Board Agenda for the Week of 4/16/2002

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

PUBLIC HEARING - BUDGET

Citizens who signed up to address the Superintendent's Budget Request during the public hearing will be called on in priority order. Each individual speaker will be allowed three minutes for remarks.

INFORMATION

PROGRAM

1. Opportunities For High School Students (20 minutes)
The high school principals began their discussion of the structure of high schools in October 1999. The group used the research on reform of America's high schools that was conducted by the National Association of Secondary School Principals and sponsored by the Carnegie Foundation. This research was published in Breaking Ranks: Changing an American Institution. Principals reviewed the potential impact of the state changes in requirements for graduation and the high school ABC model and discussed how they might best meet the needs of students. The principals made a preliminary presentation to the Board in December 2000. They continued their discussions at a retreat in August 2001. A PowerPoint presentation was developed summarizing the work of the principals. Following the presentation, each faculty completed plus/delta sheets related to the information presented. This was shared with the staff at each of the high schools. A summary of the staff input will be shared with the Board and the next steps in the process outlined. There are no fiscal implications at this time. This item is presented for information only.

CONSENT ITEMS

APPROVAL OF MINUTES

March 5, 2002 - Policy Committee

FACILITIES

1. Bids: 2002 Mobile Classrooms - Package 'A'
Pre-approval is requested for bids, which are scheduled to be received on April 11, 2002, if the bids are within the CCAP of $300,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Fiscal Implications - Funds are available from the 2002 Mobile Classrooms - Package 'A' budget, in the amount of $609,000. The budget consists of funds in the amount of $420,000 from the Phase IIIB Mobile Classroom budget and $189,000 from the 2002 Capital Outlay budget. Recommendation for Action - Board approval is requested.

2. Bids: Cedar Fork Elementary
Pre-approval is requested for bids, which are scheduled to be received on April 4, 2002, if the bids are within the CCAP of $10,500,000. Staff will provide recommendation for award and bid tabulation at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications - The total project budget is $12,821,535, which consists of $10,662,555 from the PLAN 2000 School Building Program and $2,158,980 from the Town of Morrisville, for design and construction cost of a full size gymnasium. recommendation for Action -
Board approval is requested.

3.Bids: Cooling Tower and Heat Exchanger Upgrade - East Wake Middle
On February 19, 2002, the board of education pre-approved contract awards for East Wake Middle Cooling Tower and Heat Exchanger upgrade, contingent upon receipt of bids within the construction contract budget. Informal bids were received on March 5, 2002. Staff and Telesis, LDS recommend award of the single-prime contract to Hockaday Mechanical Corporation, in the amount of $104,525. The bids received are within the CCAP of $175,000. Fiscal Implications - Funding is available from the total project budget of $208,750, as provided in the deferred maintenance component of the Phase IIIB School Building Program. Recommendation for Action - Board approval is requested.

4.Bids: Roof Replacement - Wake Forest/Rolesville High
Bids for the partial roof replacement at Wake Forest/Rolesville High were received on March 21, 2002. Staff and Robert M. Stafford, Inc. recommend award of the contract to Curtis and Curtis, Inc., in the amount of $608,000. Fiscal Implications - Funding is available from the total budget of $880,000 from the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

5. Design Consultant Agreement: East Cary Middle Addition and Renovations
Negotiations have been completed with The Roberts Group for the design of the addition and renovations at East Cary Middle. The form of agreement is the standard form approved by board attorney. Fiscal Implications - Funding is available from the total project budget of $10,299,636 as provided in the Plan 2000 School Building Program. The project budget includes proposed compensation for the design consultant of $685,759 or 8.2% of CCAP. Recommendation for Action -
Board approval is requested.

6.Design Consultant Agreement: Longview at Noble Road
Negotiations have been completed with Gurel Architecture for the design of Longview at Noble Road. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - The total project budget is $7,589,887, all of which is from the PLAN 2000 School Building Program project budget. The project budget includes proposed compensation for the design consultant of $461,100 or 7.5% of CCAP. Recommendation for Action - Board approval is requested.

7.Annexation Petition - A Portion of the Apex High School Tract
In February 2000, the Board of Education acquired approximately 8 acres of land adjoining the Apex High School property, U.S. Hwy 64 and Laura Duncan Road. The property is to be used for expansion of parking, relocation of tennis courts and improvements to athletic fields. The site plan approval process with the Town of Apex requires the property to be annexed into the Town of Apex. Fiscal Implications - No additional costs associated with annexation. Recommendation for Action - Staff requests Board approval of an annexation petition to the Town of Apex for approximately 8 acres of land adjacent to the Apex High School tract.

8.Annexation Petition - Baileywick Road Elementary
In 1995, the City of Raleigh with participation from Wake County and the Wake County Board of Education acquired a tract of land at Baileywick and Strickland Roads containing 64.75 acres. The Board of Education acquired 15.38 acres for the Baileywick Road Elementary School on condition that 2 to 3 acres of open space play area would be made available from the remaining tract, which was to be developed as a City of Raleigh Community Park. The City has initiated the development of the park site and has requested that the school tract be annexed into the City of Raleigh. Fiscal Implications - Reduced costs for municipal services. Recommendation for Action - Staff requests Board approval of an annexation petition to the City of Raleigh for the Baileywick Road Elementary School property of 15.38 acres.

9.Utility Easement for Water Line - New Wake Forest Area High
The Town of Wake Forest is requiring private developers to install a new 12-inch water line along Forestville Road, Wake Forest to complete a loop system for better fire protection. The town requires an easement approximately 15 feet wide by 2000 feet in length along the site for the proposed new Wake Forest area high school on Forestville Road to complete the loop system. Fiscal Implications - Cost savings to school system from not having to install water line at school system's expense. Recommendation for Action - Staff recommends Board approval to grant the Town of Wake Forest a utility easement along the site for the proposed new Wake Forest high site at Forestville Road, Wake Forest.

10.Resolution: Designer Selection for Kingswood Elementary
Kingswood Elementary PLAN 2000 renovation/addition project was scheduled to be implemented using the Design + Construction Management process. However, due to real estate, site and design constraints, staff recommends proceeding with a traditional design, bid, and build process. In order to facilitate the design process, designer selection waiver is recommended, based on the fact that a selection committee met February 6-7, 2002 and selected firms for upcoming projects. Davis Kane Architects was a very close runner up as a result of the selection process. A designer selection process normally takes six weeks time frame and will put a strain on the project schedule. Fiscal Implications - None. Recommendation for Action - Board approval is requested.

FINANCE

1. Report Of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all contracts and change orders for the third fiscal quarter of 2001-2002, which were approved by the administration, having a value greater than $50,000 and not over $100,000. Fiscal Implications: Not applicable.

2. IBM Lease: Storserver K3000
This is a new 3-year lease for equipment and support to be provided by Yorel Integrated Solutions. The STORServer will allow for online backup and disaster recovery restoration in a secure and reliable manner for all schools' network servers as well as central office and will centralize the management of this process. Three annual payments of $70,328.91 will be made for a total of $210,986.73. First payment will be made in August 2002. First three years of Silver level support are rolled into lease payments. Resolution approved by County Commissioners on April 1. Fiscal Implications: Total amount of lease is $210,986.73. Funding is being planned for and will be made available in the Technology Services Division current expense budget for the 2002-03 fiscal year. Funding will also be earmarked in the 2003-04 and 2004-05 fiscal year's current expense budget.

3. Change Order 2: Advantage Professionals Of Raleigh LLC Service Agreement
Original agreement was approved by the Board on October 2, 2001 to provide contract personnel for payroll functional support and to assist in quarterly and year-end process development. Original contract amount was not to exceed $468,000. There has been one previous change order to the contract which increased funding $99,831 to account for extension of a contractor's services. Rate was negotiated before extension was approved which resulted in a cost savings of $47,500. Current change order will increase funding $61,000 to cover addition of contract personnel to assist with reducing the number of payroll issues and help develop the new option pay schedule. Total amount of contract now equals $628,831. Fiscal Implications: Amount of change order 2 is $61,000. Funding for change order is available through a shift of funding from PO 15749 to PO 16760. This is due to a reduction in services offered by Alliance of Professionals & Consultants and the addition of services by Advantage Professionals of Raleigh. Funds encumbered on purchase orders taken from the Technology Services Division current expense budget.

4. IBM LEASE: Desktop And Laptop Equipment
This is a new 3-year lease for 32 IBM desktops and 39 IBM laptops to be utilized by Technology Services, the Superintendent's Office and Student Due Process. The decision to lease was made due to budget constraints. Leasing will also allow for refresh of equipment at the end of three years. Each piece of equipment will carry a three-year warranty to cover repairs should they arise. Three annual payments will be made not to exceed a total of $107,000. First payment will be made in August 2002. Resolution approved by County Commissioners on April 1. Fiscal Implications: Total amount of lease is not to exceed $107,000. Funding will be divided among Technology Services, the Superintendent's Office and Student Due Process and .is being planned for and will be made available in the respective departments' current expense budget for the 2002-03 fiscal year. Funding will also be earmarked in the 2003-04 and 2004-05 fiscal year's current expense budget.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1.Construction Documents: Fuquay-Varina Middle Addition and Renovations
(5 minutes)
Construction documents for Fuquay-Varina Middle PLAN 2000 addition and renovations, designed by Pearce, Brinkley, Cease and Lee, PA, will be presented for board approval. Fiscal Implications - Funding is available from the total project budget of $14,518,206, as provided in the PLAN 2000 Building Program. Recommendation for Action - Board approval of construction documents is recommended.

2.Construction Documents: Wake Forest/Rolesville High Multipurpose Facility (5 minutes)
The Athletic Booster Club of Wake Forest-Rolesville High has proposed the construction of a new building to include team locker rooms, offices, classrooms and storage space. Staff will present construction drawings prepared by H.S. Annis Architect for this project. The architect has estimated construction costs totaling $945,921 for the 9,000-sq. ft. facility while Bovis Lend Lease has estimated construction costs totaling $1,260,403. Fiscal Implications - The total project funds are $931,398 and consist of $461,398 from the 1996 State Bond building program, $500,000 from a grant from the North Carolina ABC Commission ($450,000 towards building fund), and $20,000 from the parent volunteer matching funds program associated with PLAN 2000 Deferred Maintenance funds. Recommendation for Action - Board approval is requested.

3. Schematic Design - Longview at Noble Road (5 minutes)
Staff will present the schematic design documents prepared by Gurel Architecture for the construction of the new LONGVIEW SCHOOL AT NOBLE ROAD. Fiscal Implications - Funding is available from the total project budget of $7,589,887, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

PROGRAM

1. Local Waiver Request For School Improvement Plans (10 minutes)
Middle Creek High School will open in August 2002 with ninth and tenth grade students. The principal has worked with staff and parents to develop the program and schedule for the Middle Creek High School. The school will operate on a four-by-four block schedule. This is the same schedule on which Fuqua-Varina High School operates. It is requested that the graduation requirements as outlined in Board Policy 5540 be waived to increase the number of credits needed for graduation at Middle Creek High School. Under the traditional schedule, students must pass 20 of 24 courses or 83.3% of their courses to graduate. Applying this standard to students at Middle Creek High School would result in students completing a four-year program of studies at MCHS being required to earn 26 credits out of 32 courses attempted for graduation. This requirement would be phased in as indicated below. Class of 2005, 24 credits required for graduation. Class of 2006, 26 credits required for graduation. There are no fiscal implications at this time. Board approval is recommended for this waiver.

2. Alternate Base and Resolution For Capped Schools (10 minutes)
Staff will present resolution and alternate schools for Olive Chapel Elementary and Hodge Road Elementary. Transportation costs will increase due to travel distance. Other facilities-related costs will be avoided. This item is presented for Board approval.

POLICY

1. POLICY 6410 - INAPPROPRIATE STUDENT BEHAVIOR (10 minutes)
Revised; First Reading (waiver of second reading requested)
This revision to this policy is to provide clarity of content to enhance an atmosphere conducive to teaching and learning.

2. POLICY 2304 - FACULTY/EMPLOYEE DRESS (10 minutes)
New; First Reading
This policy has been created to maintain and enhance an atmosphere conducive to teaching and learning for the students in the Wake County Public School System.

EMPLOYEE EXCELLENCE AWARD

Seventy-six (76) employees were nominated for this month's Employee Excellence Award. A committee of a cross section of employees selected ten (10) finalists. The Employee of the Month will be named the night of the Board Meeting.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.