Board Agenda for the Week of 3/5/2002

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

STUDENT ASSIGNMENT HEARING

Public Hearings on the Student Reassignment Proposal were held on Wednesday, February 20, 2002, at Middle Creek High School, Sanderson High School and Southeast Raleigh High School. No further comments on the current Student Reassignment plan will be included in the school board's regular meeting on March 5, 2002.

CONSENT ITEMS

APPROVAL OF MINUTES

January 22, 2002 - Program CommitteeOctober 16, 2001- Closed Session
February 12, 2002 - Finance CommitteeNovember 7, 2001 - Closed Session
August 27, 2001 - Closes SessionDecember 4, 2001 - Closed Session
September 4, 2001 - Closed SessionDecember 18, 2001 - Closed Session
September 18, 2001 - Closed SessionJanuary 8, 2002 - Closed Session
October 2, 2001 - Closed SessionJanuary 22, 2002 - Closed Session

FACILITIES

1. Bids: Asbestos Abatement - Broughton High
Pre-approval is requested for asbestos abatement bids, which are scheduled to be received on February 26, 2002, if the bids are within the abatement budget of $400,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Pre-approval allows acceleration of preliminary abatement activities at minimal financial risk. Fiscal Implications - Funding is available from the total project budget of $14,797,735, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board pre-approval is recommended, with the condition that bids are within the abatement budget.

2. Bids: East Garner Middle Addition
Pre-approval is requested for bids, which are scheduled to be received on February 28, 2002, if the bids are within the CCAP of $8,230,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications - Funding is available from the total project budget of $10,644,843, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board pre-approval is recommended with the condition that bids are within the CCAP.

3. Bids: Mary E. Phillips High Building Replacement
Bids for Mary E. Phillips High School replacement were received on February 12, 2002. Staff and The Freelon Group, Inc. recommend awarding a single-prime contract to Poythress Commercial Contractors, Inc. in the amount of $4,540,500. The low multi-prime bid was $4,473,487. Fiscal Implications - Funding is available from the total project budget of $6,531,161, of which $6,384,305 is from the PLAN 2000 School Building Program and $146,856 is from the 1996 State Bond Program. Recommendation for Action - Board approval is requested.

4.Designer Selection: Design Package 2002A
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee will present recommendations for the board to select architectural firms for the following projects:
Enloe High - BJAC, pa
Daniels Middle - Cline Design Associates PA
North Garner Middle - Skinner, Lamm & Highsmith PA Architects
Knightdale Elementary - Shuller Ferris Lindstrom & Associates
Wendell Elementary- MBAJ architecture
Rolesville Elementary- Brown & Jones Architects
Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

5.Future Right-of-Way Dedication - Cary Elementary
Approval of plans by Cary officials to renovate the Cary Elementary campus includes a requirement to provide right-of-way for the future extension of Harrison Avenue. The exact alignment has not been determined and construction may be 8 to 10 years away. Cary officials have agreed to accept a letter from the board of education agreeing to convey right-of-way and construction easements when an alignment has been determined and a construction schedule has been developed. Fiscal Implications -
Right-of-Way and construction easements to be conveyed at no cost to the Town of Cary. Recommendation for Action - Staff requests board approval to convey right-of-way and construction easements for the future Harrison Avenue extension at no cost to the Town of Cary at a future date to be determined by Cary officials.

FINANCE

1. Gifts to the System
Forty-nine gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $288,899.72. Fiscal Implications: Not applicable.

2. Increase Existing Purchase Order For Presort Mail Services
As per Board policy 8361.1, Board approval is necessary to extend existing purchase order beyond $100,000.00 limit. Fiscal Implications: Original purchase order was for $90,000.00, anticipate incurring an additional $143,117.00 for postage services. Money to cover this is in the fiscal year 2002 budget.

3. Service Contract: Professional Mail Services, Inc.
The attached contract is provided for action as per board policy 8361.1. The contract will provide Wake County Public School System with a new mail presort service. Fiscal Implications: Funding in the amount of $233,117.00 per year for the next three years is currently available through the Office of Community Services postage expense budget.

HUMAN RESOURCES

1. Recommendation for Employment

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. Construction Documents: Broughton High Renovations ( 5 minutes)
Staff will present construction documents prepared by Cherry Huffman Architects, PA, for the design of renovations to Broughton High. Fiscal Implications -Funding is available from the total project budget of $14,797,735, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

FINANCE

1. Finance Committee Recommendations For WCPSS Legal Representation( 5 minutes)
The attached resolution and recommendations regarding legal representation for the Wake County Public School System are presented at the request of the Finance Committee. Fiscal Implications: None at this time.

PROGRAM

1. Student Assignment Plan for 2002-2003 (60 minutes)
Recommendations for the 2002-2003 Student Assignment Plan were presented to the Board on January 22, 2002. These recommendations were presented as information. The opening of new schools and student movement will result in increased transportation costs. Other facility-related costs will be avoided. This item is presented for Board approval.

2. Army Junior ROTC Program (5 minutes)
Wakefield High School applied for an Army Junior ROTC program and has received conditional approval from the Department of the Army. The support from the Department of the Army will include half the salary for an officer and half the salary for a non-commissioned officer. The school must commit to pay the other half of each salary. Additionally, the Department of the Army will provide equipment, uniforms, and supplies to support the program. WCPSS will provide classroom space, storage space, and proof of insurance. Students and instructors will be included under the system's insurance. Wakefield High School will absorb the start-up costs and the personnel to support the program from its school operating budget and ADM allocation. Staff recommends that the board approve entering into this contract with the Department of the Army for an Army Junior ROTC program at Wakefield High School.

INFORMATION

FACILITIES

1. Site and Building Options for Longview Facility and PLAN 2000 Special/Optional School(10 minutes)
Staff will present for information the site and building options that have been considered for the Longview facility and the new special/optional middle school included in PLAN 2000. Options include a cost-saving proposal to construct a new Longview facility on the Noble Road site and to renovate the existing Longview facility for the new special/optional middle school that is included in PLAN 2000. Fiscal Implications - Funds are available from the PLAN 2000 School Building Program. Recommendation for Action - For information only at this time.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115-319 and to establish or instruct the board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contact or proposed contact for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11 (a)(5)

HUMAN RESOURCES

1. Recommendations for Administrative Appointment

SPOTLIGHT ON STUDENTS

Fifteen students will be recognized as Spotlight on Students award winners.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.