WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 3/15/2005

OPEN SESSION

Committee of the Whole 1 p.m.
Board of Education Work Session on Student Reassignment
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

RECOGNITION

SIR WALTER RALEIGH AWARD AT UNDERWOOD ELEMENTARY

The Underwood Elementary School Addition and Renovation project has received a Sir Walter Raleigh Award for Community Appearance from the City of Raleigh. Staff will present details of the award. Fiscal Implications: None. Recommendation for Action: For information only.

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

STUDENT ASSIGNMENT PUBLIC HEARING

The Wake County Board of Education received the administration's proposed Student Assignment Plan on Tuesday, March 1, 2005. The school board has scheduled public hearings for parents to comment on the formal plan on Monday, March 14, 2005 at Sanderson High. The board will vote on this proposal in April 5, 2005.
The school board's regular meeting will not include public comments on the current Student Reassignment Proposal. You may still provide input directly to the administration by mail, e-mail, and through the WCPSS Website.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

February 1, 2005- Open Meeting
February 1, 2005 - Committee of the Whole
February 15, 2005 - Committee of the Whole
February 14, 2005- Joint Meeting Board of Commissioners and Board of Education
February 28, 2005- Joint Meeting Board of Commissioners and Board of Education
February 8, 2005 - Instructional Programs Committee Minutes

FACILITIES

1. CHANGE ORDER: PURCHASE OF NEW MODULAR CLASSROOM UNITS.

Bids for the purchase of 2 modular elementary schools with alternates for additional units, were received on November 9, 2004. Staff recommends award of Change Order No. 2 to Resun Leasing, Inc. in the amount of $1,259,654.00 for three additional six classroom units and one additional eight classroom unit, which will be located at the Willow Springs Elementary, Holly Springs Elementary, York Elementary and Middle Creek Elementary school sites. Fiscal Implications: The total project budget is $31,100,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $18,346,749 to the PLAN 2004 Mobile Classrooms - Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. A future appropriation request in the amount of $5,897,000 will be required to fully fund the Mobile Growth Project. This later appropriation will increase the PLAN 2004 program to $564,443,749, which consists of $550,000,000 for the original program and an additional $14,443,749 to fund the 2005 Crowding Solution. Recommendation for Action: Board approval is requested.

2. CHANGE ORDER: SITE SET-UP OF MOBILE CLASSROOM UNITS / PACKAGE D-2

Board approval is requested for Change Order No. 1 to C. Blake Lewis. This change order, in the amount of $575,000, is for the site set-up of 25 additional mobile classroom units / Package D-2. Fiscal Implications: The total project budget is $31,100,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $18,346,749 to the PLAN 2004 Mobile Classrooms - Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. A future appropriation request in the amount of $5,897,000 will be required to fully fund the Mobile Growth Project. This later appropriation will increase the PLAN 2004 program to $564,443,749, which consists of $550,000,000 for the original program and an additional $14,443,749 to fund the 2005 Crowding Solution. Recommendation for Action: Board approval is requested.

3. BIDS: SITE SET-UP OF MODULAR UNIT AT LONGVIEW / PACKAGE A-1

Bids were received on March 7, 2005 for the site set up of an eight classroom modular unit to be located at Longview for swing space use. Staff and Gurel Architecture, Inc. recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $170,900. Fiscal Implications: At the March 2, 2004 Board meeting, the Board approved the total combined project budget for Longview and Special/Optional. For Longview, the current proposed budget is $11,867,377. Currently $5,650,261 is available from the PLAN 2000 School Building Program, $5,566,217 is yet to be reallocated from PLAN 2000 Start-Up Funds, $529,741 will be reallocated savings from the PLAN 2000 Special/Optional Middle School, and $121,158 has already been spent toward the project from the State Bond Program. Recommendation for Action: Board approval is requested.

4. BIDS: WAKE FOREST/ROLESVILLE MIDDLE ROOF REPLACEMENT

Bids for the roof replacement at Wake Forest/Rolesville Middle School were received on February 10, 2005. Staff and Rooftop Systems Engineers, P.C., recommend award of the single-prime contract to Curtis Construction Company, Inc. in the amount of $743,744. Fiscal Implications: Funding is available from the total project budget of $1,274,000, as provided in the Re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. SERVICE CONTRACT: PROFESSIONAL MAIL SERVICES, INC.

The attached contract is provided for action as per board policy 8361.1. The contract will provide mail presort services for the Wake County Public School System by the current provider and at the same cost. Fiscal Implications: Funding in the amount of $252,184 per year for the next three years is currently available and/or projected through the Office of Community Services postage expense budget.

2. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Holly Springs Elementary. Fiscal Implications: These authorization forms are required for bank records.

3. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for February 2005. Fiscal Implications: Not applicable.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. BIDS: NEW MODULAR ELEMENTARY SCHOOL ON DUBOIS SITE

Upon re-advertisements bids were received and opened on March 7, 2005 for the site setup of the Modular Elementary School to be located on the Dubois site. There were an insufficient number of bidders on February 24, 2005 to allow opening of the bids. Staff and Gurel Architecture, Inc. recommend award of the single-rime contract to Beau Chene Company, LLC in the amount of $1,414,000.00. Fiscal Implications: The total project budget is $31,100,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $18,346,749 to the PLAN 2004 Mobile Classrooms - Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. A future appropriation request in the amount of $5,897,000 will be required to fully fund the Mobile Growth Project. This later appropriation will increase the PLAN 2004 program to $564,443,749, which consists of $550,000,000 for the original program and an additional $14,443,749 to fund the 2005 Crowding Solution.
Recommendation for Action: Board approval is requested.

2. BIDS: SITE SET-UP OF MODULAR UNITS AT LOCKHART ELEMENTARY AND WILLOW SPRINGS ELEMENTARY

Bids were received on March 7, 2005 for the site setup of the six classroom modular units to be located at Lockhart Elementary and Willow Springs Elementary Schools. Staff and Brown & Jones Architects, Inc. will recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $254,000.00. Fiscal Implications: The total project budget is $31,100,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $18,346,749 to the PLAN 2004 Mobile Classrooms - Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. A future appropriation request in the amount of $5,897,000 will be required to fully fund the Mobile Growth Project. This later appropriation will increase the PLAN 2004 program to $564,443,749, which consists of $550,000,000 for the original program and an additional $14,443,749 to fund the 2005 Crowding Solution. Recommendation for Action: Board approval is requested.

3. CONSTRUCTION DOCUMENTS: HEDINGHAM MIDDLE

Staff has reviewed the construction documents for Hedingham Middle School and requests Board approval and authorization to advertise for construction. Fiscal Implications: At the March 2, 2004 Board meeting, the Board approved the total combined project budget for Longview and Hedingham Middle School (Special/Optional). For Hedingham Middle School, the current proposed project budget is $5,863,574. Currently $6,279,915 is available from the PLAN 2000 School Building Program and $113,400 is currently available from the PLAN 2000 Deferred Maintenance Program. The additional $529,741 will be reallocated to the Longview Project. With the increase of the current proposed project budget for Hedingham Middle School, the total combined project budget for Longview and Hedingham Middle School will remain the same. Note: The current owner of condominium unit number 1 will reimburse WCPSS for their portion of the roof replacement of the single story condominium building. The Deferred Maintenance portion of the budget was added to cover the condominium building roofing and is not part of the original middle school budget. The roofing replacement is needed now to stop further damage to the building by water infiltration. Recommendation for Action: Board approval is requested.

4. BIDS: ENLOE HIGH

Bids for the Enloe High School Additions and Renovations were received on February 22, 2005. Staff and Brown Jurkowski Architectural Collaborative will present recommendation for award. Fiscal Implications: The total project budget is $31,347,889 of which $9,151,942 is currently available from the PLAN 2000 School Building Program, and $22,195,947 is from the PLAN 2004 School Building Program. The low bid came in over budget. A future reallocation will be required. Recommendation for Action: Board approval is requested.

5. BIDS: MARTIN MIDDLE

Bids for the Martin Middle School Additions and Renovations were received on February 15, 2005. Staff and Davis Kane Architect, PA will present recommendations for award. Fiscal Implications: The total project budget is $22,404,567, of which $1,157,258 is from the PLAN 2000 School Building Program Start Up, and $21,247,309 is from the PLAN 2004 School Building Program. The low bid came in over budget. A future reallocation will be required. Recommendation for Action: Board approval is requested.

6. BIDS: DANIELS MIDDLE

Bids for the Addition and Renovation, Phase III at Daniels Middle School were received on February 24, 2005. The electrical portion was re-bid March 7, 2005 because the only electrical bid received on February 24, 2005 was disqualified due to an error. Staff and Cline Design, PA will present recommendation for award. Fiscal Implications: The total project budget is $16,314,039, of which $822,678 is from PLAN 2000 Start-Up funds, and $15,491,361 is from the PLAN 2004 School Building Program. The low bid came in over budget. A future reallocation will be required. Recommendation for Action: Board approval is requested.

POLICY

1. POLICY 5130-CHARACTER EDUCATION

New; First Reading
Character Education Policy 5130 formalizes practices and beliefs related to the importance of character education and a positive learning environment in the Wake County Public School System (WCPSS). This Policy reflects the eight character traits adopted by WCPSS in 1993 and focuses on curriculum, climate and community involvement as core components of the Character Education Program. Fiscal Implications-None. Recommendation for Action-Staff recommends approval.

2. POLICY 6424-GANG AND GANG-RELATED ACTIVITY

New; First Reading
The purpose of this policy is to address gang and gang-related activities. This policy will assist in maintaining order, safety and discipline, and protecting students and staff in the school. Fiscal Implications: None. Recommendation for Action: Board approval is needed

INFORMATION ITEMS

FINANCE

1. PRESENTATION OF THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS, 2005-2006

To present the Superintendent's Plan for Student Success for 2005-2006.
Fiscal Implications: This document establishes the Superintendent's Plan for Student Success for fiscal year 2005-2006. Also, included are Projections for 2006-2007 and 2007-2008.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

2. RECOMMENDATIONS FOR ADMINISTRATIVE TRANSFERS

3. RECOMMENDATION FOR CAREER STATUS

EMPLOYEE EXECELLENCE AWARD

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.