Board Agenda for the Week of 4/2/2002

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

August 6, 2001 - Closed Session
August 13, 2001 - Closed Session
February 19, 2002 - Closed Session
March 5, 2002 - Closed Session
January 22, 2002 - Board Meeting
February 5, 2002 - Board Meeting
March 12, 2002 - Human Resources

FACILITIES

1. Bids: Cary Elementary Addition and Renovations
Pre-approval is requested for bids, which are scheduled to be received on April 16, 2002, if the bids are within the CCAP of $8,536,390. Staff will provide recommendation for award and bid tabulations at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications - Funding is available from the total project budget of $11,232,092, as provided in the PLAN 2000 School Building Program. Recommendation for Action -
Board approval is requested.

2. Bids: 2002 Mobile Classrooms - Package B
Bids were received on March 5, 2002, for the 2002 Mobile Classrooms - Package 'B' for the temporary housing of Broughton High students during renovations. Staff and Brown & Jones Architects, Inc. recommend award of a single prime contract to C. Blake Lewis, in the amount of $263,506. Fiscal Implications - Funds are available from the 2002 Mobile Classrooms - Package 'B' budget in the amount of $482,000. The budget consists of funds in the amount of $150,000 from the PLAN 2000 Broughton High project budget and $332,000 from the Phase IIIB Mobile Classroom budget. Recommendation for Action - Board approval is requested.

3. Bids: Roof Repairs and Coating at Brassfield, Fox Road, Leadmine, Penny Road and Rand Road Elementary
Bids for the roof repairs and coating at five elementary schools were received on February 28, 2002. Staff and Rooftop Systems Engineers, P.C., recommend award of the contract to Owens Roofing, Inc., in the amount of $209,798. Fiscal Implications - Funding is available from the total project budget of $500,000 as provided in the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

4. Blanket Purchase Orders Exceeding $100,000
The Energy and Physical Plant Department initiated several blanket purchase orders with contractors to supplement the existing workforce in HVAC, electrical, and elevator maintenance service calls. Three of these have exceeded $100,000 and three more are projected to exceed $100,000 through June 30, 2002. Our dependence on contracted labor support has grown to the point it exceeds the intentions of a blanket purchase order. Request for proposals are being prepared to bid and contract future services. Fiscal Implications - Amount of the increases will total $350,000. Funding is available in the 2001-2002 current expense budget for the Maintenance and Operations Department. Recommendation for Action - Approval to increase blanket purchase orders is requested.

5. Service Contract: Grass Mowing at 64 Sites
The contract term is April 2, 2002 through October 12, 2002 for 64 school sites. Staff recommends award of contracts to Faithful Lawn Care, in the amount of $202,720, for 31 schools and to Hensley's Lawn, in the amount of $147,070, for 33 schools. Fiscal Implications - Funds are available in our current expense budget for the April - June 2002 expenses. Funds are included in our 2002-2003 budget request for July - October 2002 expenses. Recommendation for Action - Board approval is recommended.

6.Meal Prices for 2002-2003
Child Nutrition Services recommends that student breakfast prices remain the same and student lunch prices increase by 15 cents for the 2002-2003 school year. The price increase is needed to offset higher costs for health insurance and increases in support personnel salaries. The proposed meal prices are slightly higher than those in surrounding counties, but are comparable to other large school systems in North Carolina. A la carte prices will be re-evaluated based on the market rate and food bids received in July 2002. Fiscal Implications - Child Nutrition Services 2002-2003 budget will be balanced. Recommendation for Action - Board approval is recommended.

7. Contract Amendments: Domino's and Dennis Foods
Child Nutrition recommends amendments for two current contracts as follows: (1) Domino's - add $125,000 to the contract estimate for the period July 1, 2001 through June 30, 2002, (2) Dennis Foods - add $75,000 to the contract estimate for the period July 1, 2001 through June 30, 2002. Fiscal Implications - Funds are available in the 2001-2002 expense budget. Recommendation for Action - Board approval is recommended.

8.Deed of Easement for Sidewalk Improvements - Cary Elementary
The Town of Cary is in the process of making sidewalk improvements along South Harrison Avenue and Faculty Drive. Improvements along Faculty Drive will tie into the existing sidewalk at Cary Elementary. To complete these improvements, the town requires a sidewalk easement 9.32 feet in length or approximately 54 square feet. Fiscal Implications - The Town of Cary will absorb the cost of the improvement project. Recommendation for Action - Staff recommends board approval of an easement to the Town of Cary of approximately 54 square feet to complete sidewalk improvements at Cary Elementary.

9. Easements for N.C. Highway 55 Improvements - Fuquay-Varina High
The North Carolina Department of Transportation is widening and improving N.C. Highway 55 along the frontage of Fuquay-Varina High. The Department of Transportation requires a dedication of right-of-way of 846 square feet, a permanent utility easement of 157 square feet and a temporary drainage easement of approximately 3,695 square feet. These improvements will not negatively impact the school campus. Fiscal Implications - Board receives $8,500 in compensation. Recommendation for Action - Staff recommends board approval to grant a Deed of Easement to the N. C. Department of Transportation for 846 square feet of right-of-way, 157 square feet of permanent utility easement and 3,695 square feet of temporary drainage easement at Fuquay-Varina High.

10.Names for New School Sites in Cary and Wake Forest
In January 2000, the board of education acquired a site on Forestville Road, in Wake Forest, for a new high school to be constructed after 2004. On January 8, 2001, the board approved of naming a new middle and elementary school on an adjoining tract Heritage Elementary and Heritage Middle to be constructed under the PLAN 2000 Building Program. In December 2001, the board acquired a site at Turner Creek Road and N.C. Hwy. 55 for a new elementary school to be constructed under the PLAN 2000 Building Program. Fiscal Implications - None. Recommendation for Action - Staff recommends the school names underlined below: Wake Forest Area High - Heritage High School
Cary Area Elementary - Turner Creek Road Elementary

11. Resolution: Funding for PLAN 2000 School Building Program
Resolution requests appropriation of $1,000,000 for the Technology component of the PLAN 2000 School Building Program. Technology has requested these funds to accomplish infrastructure wiring for multiple projects. Technology has received $2,000,000 to date of the $4,000,000 budgeted for the Technology component in PLAN 2000. Fiscal Implications - Total of this appropriation request is $1,000,000. Appropriations for PLAN 2000 to date total $417,671,430. The total PLAN 2000 appropriations including this request, equals $418,671,430. Recommendation for Action - Board approval is requested.

FINANCE

1. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Aversboro Elementary, Carver Elementary, Conn Elementary, Creech Road Elementary, Farmington Woods Elementary, Fox Road Elementary, Knightdale Elementary, Leadmine Elementary, Lockhart Elementary, Millbrook Elementary, North Ridge Elementary, Olds Elementary, Rand Road Elementary, Wendell Elementary, Wiley Elementary and Zebulon Elementary. Fiscal Implications: These authorization forms are required for bank records.

PROGRAM

1. Grant Proposals
Competitive (#636): NC Department of Environment and Natural Resources / Leesville Road High School. Competitive (#637): NC Department of Public Instruction / K-12 Learn and Serve America / Individual Schools. Competitive (#638): National Science Foundation, Math and Science Partnership / Central Office, Curriculum and Instruction. Fiscal implications vary by grant. Staff recommends that the board approve the applications.

HUMAN RESOURCES

1. Recommendations for Employment

2. Recommendations for Administrative Appointments

3. Recommendation for Administrative Transfer

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. Site and Building Options for Longview Facility and PLAN 2000 Special/Optional School(10 minutes)
Staff will present for approval the site and building options that have been considered for the Longview facility and the new special/optional middle school included in PLAN 2000. Options include a cost-saving proposal to construct a new Longview facility on the Noble Road site and to renovate the existing Longview facility for the new special/optional middle school that is included in PLAN 2000. Fiscal Implications - Funds are available from the PLAN 2000 School Building Program.
Recommendation for Action - Board approval is requested to construct a new building for the Longview School at the Noble Road site and renovate the existing building for use as a new special/optional middle school.

2. Bids: Knightdale High (5 minutes)
The bids for Knightdale High were received on March 28, 2002. Staff and Boney, PLLC will present recommendations for award of the contract(s). Fiscal Implications - Funding is available from the total project budget of $43,575,307 of which $39,860,845 is from PLAN 2000, $300,000 is from Phase IV start-up funds within the Phase IIIB building program and $321,896 is from the new elementary, (E-8) in PLAN 2000. The Town of Knightdale is providing $3,092,566. Recommendation for Action - Board approval will be requested to award the contract(s).

3. Memorandum of Understanding: Town of Cary - New Elementary School Near Cary Park Development (10 minutes)
On March 14, 2002, the Town of Cary approved the Memorandum of Understanding that was jointly developed with the board of education for the planning and construction of a new elementary school in the vicinity of the Cary Park planned unit development. The Memorandum of Understanding establishes the general terms and conditions that will be used to create a future site purchase contract and future planning and design documents for the new school. The town will appropriate $5.5 million for the project and provide an acceptable building site that includes the necessary on-site and off-site infrastructure to support the school. Fiscal Implications - Eliminates most capital costs for new 400-student elementary school. Requires operating funds for start-up and continuation. Options regarding the transfer of Town of Cary funds are being explored. Recommendation for Action - Staff recommends approval of the Memorandum of Understanding, contingent upon acceptable terms for the transfer of Town of Cary funds for the project.

INFORMATION

FINANCE

1. Presentation Of Superintendent's Budget Request, 2002-2003 (30 minutes)
To present the Superintendent's Budget Request for 2002-2003. Fiscal Implications: This document establishes the Superintendent's budget request for fiscal year 2002-2003.

PROGRAM

1. Capped Schools ( 5 minutes)
Staff will identify schools where students who are capped-out of their base school will be assigned. Transportation costs will increase due to travel distance. This item is presented for information only.

2. Bell Schedule Recommendations ( 5 minutes)
The proposed bell schedule modifications open and close schools at times the Transportation Department can more effectively and efficiently provide bus service to students. Advantages of the bell schedule modifications include long-term savings in operating costs, better utilization of equipment, and the ability to provide better service. It is important to note that new school openings and school relocations will dictate a need to change some opening and closing times. Additional local dollars will be required to support sixty-seven (67) buses not currently in the fleet if the current bell schedule is maintained. This item is presented for information.

SPOTLIGHT ON STUDENTS

Twelve students will be recognized as Spotlight on Students award winners.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.