Board Agenda for the Week of 4/25/2000

5:00 p.m. OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIENCE

INFORMATION

Comments from the Chairman
Superintendent's Report

APPROVAL OF MEETING AGENDA

APPROVAL OF MINUTES

BOARD ADVISORY COUNCIL ANNUAL REPORTS

RECOGNITION

2000 Excellence in Pupil Transportation Award for North Carolina
Ms. Carol Finch, budget and technology analyst for the transportation department, has been presented the 2000 Excellence in Pupil Transportation Award for the state of North Carolina. Ms. Finch oversees our transportation budget, technology operations, staff training, and auditing functions for the 12 transportation districts. She supervises a staff of four persons. Her department successfully introduced flexible scheduling several years ago, a program which has contained transportation costs during a period of significant student growth. Under her leadership, the department is currently upgrading 42 computer workstations in preparation for the next version of the state's transportation information management system (TIMS). Ms. Finch is a proven leader and demonstrates the highest standards of performance and dedication to our pupil transportation system.

PUBLIC HEARING ON THE PROPOSED 2000-2001 BUDGET

PUBLIC HEARING FOR ITEMS ON THE AGENDA

FINANCE

Information
Budget Worksession
The Board of Education will have a budget worksession regarding the Superintendent's 2000-2001 Budget Request. (The budget worksession will be held during the Finance Committee meeting beginning at 1 p.m. in the board room.)

Action
Change Orders to Oracle Consulting Services Agreement
WCPSS contracted with Oracle Corporation in November 1998 to provide new business systems applications. These applications include Human Resources, Payroll, Budget, Accounting, and Purchasing. In order to complete production setup, customization development, and data conversion, it was determined that additional services were required. The additional services include an upgrade to Release 11 from 10.7 prior to going into production. Total cost of change order is $1,879,038. Amount is budgeted and will be financed.

FACILITIES

Action
1. Bids: Project 10B - Networking and Infrastructure Additions and Renovations
Bids were received on April 13, 2000, for networking and infrastructure additions and renovations at Swift Creek Elementary, Timber Drive Elementary, East Millbrook Middle, and the Sanderson High east building. This project will upgrade existing copper cable networks to the current WCPSS standard by installation of fiber optic cable to each classroom. The fiber optic cabling will be capable of carrying high network traffic loads, and will greatly simplify future maintenance and repairs. Where necessary, existing electrical systems will be upgraded to provide power for new and existing computers and printers. The apparent low bidder is A & M Electrical Contractors, and staff recommends award of a contract in the amount of $337,956. The bid tabulation is attached. Board approval is requested. Fiscal implications - Funds are available through the technology portion of state bond funds.
2.Bids: Briarcliff Elementary - State Bond Renovations
Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to award the contract and Notice to Proceed based on bids received on April 18, 2000, for construction of Phase 3 of state bond funded renovations for Briarcliff Elementary. Board authorization is contingent upon receipt of bids within the allocated construction budget of $222,600. Staff and G�rel Architecture will report on bids received and provide bid tabulations and contract information to the board for approval and award at a future meeting. Fiscal implications - Funds are available from the total project budget of $316,963. The total project budget consists of $251,255 from the board-approved state bond program project budget and $65,708 from the ADA component of the 1996 State Bond Program.
3. Bids: Broughton High - State Bond Renovations
Bids for Phase 4 of the State Bond renovations at Broughton High were received on April 13, 2000. Staff and Kurt Eichenberger - Architect, AIA, recommend award of the single-prime contract to Diversified Contracting Inc., in the amount of $213,034. Board approval is requested. Fiscal implications - Funds are available from the total project budget of $792,086. The total project budget consists of $492,086 from the board-approved state bond program project budget and $300,000 from the deferred maintenance component of the Phase IIIB Long-Range Building Program.
4. Bids: East Garner Middle - Roof Replacement, Buildings 3 and 5
Bids for the state bond roof replacement on Buildings 3 and 5 at East Garner Middle were received on March 30, 2000. Staff and CTL Engineering, Inc., recommend award of the contract to Baker Roofing Co., Inc., in the amount of $234,717. Board approval is requested. Fiscal implications - Funds are available from the board-approved state bond program project budget of $254,017 and additional funding in the amount of $16,205 from the deferred maintenance component of the Phase IIIB Long-Range Building Program.
5. Bids: Green Elementary - Roof Replacement, Building l
Bids for the state bond roof replacement on Building 1 at Green Elementary were received on April 6, 2000. Staff and Rooftop Systems Engineers, P.C., recommend award of the contract to Baker Roofing Co., Inc., in the amount of $115,232. Board approval is requested. Fiscal implications - Funds are available from the board-approved state bond program total project budget of $198,634.
6.Bids: Olds Elementary Addition and Renovations - Demolition
Bids were received on April 6, 2000, for selective demolition in preparation for renovations at Olds Elementary. The low bid by Cleveland Wrecking Company was withdrawn due to an omission error. Staff recommends award of the demolition contract to P E P Holding Ltd. d.b.a. Planet Earth Projects, in the amount of $134,000. The original low bidder, Cleveland Wrecking Company, made an error in their bid and requests that their bid be withdrawn. Staff recommends that the board return Cleveland Wrecking Company's bid bond in accordance with North Carolina General Statute 143-129.1. Board approval is requested. Fiscal implications - Funds are available from the total project budget of $4,917,568. The total project budget consists of $1,542,871 from the Phase IIIB Long-Range Building Program and $3,374,697 from the state bond project budget.
7. Bids: Apex Middle School - Moore Street Improvements
Bids were received on April 4, 2000 for improvements to Moore Street at Apex Middle School. Staff and Dewberry & Davis, Inc. recommend award of the general contract to Patrick H. Barnes General Contractor, in the amount of $163,785. Board approval is requested. Fiscal implications - Funds are available from the total project budget of $1,833,445. The total project budget consists of $1,539,743 Phase IIIB funds, $277,890 from the board-approved state bond program project budget, and $15,812 from the Town
of Apex.
8.Bids: East Millbrook Middle - Building 1 Fire Damage Repairs
Bids were received on April 11, 2000, for construction of fire damage repairs and renovations to Building 1 at East Millbrook Middle School. Staff and The Roberts Group recommend award of the general contract to Jedco Construction, Inc., in the amount of $708,397; plumbing contract to Eakins Plumbing Co., Inc., in the amount of $89,900; mechanical contract to Cooper oil Co., Inc., in the amount of $312,000; and electrical contract to Jones, Inc. of Wilson, in the amount of $159,600. The total of these multi-prime contracts is $1,269,897. The lowest single-prime bid was $1,297,461. Board approval is requested. Fiscal implications - Funds are available from anticipated insurance proceeds in the amount of $1,477,895; $250,067 of which has been committed for clean-up, mobile classrooms, design, and demolition. An additional $13,200 is to be provided by Technology for networking infrastructure, $1,045 by deferred maintenance for mobile classroom locks, and $333,905 will be provided from Phase IIIB Contingency. The total project budget is $1,826,045.
9.Settlement Agreement - Brentwood Elementary
Board approval is requested for the enclosed settlement agreement with Amwest Surety Insurance Co. at Brentwood Elementary. Amwest served as surety for SAL Construction Company, who defaulted on their contract December 15, 1998. This settlement agreement will resolve all outstanding issues related to the default within the original general construction contract amount. Fiscal implications - The total approved Phase IIIB project budget is $3,141,649.

Information
1. Review of Final Report - Citizens Advisory Committee on School Facilities and Funding
Staff will provide a listing of the recommendations included in the final report of the Citizens Advisory Committee on School Facilities and Funding. This item is for information and discussion purposes only at this time.
2. Student Assignment Policy Issues
Staff will support the board in a review of current student assignment policies and discussion of policy issues that may need to be addressed prior to development of the 2001-2002 Student Assignment Plan. This item is for information and discussion purposes only at this time.
6:30 p.m.

SPOTLIGHT ON STUDENTS

Ten students will be recognized as Spotlight on Students award winners:
Justin Robert Hastings, Baileywick Elementary; Margaret Edlin, Dillard Drive Elementary; Jaleesa Saunders, East Millbrook Middle; Bobby Griffin Price, East Wake Middle; James S. Adcock III, Fuquay-Varina Middle; Dylan Donley, Joyner Elementary; Ashley Erin Mayle, Leesville Road Middle; Darold Brown, Mt. Vernon Redirection Middle; Trent Elder, Wake Forest Elementary; and Amanda McGinley, Wake Forest-Rolesville Middle.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

SUMMARY AND ANNOUNCEMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.