WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 3/2/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
�Wake Technical Community College Board of Trustees
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

January 21, 2004-Program Committee Meeting
January 13, 2004- Community Relations Meeting
February 10, 2004-Community Relations Meeting

FACILITIES

1. PLAN 2004 BUILDING PROGRAM: PROPOSED CAPACITY FOR "E11"

Board approval is requested to increase the capacity of elementary school "E11" from 677 students and 40 teaching spaces, to a capacity of 792 students and 46 teaching spaces. The site purchased for "E11" on Forestville Road will accommodate a larger school and make better use of the 26-acre site. At the February 10, 2004 meeting of the Board of Education Facilities Committee, the concept was reviewed for advancing construction of "E11" as one of the larger elementary schools (792 student capacity) versus the original scope (677 student capacity). In addition to the increase in the number of teaching spaces, the media center and the dining room will also be proportionally increased in size. Changes to the site will include longer driveway for car drop-off/pick-up and additional parking spaces. Fiscal Implications: The capacity and budget for one of the other new elementary schools will be reduced to offset the budget increase at "E11". Staff will request the budgets and appropriations be adjusted to reflect this change along with the appropriation request for "E11" construction funds later. The current design appropriation for "E11" supports the larger design contract allowing the project to move forward without interruption. Recommendation for Action: Board approval is requested.

2. RESOLUTION: ELEMENTARY "E10" - DESIGNER SELECTION WAIVER

Resolution is presented to waive the traditional designer selection process and to select Small Kane Architects, PA for the design of the PLAN 2004 Elementary E10. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Cedar Fork Elementary prototype. This prototype is an efficient design ready to be site adapted which will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Small Kane Architects, PA. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

3. UTILITY EASEMENT - TURNER CREEK ELEMENTARY

To provide telecommunication services to the new Turner Creek Elementary facility, BellSouth Telecommunications requires an easement one (1) foot wide and six hundred fifteen (615) feet in length along Board property at N.C. Highway 55. An underground cable will be installed. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of an easement 1 foot wide and 615 feet in length to BellSouth Telecommunications to install an underground telecommunications cable to serve Turner Creek Elementary.

4. CHANGE ORDER NO.1: DOUGLAS ELEMENTARY

On October 8, 2003, the Board approved the design consultant agreement for Douglas Elementary with Schenkel & Shultz, PA. The proposed compensation for the design consultant equaled $483,600. Contracts were issued for the design phase only for $314,340 for design narrative through 67% of design development. With the approval of the PLAN 2004 School Building Program, Board approval is now requested for change order No. 1 to Schenkel & Shultz, PA in the amount of $169,260 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. Fiscal Implications: Funding is available from the total project budget of $8,657,268, of which $760,753 is from the PLAN 2000 School Building Program start-up funds, $7,896,515 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

5. CHANGE ORDER NO. 2: BROUGHTON HIGH

On August 5, 2003, the Board approved the design consultant agreement for Broughton High renovations to the Holliday Gym and Auxiliary Gym with Cherry Huffman Architects, P.A. The proposed compensation for the design consultant equaled $418,500. Contracts were issued for the design phase only for $272,025 for design narrative through 50% design development phase. With the approval of the PLAN 2004 School Building Program, Board approval is now requested for change order No. 2 to Cherry Huffman Architects, P.A. in the amount of $146,475 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. Fiscal Implications: Funding is available from the total project budget of $6,120,466, of which $1,000,000 is from PLAN 2000 School Building Program and $5,120,466 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

6. CONSTRUCTION DOCUMENTS: BROUGHTON HIGH

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Broughton High Holliday Gym renovations. Fiscal Implications: Funding is available from the total project budget of $6,120,466, of which $1,000,000 is from the PLAN 2000 School Building Program and $5,120,466 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

7. BIDS: FOX ROAD ELEMENTARY MODULAR DINING BUILDING, PACKAGE C-1

A modular dining building is needed to relieve crowding in the existing dining room due to the high membership in the school. Bids for the modular dining building at Fox Road Elementary were received on February 12, 2004. Staff and Gurel Architecture recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $293,900. Fiscal Implications: Funding is available from the total project budget of $400,000, of which $267,000 is from the PLAN 2004 School Building Program and $133,000 is from Capital Outlay. Recommendation for Action: Board approval is requested.

8. BIDS: WILLOW SPRINGS ELEMENTARY MODULAR CLASSROOM BUILDING, PACKAGE C-2

A new modular classroom building will be installed at Willow Springs Elementary to replace existing mobile units and expand capacity. Bids for the modular classroom building at Willow Springs Elementary were received on February 12, 2004. Staff and Gurel Architecture recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $299,000. Fiscal Implications: Funding is available from the total project budget of $400,000, of which $211,500 is from the PLAN 2004 School Building Program, and $188,500 is from Capital Outlay. Recommendation for Action: Board approval is requested.

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Fuquay-Varina Middle. Fiscal Implications: These authorization forms are required for bank records.

2. CHANGE ORDER 2 TO ST TECH, INC. SERVICE AGREEMENT

Technology Services has had an agreement with ST Tech since January 2003 to provide functional and technical support for all Payroll and Human Resources functions, which includes the HRMS module of the Oracle ERP. Change Order 1 to the original agreement was approved in June 2003 to extend the term through the 2003-04 fiscal year. ST Tech has provided additional contracted personnel during the year thus causing the invoiced amounts to increase. Additional funding is required to cover remaining invoiced amounts through June 30, 2004. Fiscal Implications: Total amount of change order is $122,400. Funding for contracted services is available in the Technology Services current expense budget

PROGRAM

1.POLICY 6400 -CODE OF STUDENT CONDUCT

(Revised: First Reading)
The purpose of this policy revision is to update policy to reflect current system process/trends.
Fiscal Implications-None. Recommendation for Action-Staff recommends board approval.

2.POLICY 6410 -INAPPROPRIATE STUDENT BEHAVIOR

HUMAN RESOUCES

1. RECOMMENDATIONS FOR EMPLOYMENT

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1.NAME OF THE BASEBALL FIELD AT BROUGHTON HIGH IN MEMORY OF WILLIE A. WARREN

The Broughton High community has recommended that the baseball field at the school be named Wiley A. Warren Memorial Field in honor of Mr. Wiley A. Warren who passed away on October 3, 2003. Mr. Warren's contributions to Raleigh as well as Broughton High are immeasurable. Coach Warren was responsible for initiating Babe Ruth baseball in Raleigh and Wake County and was involved in starting and continuing many of the existing youth summer and fall baseball programs in the Raleigh area. In 1976, Wiley Warren, along with Ernest Helms and Principal, Dr. Richard Jewell founded the Broughton High School Athletic Booster Club. He raised money, and supplied much of the labor to build the dugouts, storage facilities, press box, three batting cages, and the tree lined exterior of the field. In the early eighties, Wiley was diagnosed with cancer and retired from his position with the state. He spent his recuperation time improving and maintaining BHS's field. However, he took the beautification and the improvement of the Broughton baseball field facility as his personal project in order to get through his illness. Since the eighties, Wiley Warren has volunteered not only as the groundskeeper but also as an assistant coach to the BHS baseball team. Coach worked with Broughton student/athletics throughout the spring, summer, and fall for those many years. In 1999, he had to relinquish an active role as coach due to deteriorating health, but he would call to check on the team and actually would raise money for BHS baseball from his bed. It is appropriate to name the baseball facility after Mr. Wiley A. Warren. Fiscal Implications: Cost of a plaque or sign will be funded by private donations. Recommendation for Action: Board approval is requested.

2. PLAN 2000 PROPOSED REVISIONS: SPECIAL/OPTIONAL SCHOOLS PLANNING CONCEPT

Staff will present a revised funding plan that addresses a new special/optional middle school and renovations/additions at Longview. The original PLAN 2000 program included a new special/optional middle school and new Longview building at a total cost of $11,988,586. On October 8, 2002, the BOE approved an additional $5,566,217 for a new K-12 optional school with additional capacity. Due to the difficulty in acquiring a new site for this school, it is recommended that the additional capacity be added to Longview and build a special/optional middle school on a smaller site within the approved total budget of $17,554,803. Fiscal Implications: The proposed master plan for Longview and the new special/optional middle school does not change the total funding required. Recommendation for Action: Board approval is requested.

3. SCHEMATIC DESIGN: NORTH GARNER MIDDLE

Staff will present the schematic design documents prepared by Skinner Lamm & Highsmith, P.A. for the construction of renovations and site improvements at North Garner Middle. Fiscal Implications: Funding is available from the total budget of $9,425,907, of which $583,058 is from the PLAN 2000 School Building Program start-up funds and $8,842,849 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. PURCHASE OF SCHOOL BUSES, MAINTENANCE SERVICE TRUCKS, AND ACTIVITY BUSES

Approval is requested to purchase twenty school buses, three maintenance service trucks, and ten activity buses to accommodate growth. Higher than anticipated growth has generated a need for more buses than the number currently available and on order. Having only one bus maintenance facility in the county dictates purchase of maintenance service vehicles so mechanics can be dispersed to several bus parking lots throughout the county to perform required maintenance. Activity buses are needed to implement a plan to start replacing over-mileage and outdated activity buses that are rapidly becoming safety concerns. Fiscal Implications: A total of $1,968,261 capital outlay is required ($1,260,000 for school buses, $45,861 for service trucks, and $662,400 for activity buses). Funds are available in the current budget as reflected on the potential changes to budget report.

LEGISLATIVE

1.2004 LEGISLATIVE AGENDA

The 2004 Legislative Agenda has been reviewed by the Legislative Committee and is being presented for board approval.

INFORMATION

FACILITIES

1. PLAN 2000/2004 STATUS REPORT/DISCUSSION

Staff will provide an annual update of the PLAN 2000 and PLAN 2004 School Building Programs that will reflect schedule, funding and capacity information. Fiscal Implications: No fiscal implications at this time. Recommendation for Action: This item is for information only.

PROGRAM

1. GROWTH MANAGEMENT ASSIGNMENT PLAN FOR 2004-2005

The staff of the Office of Growth Management will present recommendations for the 2004-2005 Growth Management Assignment Plan to the Board. The opening of new schools will require additional buses to service the new routes. This item is presented for information.

SPOTLIGHT ON STUDENTS

ACTION ITEMS (cont'd.)
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.