ridge Elementary. The funding for Ballentine Elementary and Holly Ridge Elementary will come from PLAN 2000 School Building Program savings. Recommendation for Action - Board approval is requested.

FINANCE

1. Approval Of Board Of Education's Budget Request, 2002-2003 (30 minutes)
To approve the Board of Education's Budget Request for 2002-2003. Fiscal Implications: This document establishes the Board of Education's Budget Request for fiscal year 2002-2003.

PROGRAM

1. Teacher Appreciation Week Resolution (3 minutes)
The week of May 6 through May 10 is Teacher Appreciation Week. A resolution is attached to recognize all the Wake County's educators for the remarkable job they do. A copy of the approved resolution will be shared with all principals via e-mail on Wednesday, May 8, Teacher Appreciation Day. Fiscal Implications-None. Recommendation for Action- We request the board's approval of the resolution thanking and honoring all of our educators during Teacher Appreciation Week.

2. Bell Schedule Recommendation (10 minutes)
The proposed bell schedule modifications open and close schools at time the Transportation Department can more effectively and efficiently provide bus service to students. Advantages of the bell schedule modifications include long-term savings in operating costs, better utilization of equipment, and the ability to provide better service. It is important to note that new school openings and school relocations will dictate a need to change some opening and closing times. Additional local dollars will be required to support 67 buses not currently in the fleet if the current bell schedule is maintained. Staff recommends board approval of the bell schedule recommendation which establishes times for three (3) new schools (Middle Creek High, Moore Square Museum Middle, and Ballentine Elementary) and modifies bell schedules at seven (7) existing schools (Apex Elementary, Baucom Elementary, Fuquay Elementary, Fuquay Middle, Lincoln Heights Elementary, Middle Creek Elementary, and North Ridge Elementary).

POLICY

POLICY 2304 - FACULTY/EMPLOYEE DRESS (10 minutes)
New; Second Reading
This policy has been created to maintain and enhance an atmosphere conducive to teaching and learning for the students in the Wake County Public School System.

POLICY 6426 - WIRELESS COMMUNICATION DEVICES AND LASER POINTERS

Revised; First Reading (10 minutes)
This policy has been revised to permit the use of any approved wireless communication device on school property after the conclusion of the instructional day and to provide clarity of the policy content.

INFORMATION

FINANCE

1. Third Quarter Budget Update (15 minutes)
As part of the budgeting process, on-going analyses of budgets occur. The Analysis of Potential Changes in Budget summary details savings, projected costs, and a potential net cost to be covered during the year. The status of the actual-to-projected expenditures at mid-year will be presented. Fiscal Implications: Action may be requested at a later time related to potential net costs.
PUBLIC HEARING CONTINUATION (if needed)

CLOSED SESSION

To consult with an attorney employed or retained by the board in order to preserve the attorney-client privilege between the attorney and the board. G.S.143-318.11(a)(3).

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.