WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 4/05/2005

OPEN SESSION

Committee of the Whole 1 p.m.
Board of Education Work Session on Superintendent's Plan for Student Success
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

RECOGNITION: SUSTAINABLE ENERGY LEADERSHIP AWARD

Wake County Public School System has received the Sustainable Energy Leadership Award from the North Carolina State Energy Office. Fiscal Implications: None. Recommendation for Action: For information only.

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

STUDENT ASSIGNMENT PUBLIC HEARING

The Wake County Board of Education received the administration's proposed Student Assignment Plan on Tuesday, March 1, 2005. On March 15, 2005, the school board held a work session to evaluate the impact of the currently proposed reassignment plan. Because of the modification to the assignment plan, node 369.1 is now in the proposed reassignment plan to move from Reedy Creek Elementary School to Adams Elementary School for the 2005-2006. This proposed move is being recommended because of crowding at this school. On April 5, the school board will hear public comments at the beginning of the meeting from parents that reside in this node (369.1) only. The board will vote on the proposal on April 5, 2005.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

February 15, 2005-Closed Session
February 15, 2005- Open Meeting
February 22, 2005 - Special Called Board Meeting
February 22, 2005 - Closed Session
March 1, 2005 - Committee of the Whole
March 1, 2005 - Closed Session
March 15, 2005 - Closed Session
March 16, 2005 - Board of Commissioners and Board of Education Joint Meeting
March 8, 2005- Human Resources Committee Meeting
February 2, 2005 - Community Relations Committee Meeting

PROGRAM

1. CONTRACT: WAKE COUNTY PUBLIC SCHOOL AND SHIGLEY FAMILY SERVICE

Shigley Family Services has provided evaluations for preschool students referred for Special Education Services under an existing contract. This amendment increases the contract to add up to an additional 101 multi-disciplinary evaluations.

2. BELL SCHEDULE RECOMMENDATIONS

The proposed bell schedule adjustment for Zebulon Elementary will place it on a true second tier. This adjustment will allow for greater usage of buses and service for the third tier schools. New schools opening in 2005-2006, Cedar Fork Elementary, Forest Pines Drive Elementary, Harris Creek Elementary, and Wakelon Elementary are recommended for placement on third their. An 8 a.m. to 2:45 p.m. bell schedule is recommended for Hedingham Middle.

3. AMENDMENT TO MAXIM HEALTHCARE SERVICES, INC., CONTRACT

Two new students with medical needs will need the services offered by Maxim Healthcare. Therefore, we need to increase the contract with Maxim Healthcare Services, Inc., to provide these services to the new students.

4. AMENDMENT III TO INTERPRETERS, INC., CONTRACT

In July 2003, the North Carolina Department of Public Instruction instituted new guidelines for interpreters and transliterators. These guidelines combined with the current pay scale have resulted in a number of vacant interpreter positions. Therefore, we need to increase the contract with Interpreters, Inc., to provide these services to our students and parents/guardians that would have been provided by positions we are unable to fill.

FACILITIES

1. UTILITY EASEMENT: DOUGLAS ELEMENTARY

Renovation of Douglas Elementary requires the relocation and replacement of a pad-mounted transformer providing electrical service to the facility. A new 10-foot wide easement to Progress Energy Carolinas, Inc. will provide access and area for the new transformer. Electrical lines will be placed underground. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a utility easement to Progress Energy Carolinas, Inc. to relocate and replace a pad-mounted transformer at Douglas Elementary.

2. ROAD CONSTRUCTION: PANTHER CREEK HIGH

On March 13, 2003, the Board of Education acquired 71 acres for the new Panther Creek High school. The Town of Cary paid one third of the purchase price of the land and agreed to construct McCrimmon Parkway providing for road access running west to east to NC Hwy 55. To complete road construction, the Town of Cary requires the dedication of 7,520.44 square feet of right of way, easements for permanent slope and temporary construction containing 88,751.89 square feet and a drainage easement containing 2,771.61 square feet. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant the Town of Cary additional right of way, slope and temporary construction easements and drainage easement to complete construction of McCrimmon Parkway.

3. INTERLOCAL AGREEMENT - HARRIS CREEK ELEMENTARY

Construction of the new Harris Creek Elementary includes recreational improvements not included in the standard elementary school program. Funding for these improvements is being provided by Wake County and includes an irrigated multi-purpose field, 44 additional parking spaces, picnic shelter, walking track, future tot-lot and playground. An Interlocal Agreement between Wake County and the Board of Education is required to set forth responsibilities of both parties. Fiscal Implications: None for Board of Education. Recommendation for Action: Staff requests Board approval of an Interlocal Agreement with Wake County for improvements at Harris Creek Elementary.

4. BIDS: AVERSBORO ELEMENTARY ROOF REPLACEMENT

Bids for the partial roof replacement at Aversboro Elementary School were received on March 10, 2005. Staff and Roof Engineering, Inc., recommend award of the single-prime contract to Quality Roofers & Guttering, Inc. in the amount of $234,347. Fiscal Implications: Funding is available from the total project budget of $298,000, as provided in the Re-Roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

5. RESOLUTION: RESCINDING LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Staff recommends rescinding the reallocation resolution approved 1-18-05, which reallocated savings from multiple PLAN 2000 Projects to Millbrook High. The amount of reallocation requested was $2,212,651. This action is consistent with the resolution approved by the Board on 3-01-05 pertaining to funding of PLAN 2004 Capital Building Program Projects. Therefore, the required funding will be reallocated to Millbrook High from projects the Board elects to defer, instead of from PLAN 2000 savings. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

FINANCE

1. GIFTS TO THE SYSTEM

Thirty-two gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $64,609.04. Fiscal Implications: Not applicable.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

A.Professional
B. Support

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1. RESOLUTION FOR CAPPED SCHOOLS

The staff of the Office of Growth Management will present alternative schools for Brassfield Elementary, Creech Road Elementary, Pleasant Union Elementary and Root Elementary.

2. GROWTH MANAGEMENT REASSIGNMENT PLAN 2005-2006

The staff of the Office of Growth Management presented recommendations for the 2005-2006 Growth Management Reassignment plan.

FACILITIES

1. CONSTRUCTION AGREEMENT: BARWELL ROAD ELEMENTARY AND PARK PROJECT

Construction of the new Barwell Road Elementary and City of Raleigh Community Center and Park requires a construction agreement between the Board and City outlining responsibilities of both parties. Budgets for construction of facilities have been established as well as an agreement for shared costs of infrastructure improvements. Fiscal Implications: Budget for Barwell Road Elementary $11,111,955. Budget for City Community Center and park $5,625,000. Recommendation for Action: Staff requests Board approval of a Construction Agreement with the City of Raleigh to construct the new Barwell Road Elementary and City of Raleigh Community Center and Park.

2. CONSTRUCTION AGREEMENT: BRIER CREEK ELEMENTARY AND PARK PROJECT

Construction of the new Brier Creek Elementary and City of Raleigh Community Center and Park requires a construction agreement between the Board and City outlining responsibilities of both parties. Budgets for construction of facilities have been established as well as an agreement for shared costs of infrastructure improvements. Fiscal Implications: Budget for Brier Creek Elementary $10,353,419. Budget for City Community Center and park $3,000,000. Recommendation for Action: Staff requests Board approval of a Construction Agreement with the City of Raleigh to construct the new Brier Creek Elementary and City of Raleigh Community Center and Park.

3. AGREEMENT: INFRASTRUCTURE IMPROVEMENTS - BRIER CREEK ELEMENTARY AND PARK PROJECT

On August 13, 2003, the Board of Education and the City of Raleigh jointly acquired 20.03 acres on Brier Creek Parkway for a new elementary facility, community center and community park. The property acquired from Brier Creek Associates is a portion of larger tract to be developed by Brier Creek Associates. Infrastructure improvements related to roads and public water are to be completed with shared costs among Brier Creek Associates, the City of Raleigh and the Wake County Board of Education. A formal three-party agreement outlining the scope of the project and responsibilities of the parties is now required. Fiscal Implications: Estimated cost of improvements for all parties $900,000. Estimated cost of Board of Education's share at 25% is $225,000 which is included in the project budget. Recommendation for Action: Staff requests Board approval of a three-party development agreement for infrastructure improvements at the new Brier Creek Elementary site.

4. RESOLUTION: FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Resolution requests funds for the Plan 2004 School Building Program previously approved by the Board. This request will provide design and construction funds for various projects as well as the balance of funding for the 2005 crowding solution. Request also appropriates funding for E-17 and E-19, which will be reallocated to various projects to cover escalation. E-17 and E-19 funding will be deferred to the next bond program without effecting schedules. The tentative total of this appropriation request is $35,910,728. The actual amount will be presented. Appropriations for PLAN 2004 to date total $327,356,942. The total PLAN 2004 appropriations including this request, equals $363,267,670. Recommendation for Action: Board approval is requested.

5. RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project construction funds from the PLAN 2004 projects at E-17 and E-19 to Program Contingency, Daniels Middle, Enloe High, Martin Middle, Millbrook High, Barwell Road Elementary, Harris Creek Elementary and Brier Creek Elementary. The reallocation to Program Contingency is to cover the anticipated amount of escalation at Cary High to be bid April 5, 2005. The tentative total reallocation amount is $20,366,231. The actual amount will be presented. Construction funds for E-17 and E-19 will be provided by the next bond program. Additional E-19 construction funds will be reallocated in the future as needed to fund escalation on other PLAN 2004 projects. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

6. BIDS: BRIER CREEK ELEMENTARY SCHOOL AND COMMUNITY CENTER

Bids for the Brier Creek Elementary School and Community Center were received on March 17, 2005. Staff and LS3P BONEY recommend award of the single-prime contract to Barnhill Contracting Co. in the tentative amount of $16,399,000. The total of the low multi-prime bids was $16,677,600. Fiscal Implications: The total proposed budget is $19,729,651 of which $80,000 is from the PLAN 2000 School Building Program, $12,825,444 is from the PLAN 2004 School Building Program, and $3,000,000 is from the City of Raleigh for the Community Center. A reallocation of $3,099,693 is needed to fully fund the school portion of the project and $724,514 is needed to fully fund the City of Raleigh portion. Program Contingency in the amount of $1,450,000 will be used to fully fund the construction contract until the additional funding is reallocated. The above amounts are tentative. The actual amounts will be presented. Recommendation for Action: Board approval is requested.

7. BIDS: BARWELL ROAD ELEMENTARY SCHOOL AND COMMUNITY CENTER

Bids for the Barwell Road Elementary School and Community Center were received on March 8, 2005. Staff and Small Kane Architects, PA recommend award of the single-prime contract to Barnhill Contracting Company in the tentative amount of $22,104,400, of which $14,660,901 is the WCPSS portion and $7,443,499 is the City of Raleigh portion. The total of the low multi-prime bids was $22,983,331. Fiscal Implications: The total proposed project budget is $26,079,266, of which $697,249 from PLAN 2000 School Building Program, $13,771,231 from the PLAN 2004 School Building Program and $6,025,000 from the City of Raleigh for the Community Center. A reallocation of $3,497,287 is needed to fully fund the school portion of the project and $2,088,499 is needed to fund the City of Raleigh portion. Program Contingency in the amount of $1,061,000 will be used to fully fund the construction contract until the additional funding is reallocated. The above amounts are tentative. The actual amounts will be presented. Recommendation for Action: Board approval is requested.

8. BIDS: NEW MODULAR ELEMENTARY SCHOOL ON SPRING FOREST ROAD

Bids were received and opened on March 31, 2005 for the site setup of the Modular Elementary School to be located on Spring Forest Road. Staff and Gurel Architects will present recommendation for award. Fiscal Implications: The project budget for the modular elementary on Spring Forest Road is $5,200,000. The total overall project budget for the 2005 Crowding Solution is $31,100,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $18,346,749 to the PLAN 2004 Mobile Classrooms - Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. An appropriation request in the amount of $5,897,000 is being processed to fully fund this project. This appropriation will increase the PLAN 2004 program to $564,443,749, which consists of $550,000,000 for the original program and an additional $14,443,749 to fund the 2005 Crowding Solution. Recommendation for Action: Board approval is requested.

POLICY

1. POLICY 5130-CHARACTER EDUCATION

New, Second Reading
Character Education Policy 5130 formalizes practices and beliefs related to the importance of character education and a positive learning environment in the Wake County Public School System (WCPS). This policy reflects the right character traits adopted by WCPSS in 1993 and focuses on curriculum, climate and community involvement as core components of the Character Education Program. Fiscal Implications-None. Recommendation for Action-Staff recommends approval.

2. POLICY 6424-GANG AND GANG-RELATED ACTIVITY

New; First Reading
The purpose of this policy is to address gang and gang-related activities. This policy will assist in maintaining order, safety and discipline, and protecting students and staff in the school. Fiscal Implications: None. Recommendation for Action: Board approval is needed

INFORMATION ITEMS

1. EMERGENCY MANAGEMENT TASK FORCE REPORT

As an important follow-up to the January 19th snow event, an Emergency Management Task Force was created to assess options for improving the district's response to future system-wide emergencies. The Task Force Recommendations are being presented to the Board for information. Fiscal Implications- None at this time. Recommendation for Action-None.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.
�To establish, or instruct board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S.143-138.11 (a)(5).

SPOTLIGHT ON STUDENTS

Twenty students will be recognized as Spotlight on Students award winners.

PUBLIC HEARING ON THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS

Citizens who signed up to address the 2005-2006 Superintendent's Plan for Student Success during the pubic hearing will be called on in priority order. Each individual speaker will be allowed three minutes for remarks.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.