Board Agenda for the Week of 4/23/2001

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report
RECOGNITION - 2001 Battle of the Books Competition
The 15th Annual Battle of the Books Competition was held on March 22, 2001 at Southeast Raleigh High School. The winning teams were Daniels Middle for sixth grade, Carnage Middle for seventh grade and Ligon Middle for eighth grade.

APPROVAL OF MEETING AGENDA

PUBLIC HEARING FOR ITEMS ON THE AGENDA

COMMITTEE REPORTS

CONSENT ITEMS

APPROVAL OF MINUTES

March 19, 2001 Facilities Committee Meeting
March 19, 2001 Policy Committee Meeting
March 29, 2001 Finance Committee Meeting
April 2, 2001 Board Meeting
April 5, 2001 Budget Work Session

FINANCE

1. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Millbrook Elementary. Fiscal Implications: These authorization forms are required for bank records.

2. Report of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all contracts and change orders for the second fiscal quarter 2000-2001, which were approved by the administration, having a value greater than $50,000.00 and not over $100,000.00. Fiscal Implication: Not Applicable

3. Gifts to the System
Twenty-five gifts have been donated to the Wake County Public School System.
The approximate value of the gifts is $21,648.37. Fiscal Implications: None

PROGRAM

1. State Waiver Request for School Improvement Plan
This is a state waiver that Sanderson High School is requesting for the years 2001-2003 of the School Improvement Plan. No fiscal implications at this time. Board approval is recommended for this waiver.

2. Grant Proposals
Entitlement (#540): IDEA Title VI-B Preschool Handicapped (PRC 049) - $536,000 est.; Entitlement (#541): IDEA Title VI-B Handicapped (PRC 060) - $8,360,000 est.; Entitlement (#542): IDEA Title VI-B Capacity Building (PRC 044) - $360,000 est.; Entitlement (#543): Title IX Indian Education Act (PRC 076) - $26,500 est.; Entitlement (#544): Title VI Class Size Reduction Act (PRC 085) - $1,400,000 est.; Entitlement (#545): Title VI Elementary and Secondary Act Formula (PRC 059) - $550,000 est. Allocations for each of the entitlement programs are expected to be approximately the same as in the 2000-01 school year. Recommended that the board approve the applications.

FACILITIES

1.Bids: 2001 Relocation of Mobile Classrooms - Package "B"
Three bids were received on March 27, 2001, after re-advertisement for the 2001 relocation of mobile classrooms - Package 'B'. Staff and H. S. Annis Architect, AIA recommend award of a single-prime contract to Recon Corporation, in the amount of $368,400. Fiscal Implications - Funds are available from the board-approved 2000-2001 Capital Outlay budget of $1,300,000.
The general unit price for adding all work required under the Contract Documents for transferring one (1) mobile classroom unit and hook-up is $12,700 per unit.
Recommendation for Action - Board approval is requested.

2.Bids: Roof Replacement - East Wake High
Bids for the roof replacement at East Wake High were received on March 8, 2001. Staff and CTL Engineering, Inc. recommend award of the contract to Quality Roofers, Inc. in the amount of $798,302. Fiscal Implications - Funds are available from the total project budget of $1,207,000. The total project budget consists of $1,207,000 from the deferred maintenance component of the Phase IIIB long-range building program. Recommendation for Action - Board approval is requested.

3.Bids: Morrisville Elementary - Site Improvements
At the March 19, 2001 meeting, the board pre-approved issuance of notice of intent to award the contract and notice to proceed for the site improvements at Morrisville Elementary, provided the bids received were within the Construction Contract Award Price of $253,000. Bids were received on March 22, 2001. Staff and CLH Design, P.A. recommend award of the contract to Construct, L.L.C. in the amount of $234,000. Fiscal Implications - Funding is available from the total project budget of $303,500. The total project budget consists of $228,500 from Phase IIIB deferred maintenance and $75,000 from PLAN 2000 deferred maintenance. Recommendation for Action - Board approval is requested.

4.Right-Of-Way Dedication - Mount Vernon/Redirection Facility
The City of Raleigh requires the school system to make road improvements to Mount Vernon
Vernon Redirection/Bridges facility. To construct the improvements, the city also requires 0.8085 acres of right-of-way along Mount Vernon Road and 0.6067 acres along Chapel Hill
Road. Fiscal Implications - None. Recommendation for Action - Staff requests that the board grant the required right-of-way to the City of Raleigh.

5.Bids: Mount Vernon Redirection - Road Widening
Pre-approval by the board is requested for the issuance of notice of intent to award contract(s) and notices(s) to proceed with construction, for bids scheduled to be received on April 17, 2001. Pre-approval is contingent upon receipt of bids that are within the Construction Contract Award Price (CCAP) of $107,400. Staff will provide a recommendation for award and bid tabulations at a future board meeting. Fiscal Implications - Funding is available from the Phase IIIB total project budget of $166,570, contingent upon approval of a funding resolution requesting reallocation of funding in the amount of $150,070. Recommendation for Action - Board approval is requested.

6.Option and Easement Agreement: BellSouth Telecommunications, Inc.
BellSouth requests an easement area of approximately 900 square feet adjacent to an existing BellSouth easement just off Leesville Road on the high school campus. The easement will allow for the installation of additional communications equipment. An option is requested to allow for a formal survey of the easement area. Fiscal Implications - Board will receive $4,000 for the option and easement. Recommendation for Action - Staff requests board approval of the option and easement.

7. Lease Agreement: Former Cardinal Gibbons High Facility
Staff requests board approval of a one-year lease with the Catholic Diocese of Raleigh for the former Cardinal Gibbons High School facility, consisting of approximately 18 acres of site and all building improvements located off Western Boulevard near Avent Ferry Road. The site will be used to house students and staff during renovation of Underwood Elementary School. The lease period begins July 1, 2001 and ends June 30, 2002. Fiscal Implications - Lease cost for one year is $450,000. Recommendation for Action - Staff recommends board approval of the one-year lease.

8. Resolution: Site Acquisition Refund - Holly Ridge Middle and Elementary
In May 1999, the Board of Education acquired approximately 36 acres of land on Holly Springs Road at a contract price of $771,390. Wake County contributed $190,000 towards the total purchase price. The site was to contain a middle school and community park. It has now been determined that the site will be used for a middle and elementary school, and that no land will be made available for a community park. Wake County has requested a refund of the $190,000 contribution made towards the land purchase of approximately 36 acres. Fiscal Implications
Funding in the amount of $190,000.00 is available in the board-approved land acquisition component of PLAN 2000. Recommendation for Action - Staff requests board approval of a
resolution to the Wake County Commissioners allocating $190,000 to Wake County from the board-approved PLAN 2000 land acquisition funds.

9. Change Order No. G-14: Carnage Middle
Change Order G-14 deducts Bid Alternates 2, 5 and 6, which were originally accepted. This is a total credit of $315,593, of which $143,307 is for Alternate 2; $84,796 for Alternate 5; and $87,490 for Alternate 6. Alternate 2 included paving of the track and upper parking lot, Alternate 5 was for replacing the gym bleachers and student lockers, and Alternate 6 was for replacing casework in the art room and classrooms. Staff recommends approval of Change Order G-14 to the general contract and the resulting reduction in the scope of the project to bring it within the board-approved total project budget. Fiscal Implications - Acceptance of Change Order G-14 will allow the project costs to remain within the board-approved Phase IIIB total project budget of $12,230,777; of which $10,954,729 is from Phase IIIB, $585,000 is from Phase IIIB deferred maintenance, $591,048 is from the 1996 State Bond Project Budget, and $100,000 is from the ADA component of the 1996 state bond. Recommendation for Action - Board approval is requested.

10. Construction Documents: Athens Drive Renovations
Construction documents for Athens Drive High PLAN 2000 renovations, designed by Boney, PLLC, will be presented for board approval. During the design of this project, numerous code-related items and ADA improvements were identified, requiring additional work. Extensive improvements to the HVAC system are the major contributor to the expanded scope of the project. Staff recommends increasing the project budget in the amount of $2,000,000 to fund the additional work. Fiscal Implications - The total project budget will increase to $12,482,584, which consists of $6,827,930 from the PLAN 2000 project budget; $1,300,000 from the code compliance component of PLAN 2000; $700,000 from the environmental compliance component of PLAN 2000; $992,054 from the modernization component of PLAN 2000; $2,400,000 from the deferred maintenance component of PLAN 2000; and $262,600 from the board-approved 1996 State Bond Program budget. Recommendation for Action - Board approval is requested.

11. Design Phase Change Order No. 3: Combs Elementary Addition and Renovations
Board approval is requested for Design Phase Change Order No. 3 to the design consultant, Skinner, Lamm & Highsmith, P.A., Architects, for the PLAN 2000 addition and renovations to Combs Elementary. This design phase change order, in the amount of $122,900, (5.5% of CCAP) is for the design required to expand the Phase IIIB project scope to include the improvements included in PLAN 2000. Fiscal Implications - Funds are available from the board-approved PLAN 2000 budget of $2,935,975. Recommendation for Action - Board approval is requested.

12. Design Consultant Agreement: Leesville Campus Addition and Renovations
Negotiations have been completed with The Freelon Group for the design of the PLAN 2000 addition and renovations at Leesville High and Middle Schools. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - The total project budget in PLAN 2000 is $16,349,949. The total project budget includes proposed compensation for the design consultant of $819,000. Recommendation for Action - Board approval is requested.

13. Resolution: Designer Selection - West Cary Middle
The attached resolution is presented to request a waiver of the traditional designer selection process and to recommend the selection of Jerry Turner & Associates, Inc. for the design of West Cary Middle PLAN 2000 track and field improvements. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that Jerry Turner & Associates, Inc. provided the design for the last large site work modification on this campus and has worked on the track and field location in conjunction with the adjacent Town of Cary greenway. This will shorten design time, reduce costs, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Jerry Turner & Associates, Inc. Fiscal Implications - None at this time.
Recommendation for Action - Board approval of the designer selection waiver resolution is requested.

14. Resolution: Long-Range Building Program Funding Reallocation
Resolution requests reallocation of funds from complete or nearly complete Phase IIIB projects to other Phase IIIB addition and renovation projects. Total reallocation amount is $783,926. Fiscal Implications - No additional appropriation of funding is necessary. Recommendation for Action Board approval is requested.

15. Designer Selection: Design Package 01-A
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee will present recommendations for the board to select an architectural firm for the following PLAN 2000 building and campus improvement projects: Fuquay Varina Middle Additions and Renovations, Garner Sr. High Additions and Renovations and Northwoods Elementary Additions and Renovations. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

16. Designer Selection: Design Package 01-B
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee recommends the board select the following three engineering firms for design of PLAN 2000 HVAC System Improvement Projects with project budgets less than $1,000,000: Padia Consulting, Inc., Lanna Dunlap Spriggs, and Atlantec. The projects will be allocated to the three firms based upon workload and scheduling requirements, and contingent upon successful fee negotiations. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Design contracts that include total compensation over $100,000 will require board approval. Design contracts that include total compensation between $50,000-$100,000 will be reported to the board in accordance with board policy. Recommendation for Action - Board approval is requested.

17. Designer Selection: Design Package 01-C
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee recommends the board select the following three landscape/site design firms for PLAN 2000 Landscape/Site Upgrade Projects with project budgets up to $1,000,000: Mark Robinson & Associates, PA, McNeely Associates, PA, and CLH Design, PA. The projects will be allocated to the three firms based upon workload and scheduling requirements, and will be contingent upon successful fee negotiations. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Design contracts that include total compensation over $100,000 will require board approval. Design contracts that include total compensation between $50,000-$100,000 will be reported to the board in accordance with board policy. Recommendation for Action - Board approval is requested.

18. Designer Selection: Design Package 01-D
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee recommends the board select the following three registered roof consultant firms for design of PLAN 2000 Roof Replacement projects with project budgets up to $1,000,000: Roof Engineering, Inc., Robert M. Stafford, Inc., and Rooftop Systems Engineers. The projects will be allocated to the three firms based upon workload and scheduling requirements, and will be contingent upon successful fee negotiations. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Design contracts that include total compensation over $100,000 will require board approval. Design contracts that include total compensation between $50,000-$100,000 will be reported to the board in accordance with board policy. Recommendation for Action - Board approval is requested.

ACTION ITEMS

FINANCE

1. Non-Certified Employee Salary Recommendations
The Finance Committee has reviewed the Arthur Andersen Compensation Management Study. Below are recommendations related to several non-certified employee compensation issues.
1) The Compensation Classification Committee should designate chronically unfilled positions on "emergency status" subject to board approval and renewal on an annual basis. Currently, some trade and technology positions might be considered to have emergency status. Emergency status would permit human resources to increase salary schedules beyond 120% of the midpoint range; recognize prior work related service other than with the state; eliminate chronically unfilled jobs to increase salaries of current employees; and take other actions necessary to recruit and retain high quality personnel. This recommendation assumes that any action taken would result in long term savings for the school system.
2) The board should add to the legislative agenda a request for increased flexibility in employee compensation funding, similar to the block type funding that charter schools receive to improve recruitment and retention of high quality employees. Fiscal Implications: Salaries and benefits for related positions.

2. Approval of Board of Education's Budget Request, 2001-2002
To approve the Board of Education's Budget Request for 2001-2002. This document establishes the Board of Education's budget request for fiscal year 2001-2002. The Board of Education's budget request will be delivered to the County Commissioner's prior to May 15, 2001.

INFORMATION ITEMS

FACILITIES

1. Plan 2000 Program Management Services
Staff will present, for information, the process and schedule for review and selection of program management services to augment staff resources while implementing PLAN 2000. This process allows for an evaluation of current services, a review of the Heery International, PC current contract, and a Request for Proposal selection process. Fiscal Implications - Funding is included in the Program Management component of PLAN 2000. Recommendation for Action - None at this time.

2. AHERA Compliance Inspection - January 16-19 and February 13, 2001
On February 13, 2001, the North Carolina Health Hazards Control Unit completed a random Asbestos Hazard Emergency Response Act (AHERA) compliance inspection of the Wake County Public School System. As noted in the attached summary report, our program was found to be satisfactory and in full compliance with the law. We were complimented for the expert manner in which we administer AHERA for the Wake County Public School System. Fiscal Implications - None. Recommendation for Action - For Information only.

REVIEW OF POSSIBLE REDESTRICTING PLANS

CLOSED SESSION

To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402; and
To consult with an attorney employed or retained by the board in order to preserve the attorney-client privilege between the attorney and the board.
G.S. 143-318.11 (a)(3).
SPOTLIGHT ON STUDENTS6:30 p.m.
Fifteen students will be recognized as Spotlight on Students award winners.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.