Board Agenda for the Week of 5/6/2003

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments

Superintendent's Report
Recognition of NCSU Sigma Xi Wake County Outstanding Teacher Awards

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

March 18, 2003 - Open Meeting
April 1, 2003 - Open Meeting
March 13, 2003 - Facilities Committee Meeting

FACILITIES

1. Resolution: Designer Selection-Cary Park Elementary
Resolution is presented to waive the traditional designer selection process and to select Cherry Huffman Architects, PA for the design of Cary Park Elementary. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of a scaled down version of the Wakefield Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Cherry Huffman Architects, PA. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

2. Resolution: Designer Selection-Daniels Middle
Resolution is presented to waive the traditional designer selection process and to select Cline Design Associates, PA for the design of Daniels Middle Phase II. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is Phase II could not be done in PLAN 2000 and needs to be included in PLAN 2004. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Cline Design Associates, PA. Fiscal Implication: None at this time. Recommendation for Action: Board approval is requested.

3. Design Consultant Agreement: Daniels Middle Renovations
The proposed PLAN 2004 School Building Program includes renovations at Daniels Middle. Negotiations have been completed with Cline Design Associates, PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $16,468,433, of which, $822,678 is currently available from the PLAN 2000 School Building Program and $15,645,755 will be required from the PLAN 2004 School Building Program. The total proposed compensation for the design consultant is $959,745. A contract will be issued for the design phase only in the amount of $623,834. Recommendation for Action: Board approval is requested

4. Resolution: Designer Selection-Ligon Middle
Resolution is presented to waive the traditional designer selection process and to select Pearce Brinkley Cease + Lee P.A. for the design of Phase II at Ligon Middle. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is Phase II could not be done in PLAN 2000 and needs to be included in PLAN 2004. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Pearce Brinkley Cease + Lee P.A. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

5. Design Consultant Agreement: Ligon Middle Renovations
The proposed PLAN 2004 School Building Program includes renovations at Ligon Middle. Negotiations have been completed with Pearce Brinkley Cease + Lee PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $9,352,550, of which $530,769 is currently available from the PLAN 2000 Building Program and $8,821,781 will be required from the PLAN 2004 School Building Program. The total current budget includes proposed compensation for the design consultant of $518,000. A contract will be issued for the design phase only in the amount of $336,700. Recommendation for Action: Board approval is requested.

6. Resolution: Designer Selection-North Garner Middle
Resolution is presented to waive the traditional designer selection process and to select Skinner, Lamm & Highsmith, P.A. for the design of Phase II at North Garner Middle. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is Phase II could not be done in PLAN 2000 and needs to be included in PLAN 2004. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Skinner, Lamm & Highsmith, P.A. Fiscal Implications: None at this time. Recommendation for Action: board approval is requested.

7. Resolution: Designer Selection-Broughton High Gym
Resolution is presented to waive the traditional designer selection process and to select Cherry Huffman Architects, P.A. for the design of Holiday Gymnasium renovations. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is Phase II could not be done in PLAN 2000 and needs to be included in PLAN 2004. This will shorten design time, reduce cost and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Cherry Huffman Architects, P.A. Fiscal Implications: None at this time. Recommendation for Action. Board approval is requested.

8. Bids: Millbrook High Site Improvements
Bids for the site improvements at Millbrook High were received on April 15, 2003. Staff and Mark Robinson & Associates, P.A. recommend award of the single-prime contract to Triangle Grading & Paving, Inc. in the amount of $582,745. Fiscal Implications: Funding is available from the total budget of $1,000,000, as provided in the Deferred Maintenance component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

9. Bids: East Cary Middle Renovations and Additions
Bids for the renovations and additions at East Cary Middle were received on April 10, 2003. Staff and The Roberts Group recommend award of the single-prime contract to Skanska USA in the amount of $10,022,300. The total of the low multi-prime bids was $10,228,097. Fiscal Implications: Funding is available from the total project budget of $14,252,446, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

10. Bids: 2003 Relocation of Mobile Units-Package "D"
Bids for the 2003 relocation of Mobile Units-Package "D" were received on April 8, 2003. Staff and Brown & Jones Architects, Inc. recommend award of the single-prime contract to C. Blake Lewis in the amount of $322,431. Fiscal Implications: Funding is available from the total project budget of $650,000 of which $350,000 is from Phase IIIB School Building Program and $300,000 is from the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

11. Bids: 2003 Relocation of Mobile Units-Package "E"
Bids for the 2003 relocation of Mobile Units-Package "E" were received on April 10, 2003. Staff and H S. Annis Architects, AIA recommend award of the single-prime contract to C. Blake Lewis in the amount of $311,251. Fiscal Implications: Funding is available from the total project budget of $625,000 as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

12. Bids: North Garner Middle Renovations and Additions
Bids for the renovations and additions at North Garner Middle were received on April 3, 2003. Staff and Skinner, Lamm & Highsmith, PA recommend award of the single-prime contract to Resolute Building, Co. in the amount of $10,037,301. The total of the low multi-prime was $10,001,822. Board approval is requested contingent upon the reallocation of additional funds by the County Commissioners. Fiscal Implications: The current total project budget is $10,817,372 as provided in the PLAN 2000 School Building Program. Staff recommends increasing the current total project budget by $1,728,356 with $148,366 coming from PLAN 2000 Code Compliance and $1,579,990 coming from PLAN 2000 Building Program Savings. With these additional funds, the revised total project budget will be $12,545,728. Recommendation for Action: Board approval is requested.

13. Bids: Garner High Stairs and Kitchen Renovations
Bids for the stairs and kitchen renovations at Garner High were received on April 8, 2003. Staff and Alpha Collier recommend award of the single-prime contract to Jacobsen Construction Inc. in the amount of $249,665. The total of the low multi-prime bids was $259,448. Fiscal Implications: Funding is available from the total project budget of $480,000, of which $100,000 is from the modernization component of the PLAN 2000 School Building Program and $380,000 is from the Deferred Maintenance Component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

14. Bids: Asbestos Abatement-Phillips High
Bids for the asbestos abatement project at Phillips High were received on April 4, 2003. Staff and Titan Atlantic Group recommend award of the single-prime contract to Contaminant Control Incorporated in the amount of $103,500. Fiscal Implications: Funding is available from the total project budget of $6,531,305, of which $6,384,305 is from the PLAN 2000 School Building Program and $146,856 is from the 1996 State Bond Building Program. Recommendation for Action: Board approval is requested.

15. Utility Easement-Heritage Middle and Elementary
Wake Electric Membership Corporation requests a 15-foot wide utility easement to install a three-phase loop from Heritage Elementary and Middle to Rogers Road and Franklin Street Intersection. The underground line will allow Wake Electric to restore power more quickly in the event of a cable failure. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant Wake Electric Membership Corporation a 15-foot wide utility easement to serve Heritage Elementary and Middle.

16. Surplus Property- A Portion of the Salem Elementary and Middle School Tract
In 1999, the Board of Education acquired approximately 65 acres for the new Salem Elementary and Middle schools. The master plan for the site included a community park to be developed by Wake County and the Town of Apex. The park project includes a lake of approximately 5 to 6 acres in addition to walking trails, parking areas, drainage and wetland areas. Wake County has contributed $258,000 towards park development and $200,000 towards land acquisition. To reduce potential liability to the Board and School system as result of the lake being available to the public, Wake County has agreed to accept ownership of 12.33 acres, which includes those areas associated with the lake. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to transfer ownership of 12.33 acres of Board property at Salem Elementary an Middle to Wake County.

17. Resolution Authorizing the Disposition of Board of Education Property - A portion
of Salem Elementary and Middle
The Wake County Board of Commissioners has agreed to accept ownership by Wake County of 12.33 acres of Board of Education property at Salem Elementary and Middle. The property contains a lake and park improvements to be completed by Wake County and the Town of Apex. Fiscal Implications: Wake County Public Schools is relieved of the responsibility for maintenance costs associated with the lake and from potential liability from adjoining property owners downstream from the lake. Recommendation for Action: Staff request Board approval of a resolution declaring 12.33 acres at Salem Elementary and Middle as surplus property and the transfer of 12.33 acres to Wake County.

18. Approve Tender Agreement with Surety: Farmington Woods Elementary
Staff requests approval of the Tender Agreement between the Board and Travelers Casualty and Surety Company of America for the completion of the Farmington Woods Elementary project. Pursuant to the agreement, the surety is covering the additional costs to complete the project and reimbursing the Board for the large majority of all other expenses incurred due to the default, including additional architectural and attorney fees. Staff is attaching the latest version of the Tender Agreement for your review. The final document should be finalized prior to the Board meeting. Fiscal Implications: The performance bond requires the surety to assume all costs to complete the electrical work, including any costs in excess of the original contractor's contract balance. Funding is available from the total project budget of $7,838,185.91 of which $7,489,686 is from the PLAN 2000 School Building Program and $176,328 is from the Board approved 1996 State Bond Program and $172,171.91 is from the surety. Recommendation for Action: Board approval is requested.

FINANCE

1. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Oak Grove Elementary. Fiscal Implications: These authorization forms are required for bank records.

2. Report of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000 for March 2003. Fiscal Implications: Not applicable.

3. Gifts to the System
Ten gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $2,277. Fiscal Implications: Not applicable.

PROGRAM

1. Amendment #II To Contract #2002-0030 Between Wake County SmartStart, Inc. and Wake County Public School System
This amendment increases funding to Project Enlightenment to Contract #2002-0030 approved at the September 13, 2002 Board meeting. This is an amendment that adds revenue in the amount of $27,433.00, to bring the total funding to $203,951.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive the additional funding from Wake County SmartStart, Inc.

2. Amendment #II To Contract #2002-0032 Between Wake County SmartStart, Inc. and Wake County Public School System
This amendment increases funding to Project Enlightenment to Contract #2002-0032 approved at the September 13, 2003 Board meeting. This is an amendment that adds revenue in the amount of $971.00, to bring the total funding to $216,491.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive the additional funding from Wake County SmartStart, Inc.

3. Amendment #II To Contract #2002-0033 Between Wake County SmartStart, Inc. and Wake County Public School System
This amendment increases funding to Project Enlightenment to Contract #2002-0033 approved at the September 13, 2002 Board meeting. This is an amendment that adds revenue in the amount of $8,882.00, to bring the total funding to $261,270.00. No Wake County Public School funds are required. Staff recommends that the Board approve the contract to receive additional funding from Wake County SmartStart, Inc.

POLICY

1. Revision: Policy 6201 - School Admissions
Revised; Second Reading
Change in definition to clearly define long-term suspension.

2. Revision: Policy 6400 - Code of Student Conduct
Revised; Second Reading
Policy formatted to allow for better understanding.

3.Revision: Policy 6420 - Disruption of School
Revised; Second Reading
Policy 6420.3: Additional wording to include emergency escape system.

4.Revision: Policy 6425 - Fighting/Physical Aggression or Assault
Revised; Second Reading
Policy formatted for better understanding/clarity of disciplinary actions. Updating policy to reflect current system process/trends.

5.Revision: Policy 6427- Weapons and Dangerous Instruments
Revised; Second Reading
Additional wording added to allow for better understanding/clarity

6.Revision: Policy 6429 - Narcotics, Alcoholic Beverages, Controlled Substances, Chemicals, and Drug Paraphernalia
Revised; Second Reading
Policy 6429.2: Reduction of short-term out-of-school suspension period mandated prior to enrolling in ACE program.

7.Revision: Policy 6530- Due Process
Revised; Second Reading

6530.2 - Reformatting of policy for better understanding.

6530.3 - Additional wording and reformatting for clarification.

6530.5 - Updating policy to reflect current system process.

HUMAN RESOURCES

1.Recommendations for Employment

2.Recommendations for Administrative Appointments

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. Schematic Design: Wendell Elementary Gymnasium Renovations
Staff will present the schematic design documents prepared by MBAJ Architecture for the construction of Wendell Elementary gymnasium renovations. Fiscal Implications: Funding is available from the total project budget of $1,565,891 as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. Approval of Board of Education's Budget Request, 2003-2004
To approve the Board of Education's Budget Request for 2003-2004. Fiscal Implications: This document establishes the Board of Education's Budget Request for fiscal year 2003-2004.

POLICY

1. Revision of Policy 2308,3008,4008-Tobacco-Free Environment
Revised; First Reading (waiver of Second Reading requested)
�Prohibits use or display of any tobacco product by students, employees, and visitors in any school system building or leased or owned vehicle or on any school system premises, not just in facilities serving children.
�Prohibits the possession of tobacco products by students.
�Defines "tobacco product" to include cigarettes, cigars, pipes, chewing tobacco, snuff, and any other items containing or reasonably resembling tobacco or tobacco products and 'tobacco use" to include smoking, chewing, dipping, or any other use of tobacco products.

2. Revision of Policy 6410-Inappropriate Student Behavior
Revised; First Reading (waiver of Second Reading requested)
�Revises wording of the Inappropriate Student Behavior policy to reflect the wording of the Tobacco- Free Environment policy.
�Adds definition of "tobacco product" to include cigarettes, cigars, pipes, chewing tobacco, snuff, and any other items containing or reasonably resembling tobacco or tobacco products and "tobacco use" to include smoking, chewing, dipping, or any other use of tobacco products.

INFORMATION

PROGRAM

1. Assignment of New Subdivisions to Schools
The staff of the Office of Growth Management will present recommendations for the following subdivisions: Bedford at Falls River, (phase 12 and 13, phase 16 and 17, phase 18, phase 22, phase 26, phase 27, and phase 29) and Chastain (phase 9). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for information.

CLOSED SESSION

To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402 and to consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEAMS (cont'd.)

HUMAN RESOURCES

Recommendation for Administrative Appointment

SPOTLIGHT ON STUDENTS

Fifteen students will be recognized as Spotlight on Students award winners.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.