WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 5/4/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

FACILITIES

1. WATER AND SEWER EASEMENT-HOLLY RIDGE ELEMENTARY AND MIDDLE SCHOOLS

Completion of the new Holly Ridge Elementary and Middle schools requires the dedication to the Town of Holly Springs of 20-foot wide water and sewer easements circulating throughout both campuses. The easements will be conveyed by recorded plats. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to convey 20-foot wide water and sewer easements to the Town of Holly Springs at Holly Ridge Elementary and Middle schools.

2. OPTION FOR UTILITY EASEMENT-WEST LAKE MIDDLE

BellSouth Telecommunications, Inc. requests an option for 180 days to acquire a utility easement 30 feet by 30 feet to provide telecommunications equipment and emergency power equipment which will provide uninterrupted service during power outages. The easement and equipment will provide service to West Lake Middle and Elementary as well as residential development in the area. Fiscal Implications: Board of Education receives $5,000.00 for the option and easement of 900 square feet. Recommendation for Action: Staff requests Board approval of an option to BellSouth Telecommunications for 180 days and an easement for 900 square feet if the option is exercised.

3. DESIGNER SELECTION: PROFESSIONAL SERVICES PACKAGE 2004A

In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee will present recommendations for the board to select Davis Kane Architects, P.A. for a building and campus improvement project at Wake Forest Rolesville High School. Fiscal Implications: Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action: Board approval is requested.

4. DESIGN CONSULTANT AGREEMENT: E10 ELEMENTARY (BARWELL ROAD AREA)

The approved PLAN 2004 School Building Program includes a new Elementary School in southeast Raleigh. Negotiations have been completed with Small Kane Architects, PA for the reuse of the prototype used at Forestville Road Elementary. This is the 3rd reuse of this prototype. The form of agreement is the standard form approved by the board attorney. Fiscal Implications:
Funding is available from the total project budget of $14,516,821, of which $697,249 is from the PLAN 2000 start-up funds and $13,819,572 is from the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $416,548. Recommendation for Action: Board approval is requested.

5. PROPERTY DAMAGE RELEASE FORM: NORTH RIDGE ELEMENTARY

The carpet installed in the new addition at North Ridge Elementary in 2001 was not installed per the specifications and needs to be replaced. The general contractor, Hargis Construction Company, has declared bankruptcy and referred the matter to its subcontractor, Capital City Interiors. The bonding company for Capital City Interiors has agreed to reimburse Wake County Public School System $12,721.95 for the replacement of the carpet. The enclosed Property Damage Release form from Nationwide Mutual Insurance Company must be approved and executed by the Wake County Board of Education as a condition of reimbursement. This settlement has been reviewed by the Board Attorney. The carpet is scheduled to be replaced this summer. Fiscal Implications: The cost to replace the carpet is $15,757.81 by Mannington Commercial. The balance, $3,035.86 will be funded from Phase IIIB Deferred Maintenance. Recommendation for Action: Board approval and signature of the Property Damage Release Form is requested.

6. BIDS: BROUGHTON HIGH GYMS ASBESTOS AND LEAD PAINT ABATEMENT

Bids for the Broughton High Gyms Abatement Project were received on April 14, 2004. Staff and Childress Environmental Consultant, Inc. recommend award of the single prime contract to D.L. Restoration, Inc. in the amount of $145,980. Fiscal Implications: Funding is available from the total project budget of $6,120,466, of which $1,000,000 is from the PLAN 2000 School Building Program, and $5,120,466 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

7. BIDS: DANIELS MIDDLE BUS LOOP AND PARKING LOT RENOVATION

Bids for the bus loop and parking lot renovation at Daniels Middle School were received on April 15, 2004. Staff and Cline Design Associates recommend award of the single prime contract to R & G Construction Company in the amount of $1,133,728.16. Fiscal Implications: Funding is available from the total project budget of $5,603,211, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

8. BIDS: DOUGLAS ELEMENTARY MODULAR CLASSROOM UNITS

Bids for the Modular Classroom Units at Douglas Elementary were received on April 6, 2004. Staff and Gurel Architecture, Inc. recommend award of the single prime contract to Beau Chene Company, LLC in the amount of $296,834. Fiscal Implications: Funding is available from the total project budget of $8,657,268, of which $760,753 is from PLAN 2000 School Building Program and $7,896,515 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

9. BIDS: LACY ELEMENTARY SYSTEM-WIDE IMPROVEMENTS

Bids for the system-wide improvements at Lacy Elementary were received on April 15, 2004. Staff and Gurel Architecture recommend award of the single prime contract to Scotia Construction, Inc. in the amount of $328,500. Fiscal Implications: Funding is available from the total project budget of $480,000, of which $400,000 is from the PLAN 2000 Deferred Maintenance component and $80,000 is from the PLAN 2000 Priority Needs component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

10. BIDS: NORTHWOODS ELEMENTARY ASBESTOS ABATEMENT PROJECT

Bids for the Northwoods Elementary Asbestos Abatement Project were received on April 6, 2004. Staff and Childress Environmental Consultant, Inc. recommend award of the single prime contract to Associated Industrial Services. Inc. in the amount of $124,300. Fiscal Implications:
Funding is available from the total project budget of $5,772,742, of which $4,178,070 is from the PLAN 2000 School Building Program and $1,594,672 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

11. BIDS: OLIVE CHAPEL ELEMENTARY SITE IMPROVEMENTS

Bids for the site improvements at Olive Chapel Elementary were received on April 8, 2004. Staff and CLH Design, PA recommend award of the single-prime contract to Capital Paving and Grading, Inc. in the amount of $279,143.46. Fiscal Implications: Funding is available from the total project budget of $385,000, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

12. BIDS: WCPSS TECHNOLOGY CENTER ELECTRIAL RENOVATIONS

Bids for the electrical infrastructure renovations for WCPSS Technology Center at 3600 Wake Forest Road were received on April 8, 2004. Staff and Atlantec Engineers, PA recommend award of the single-prime contract to A & M Electrical Contractors, Inc. in the amount of $113,000. Fiscal Implications: Funding is available from the total project budget of $138,000, as provided in the technology component of PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

13. BIDS: WEST MILLBROOK MIDDLE CHILLER, FIRE ALARM, AND TRACK

Bids for the system wide improvements at West Millbrook Middle were received on April 13, 2004. Staff and Dewberry & Davis, Inc. recommend award of the single prime contract to Waddell Industrial Services, Inc. in the amount of $416,400. Fiscal Implications: Funding is available from the total project budget of $615,000, of which $515,000 is from the PLAN 2000 Deferred Maintenance component and $100,000 is from the PLAN 2000 Modernization component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

14. BIDS: ZEBULON MIDDLE KITCHEN AND WINDOW IMPROVEMENTS

Bids for the system-wide improvements at Zebulon Middle were received on April 15, 2004. Staff and Ramsey GMK recommend award of the single prime contract to Climate Control, Inc., in the amount of $240,267. Fiscal Implications: Funding is available from the total project budget of $375,000, of which $275,000 is from the PLAN 2000 Deferred Maintenance component and $100,000 is from the PLAN 2000 Modernization component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for March 2004. Summaries from Auxiliary Services December 2003 and January 2004 are included. Fiscal Implications: Not applicable.

2. BUDGET AMENDMENTS AND TRANSFERS, 2003-2004

To report changes in the budget resolution resulting from transactions processed during
January - March 2004. Fiscal Implications:
Adjust State Public School Fund+ $2,826,707
Adjust Local Current Expense Fund+ $4,364,990
Adjust Federal Programs Fund+ $3,620,245
Adjust Capital Outlay Fund+$36,111,564
Adjust Multiple Enterprise Fund- $44,475
Net Changes+$46,879,031

3. GIFTS TO THE SYSTEM

Forty gifts have been donated to the Wake County Public School System.
The approximate value of the gifts is $42,551.09. Fiscal Implications: Not applicable.

HUMAN RESOURCES

1. REQUEST FOR LEAVE

2. RECOMMENDATIONS FOR EMPLOYMENT

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1. RESOLUTION OPPOSING THE GENERAL ASSEMBLY MANDATING SCHOOL TO BEGIN AFTER LABOR DAY

There is a debate growing over whether school should begin after Labor Day. A group called Save Our Summer (SOS) has started an on-line petition asking the Legislature to mandate that schools start after Labor Day. There are all kinds of additional consequences for school children if the summer is actually lengthened. Attached is an information sheet that outlines the impact of a shift in summer and then the additional consequences if summer is lengthened. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

FACILITIES

1. SCHEMATIC DESIGN: BRIER CREEK AREA ELEMENTARY (E160)

Staff will present the schematic design documents for Brier Creek Area Elementary prepared by Boney, PLLC for the construction of a new 625 student capacity elementary school, community center and park in cooperation with the City of Raleigh. Fiscal Implications: Funding is available from the total project budget of $14,977,080, of which $12,868,563 is from the PLAN 2004 School Building Program, $80,000 is from PLAN 2000 Start Up funds, and proposed funding of $2,028,517 from the City of Raleigh. Recommendation for Action: Board approval is requested.

FINANCE

1. APPROVAL OF BOARD OF EDUCATION'S BUDGET REQUEST, 2004-2005

To approve the Board of Education's Budget Request for 2004-2005. Fiscal Implications:
This document establishes the Board of Education's Budget Request for fiscal year 2004-2005.

PROGRAM

1. THE LOCAL INTERAGENCY COORDINATING COUNCIL (LICC) RESOLUTION

Resolution is presented to support the Wake County LICC as it represents the best interest of our local early intervention system and the children and families it serves in its request to the state for: a waiver for time, a waiver for infrastructure exceptions, and a waiver to truly provide for local choice and planning that is the cornerstone of the State Design Plan. There are no fiscal implications. Board approval is requested.

2. SCHOOL IMPROVEMENT WAIVERS

Fifteen high schools (see attached list) have requested a local waiver to allow Juniors to leave campus during lunch. These high schools cite crowded cafeterias and resulting safety concerns as their reason for requesting this waiver. Also attached is a roster of projected enrollment in high schools for 04-05, cafeteria capacity at each school, and the number of lunch periods scheduled this year. Those high schools that currently have this waiver have not noted any effect on student auto accidents during lunch. There are no fiscal implications. Staff recommends the Board approve this waiver request.

3. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivisions: Sunset Oaks (Phase 1A), Mill Ridge (Phase 1), Townes of Madision, and The Park at Langston (Phase 1). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for Board approval.

INFORMATION ITEMS

FINANCE

1. REPORT OF SETTLEMENT IN THE CASE OF DREMMA DONNA STILTNER

Approximately $168,000 was obtained by Ms. Stiltner through fraudulent activity. A settlement with Branch Banking and Trust Company has been reached, resulting in a payment to WCPSS in the amount of $78,000. As a result of court action, Ms. Stiltner has paid $70,000 to the school system, and is due to pay an additional $20,000 to the school system, as a condition of her probation. Based on the settlement with BB&T, and the court ordered restitution, WCPSS should recover the full amount. Fiscal Implications: $148,000 has been deposited and recognized as prior year funds, to offset the fraud.

2. THIRD QUARTER BUDGET UPDATE

To report potential changes in local expenditures for 2003-2004 as of March 31, 2004.
Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Quarry Pointe (Phases 1, 2, and 3), Kenwood Reserve (Phase 1), Dutchman Creek (Phase 1), and Southern Oaks (Section 1A). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for information.

CLOSED SESSION

To consider confidential personnel information protected under G.S.115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENTS

2. RECOMMENDATIONS FOR ADMINISTRATIVE TRANSFERS

SPOTLIGHT ON STUDENTS

PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.