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| Board of Education |
Board Agenda for the Week of 5/22/20005:00 p.m. OPEN SESSION CALL TO ORDER QUORUM DETERMINATION PLEDGE OF ALLEGIENCE INFORMATION Comments from the ChairmanSuperintendent's Report APPROVAL OF MEETING AGENDA APPROVAL OF MINUTES RECOGNITION NEED (National Energy Education Development)Youth AwardsThe WCPSS EnergySavers© Program will recognize the following schools as National and State NEED award recipients: WCPSS EnergySavers© - Finalist - District of the Year - National Level Davis Drive Middle - Junior Winner - NC State Level Martin Middle - Rookie of te Year - NC State Level Wake Forest Elementary - Honorable Mention - NC State Level North Ridge Elementary - Honorable Mention - NC State Level Knightdale Elementary - Finalist - Elementary School of the Year - National Level and Elementary School of the Year - NC State Level Students from these schools took on individual energy conservation projects that they documented and shared with NEED. As a result, they are being honored on the State and National levels at the NEED National Recognition Ceremonies to be held in June in Washington, D.C. PUBLIC HEARING FOR ITEMS ON THE AGENDA PERSONNEL (Due to a Personnel Committee meeting from 11-11:30 a.m., these action items may become consent.)Action 1. Recommendations for Administrative Appointments 2. Administrative Transfer FACILITIES (Due to a Facilities Committee meeting from 3:30-5 p.m., some or all of the action items may become consent items)Action 1. Sewer Easement - Apex High The Town of Apex requests a 20-foot wide sewer easement containing 60,997 square feet at Apex High. The new sewer line will allow the school system to disconnect and shut down a pump at the high school. The Town of Apex will pay all expense associated with disconnecting the pump. Staff requests board approval to grant the easement. Fiscal Implications - Board of Education receives cash payment of $25,000 and savings from not maintaining a pump. 2. Sewer Easement - Old Carver Elementary The Town of Wendell requests a 20-foot sewer easement containing approximately 2,400 square feet at old Carver Elementary. The new sewer line will allow for the closing of the Rosewood pump station and will serve Wake County Housing Authority property. Staff requests board approval to grant the easement. Fiscal Implications - None. 3. Schematic Design: Wake Forest Elementary Additions and Renovations Staff will present schematic design documents prepared by Pearce, Brinkley, Cease & Lee, PA for Wake Forest Elementary. The project scope includes additions and renovations. Staff will also share with the board options and a recommendation for accommodating students during construction. Board approval is requested. Fiscal Implications - Funding is available from the total board-approved Phase IIIB+ budget of $4,515,413. 4. Construction Documents: Combs Elementary Additions and Renovation Construction documents for Combs Elementary additions and renovations, designed by Skinner, Lamm & Highsmith, P.A., Architects, will be presented. Board approval of the documents is requested. Fiscal Implications - Funds are available from the total project budget of $5,053,258. The total project budget consists of $4,985,258 from the Phase IIIB Long-Range Building Program and $68,000 from the ADA component of the 1996 State Bond Program. 5. Resolution: Funding for Phase IIIB Long-Range Building Program Resolution request funds for planning, design, and construction of projects in the expanded Phase IIIB Long-Range Building Program previously approved by the board. Funds are necessary to maintain schedules of Phase IIIB projects. Board approval is requested. Fiscal Implications- The appropriation request is $53,014,684. 6. Bids: Contract Cleaning at Martin Middle Bids were received on April 28, 2000, for custodial cleaning services at Martin Middle from May 29, 2000 through June 30, 2001. Based on lowest total cost per year and lowest cost per hour, staff recommends award of the contract to RTP Building Maintenance Company, in the amount of $117,478. Board approval is requested. Fiscal Implications - Funds are available in the 1999-2000 current expense budget and in the projected 2000-2001 current expense budget. 7. Disaster Facilities Use Agreement For The County Of Wake Agreement requests use of WCPSS physical facilities by the Triangle Chapter of the American Red Cross as mass shelters for the victims of disasters including peacetime radiological emergencies/nuclear accidents. Predesignated Primary Shelters for Natural Disasters are: Cary High School, Garner High School, Sanderson High School, and East Wake High School. Board approval is requested. Fiscal Implications - The Triangle Chapter of the American Red Cross, by entering into agreement with the WCPSS, agrees to replace/reimburse WCPSS for any foods or supplies used during the mass shelter usage. 8. Bids: Project 10C - Networking and Infrastructure Additions and Renovations Bids were received on May 11, 2000, for networking and infrastructure additions and renovations at Baileywick Elementary, Hilburn Elementary, Hodge Road Elementary, and Jeffreys Grove Elementary. This project will upgrade existing copper cable networks to the current WCPSS standard by installation of fiber optic cable to each classroom. The fiber optic cabling will be capable of carrying higher network traffic loads, and will greatly simplify future maintenance and repairs. Where necessary, existing electrical systems will be upgraded to provide power for new and existing computers and printers. Staff will present bid tabulation. Board approval is requested. Fiscal Implications - Funds are available through the technology portion of state bond funds. 9. Bids: Year 2000 In-System Transfer of Mobile Classroom Units, Package "B" Two bids were received on May 2, 2000, after re-advertisement for Package "B" mobile classroom (21) relocations. Staff and H. S. Annis Architect, AIA recommend award of this package to C. Blake Lewis with a base bid of $329,995. Board approval is requested. Fiscal Implications - Funds are available from the current 1999-2000 Capital Outlay Budget and $4,290,367 from the Phase IIIB Long-Range Building Program. 10. Bids: East Millbrook Middle - Roof Replacements, Buildings 2, 3, 4, 5, and 6 Bids for the state bond roof replacements of Building 2, 3, 4, 5, and 6 at East Millbrook Middle were received on May 2, 2000. Staff and Roof Engineering, Inc., recommend award of the contract to Curtis and Curtis, Inc., in the amount of $387,000. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $551,370. The total project budget consists of $292,170 from the board-approved state bond program project budget, $178,500 from the deferred maintenance component of the Phase IIIB Long-Range Building Program, and $80,700 from the deferred maintenance-energy component of the Phase IIIB Long-Range Building Program. 11. Bids: Enloe High - Asbestos Abatement Formal bids were received on April 7, 2000, for the asbestos abatement project at Enloe High School. Staff and EEC, Inc., recommend award of the abatement contract to Demolition and Asbestos Removal, Inc., in the amount of $225,000. Board approval is requested. Fiscal Implications - Funds are available from the board-approved Phase IIIB total project budget of $7,574,225. 12. Bids: Enloe High Site Improvements Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to award to contract and Notice to Proceed based on bids received on May 18, 2000, for construction of the Enloe High Phase I site improvements. Board authorization is contingent upon receipt of bids within the allocated construction budget of $769,750. Staff and Boney Architects will report on bids received and provide bid tabulations and contract information to the board for approval and award at a future meeting. Fiscal Implications - Funds are available from the board-approved Phase IIIB total project budget of $7,574,225. 13. Bids: Enloe High Classroom Ceilings/Lighting Replacement Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to award the contract and Notice to Proceed based on bids received on May 16, 2000, for construction for construction of the Enloe High Phase 2 (Ceilings/Lighting Replacement). Board authorization is contingent upon receipt of bids within the allocated construction budget of $141,286. Staff and Boney Architects will report on bids received and provide bid tabulations and contract information to the board for approval and award at a future meeting. Fiscal Implications - Funds are available from the board-approved Phase IIIB total project budget of $7,574,225. 14. Bids: Wiley Elementary Addition and Renovations Subject to final board-approval, pre-approval is requested for the issuance of Notice of Intent to award the contract and Notice to Proceed based on bids received on May 16, 2000, for construction of the addition and renovations for Wiley Elementary. Board authorization is contingent upon receipt of bids within the allocated construction budget of $1,835,238. Staff and Gürel Architecture will report on bids received and provide bid tabulations and contract information to the board for approval and award at a future meeting. Fiscal Implications - Funds are available from the total project budget of $2,310,929. The total project budget consists of $1,819,666 from the Phase IIIB Long-Range Building Program, $421,263 from the program contingency component of the Phase IIIB Long-Range Building Program, $60,000 from the technology component of the state bond building program, and $10,000 from the board-approved state bond project budget. 15. Bids: West Cary Middle Renovations Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to award the contract and Notice to Proceed based on bids received on May 16, 2000, for construction of Phase I state bond funded renovations at West Cary Middle. Board authorization is contingent upon receipt of bids within the allocated construction budget of $650,000. Staff and The New Synergy, Inc., will report on bids received and provide bid tabulations and contract information to the board for approval and award at a future meeting. Fiscal Implications - Funds are available from the board-approved total state bond project budget of $1,561,992. 16. Driveway Permit - Green Hope Elementary N. C. Department of Transportation requires a Driveway Access Permit for the entrance of the bus loop at Green Hope Elementary to connect to Upchurch Dead End Road (SR 1620). Board approval is requested. Fiscal Implications - None 17. Lacy Elementary - Oral Hearing Impaired Program The Oral Hearing-Impaired Program is currently located at Penny Road Elementary. Special Education Services has recommended moving this program to Lacy Elementary so that it will be more centrally located. Renovations to accommodate this program at Lacy Elementary will be required and are detailed on the attached project fact sheet. The estimated cost is $150,373. The state bond building program items for Lacy Elementary are under contract and scheduled completion is July 31, 2000. Currently, there is $180,781 of state bond project funds and $16,545 of ADA state bond funds for Lacy Elementary that remain uncommitted. Staff recommends use of these remaining funds to accomplish the renovations associated with the relocation of the oral hearing impaired program. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $629,099. The total project budget consists of $469,099 from the board-approved state bond project budget and $160,000 from the ADA component of the 1996 State Bond funds. 18. Roof Replacement - Millbrook High All Phase IIIB and state bond building program items for Millbrook High are under contract or are complete. Currently, $39,389 of state bond project funds and $405,611 of Phase IIIB project funds remains uncommitted. Staff recommends proceeding with design and construction of the roof replacement for the auditorium and main gymnasium, (Phase 4). The condition of these roof areas has deteriorated and causing water damage to areas that received new ceilings last summer. These areas are part of the 2003 roof replacement needs. Roof replacement for these areas is estimated to cost $250,000. Design could begin immediately with construction beginning in the fall of 2000 and completing in the spring of 2001. Board approval is requested to proceed with this additional work. Fiscal Implications - Funds are available from the total project budget of $3,296,223. The total project budget consists of $2,222,211 in Phase IIIB Long-Range Building Program funds, $963,429 from the board-approved state bond project budget and $110,583 from the ADA component of the 1996 State Bond funds. 19. Moore Square Museums Magnet Middle Staff will present additional information and results of site investigation work at Moore Square Museums Magnet Middle School. A staff recommendation will be provided regarding existing construction contracts. Board approval is requested. Fiscal Implications - To be determined. 20. Assignment of New Subdivisions to Schools Staff will present assignments for the following subdivisions: Amberfield (Phase Two), Amber Ridge, Brighton Knoll, Greystone, Pumpkin Ridge, Timber Ridge (Phase Five, Section Two), and Wakefield Meadows. These recommendations are presented for board approval. Fiscal Implications - Transportation costs will increase due to travel distance. Other facilities related costs will be avoided. 21. Bell Schedule Recommendations Proposed bell schedule modifications open and close schools at times the transportation department can more effectively and efficiently provide bus service to students. The major advantage of bell schedule modifications include savings in operating costs and capital investments, better utilization of equipment, ability to provide better service, and reduction in number of buses and drivers. While costs are certainly important, the ability to provide transportation service would be enhanced through each of the options. Staff recommends that in order to keep expenses to a minimum, improve student services, and assure maximum state funding for the 2000-2001 school year the current bell schedule modifications be approved. It is important to note the impact of student assignment and growth may result in needed changes of opening and closing times from year to year. Fiscal Implications - Potential savings in local capital outlay and current expense funds with an increase in state funding due to increased efficiency. Information 1. Assignment of New Subdivisions to Schools Staff will present assignment for the following subdivisions: Farrington Grove, Green Park Townes, The Links Apartments and The Links Club Condominiums and New Hope Crossing, Phase 6. These recommendations are presented for information at this time. Fiscal Implications - Transportation costs will increase due to travel distance. Other facilities related costs will be avoided. 2. Student Assignment Policy Issues Staff will support the board in a review of current student assignment policies and discussion of policy issues that may need to be addressed prior to development of the 2001-2002 Student Assignment Plan. This item is for information and discussion purposes only at this time. Fiscal Implications - None at this time. 3. Citizens Advisory Committee on School Facilities and Funding Recommendations on Secondary School Space Standards and Capacity Staff will provide the space and educational program implications related to the recommendations on space standards and school capacity included in the final report of the Citizens Advisory Committee on School Facilities and Funding. This item is for information and discussion purposes at this time. Fiscal Implications - None at this time. 4. Proposals to Build Schools in Planned Developments - Town of Cary Staff will provide information to the board and support the board's discussion regarding developer proposals to build schools in new residential and planned unit developments in the Town of Cary. These proposals have implications for future student housing needs, student assignment policies, mobile unit distribution, and related issues. This item is presented for information only at this time. Fiscal Implications - None at this time. PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA SUMMARY AND ANNOUNCEMENTS AND ADJOURNMENT Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated. |