Board Agenda for the Week of 2/5/2002

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
1. Trip to Mexico
Superintendent's Report

RECOGNITION

1. NCSU Mathematics Competition Winners

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

STUDENT ASSIGNMENT HEARING

The Wake County Board of Education received the administration's proposed Student Reassignment Proposal on January 22, 2002. Public hearing will be set for Wednesday, February 20, for parents to comment on the formal plan. Locations are Sanderson High School, Middle Creek High School, and Southeast Raleigh High School. The board will vote on this proposal in March.
The school board's regular meeting will not include public comments on the current Student Reassignment Proposal. You may still provide input directly to the administration by mail, e-mail, WCPSS Website, or use our Hotline number 919-501-7998.

CONSENT ITEMS

APPROVAL OF MINUTES

January 15, 2002 - Community Relations Committee
December 18, 2001 - Program Committee
November 13, 2001 - Human Resources Committee
December 11, 2001 - Human Resources Committee
January 15, 2001 - Human Resources Committee
December 4, 2001 - Policy Committee
January 15, 2002 - Finance Committee
September 4, 2001 - Board Meeting

FACILITIES

1. Contract Amendments: PYA Monarch - Frozen, Canned and Miscellaneous Food
Child Nutrition recommends two amendments to the current contract with PYA Monarch to: (1) add $450,000 to the contract estimate for the period July 1, 2001 through January 31, 2002 and (2) extend the term of the contract from February 1, 2002 through July 31, 2002. The original estimated amount of this unit-price contract anticipated the delivery of USDA commodities in September 2001, that did not actually arrive until December 2001. This delay increased the amount of purchases required from PYA Monarch for the first half of the fiscal year by approximately $450,000. Continuation of the contract for the second half of the fiscal year is based upon price increases for only 20 items out of a total of 278 items. Fiscal Implications -Funds are available in the 2001-2002 current expense budget. Recommendation for Action - Board approval of the contract amendments is recommended.

2. Dedication of Right-Of-Way and Utility Easements: Knightdale High, Elementary and Community Park
The Town of Knightdale and the North Carolina Department of Transportation require the dedication of a right-of-way five feet in width along Horton Road and Old Knight Road with an additional twenty-foot wide dedication on Forestville Road to serve the new high school, elementary school, and community park. Two fifty-foot wide right-of-way dedications are required for interior public roads from Horton Road and Old Knight Road. A utility easement to provide sewer and water service on the site is also required, ranging in width from twenty feet to forty. Recommendation for Action - Staff recommends board approval to dedicate the required right-of-way and utility easements to serve the new Knightdale High, elementary, and community park feet. Fiscal Implications - None.

3. Utility Easement - Athens Drive High Renovations
Renovations at Athens Drive High include installation of underground communications cables provided by BellSouth Telecommunications, Inc. BellSouth requires an easement ten (10) feet wide on the Athens Drive campus to install and maintain these underground cables. Fiscal Implications - None. Recommendation for Action - Staff recommends board approval of a utility easement to BellSouth Telecommunications, Inc. ten feet wide to allow installation and maintenance of underground communications cables.

FINANCE

1. Change Order 1: Paragon Computer Professionals, Inc. 2001-02 Service Agreement
Technology Services entered a contract with Paragon in July 2001 to receive contracted DBA services in support of applications associated with HR/Payroll, Finance/Accounting and NCWise functions. Initial amount of contract was $81,500 for services to be provided through December 31, 2001. There is a need to retain said services through June 30, 2002. Change order will extend contract end date and increase funding $59,000, which will bring the total amount of contract to $140,500. Fiscal Implications: Amount of change order is $59,000. Funding for contracted services was identified and planned for during the 2001-02 fiscal year. Funding is available through the Technology Services Division current expense budget.

2. IBM Lease: Upgrade To Rs/6000 Boxes
This is a new 3-year lease to upgrade both AIX boxes, which house all the new Oracle business applications. Current S70 boxes will be upgraded to S80 boxes and one additional tape drive will be installed in each. The new S80 boxes will increase speed and reliability as well as provide redundancy, significantly reducing the chance of down time or loss of data. By locking in pricing as an upgrade instead of purchasing new equipment, WCPSS is able to save approximately $113,000 in equipment and installation services costs. Three annual payments of $289,378 will be made for a total of $868,134. First payment will be made in August 2002. Resolution presented to County Commissioners for approval on February 4. Fiscal Implications: Total amount of lease is $868,134. Funding is being planned for and will be available in the Technology Services Division current expense budget in the 2002-03 fiscal year. Funding will also be earmarked in the 2003-04 and 2004-05 fiscal year's current expense budget.

3. Budget Amendments And Transfers, 2001-2002
To report changes in the budget resolution resulting from transactions processed during
October - December 2001. Fiscal Implications:
Adjust State Public School Fund+ $6,349,113
Adjust Local Current Expense Fund+ $5,343,864
Adjust Federal Programs Fund+ $18,434,768
Adjust Capital Outlay Fund+$35,689,165
Adjust Multiple Enterprise Fund- $522,189
Net Changes+ $ 65,294,721

4. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Athens Drive High and Farmington Woods Elementary. Fiscal Implications: These authorization forms are required for bank records.

PROGRAM

1. Grant Proposals
Competitive (#622): Z. Smith Reynolds Foundation, Inc. / Davis Drive Middle School. Competitive (#623): Z. Smith Reynolds Foundation, Inc. / Central Office. Fiscal implications vary by grant. Staff recommends that the board approve the applications.

HUMAN RESOURCES

1. Recommendation for Employment

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1. Additional Inclement Weather Days for 2001-2002 Traditional Instructional Calendar
(5 minutes)
The snow storm of early January 2002 has depleted the approved inclement weathers days included in the 2001-2002 traditional instructional calendar; therefore, the administration is requesting the Board's consideration and approval days to be identified for use, as needed, fir further inclement weather. We recommended the following days in the order listed:
Thursday, May 30 (currently a teacher workday)
Monday, April 1 (currently a vacation day)
Friday, May 31 (not currently designated)
Monday, March 25 (currently a vacation day)
Tuesday, March 26 (currently a vacation day)
Wednesday, March 27 (currently a vacation day)
Thursday, March 28 (currently a vacation day)
Fiscal Implications-Unknown. Recommendation for Action-Request the Board's approval

FINANCE

1. Interlocal Agreement Between the City of Raleigh and The Wake County Board of Education (5 minutes)
Sessions Laws of 2001 (Chapter 286) granted the City of Raleigh authority to operate a system of cameras to monitor and control violations of traffic control devices at intersections in the city and to levy fines for such violations. The law further states that such fines be paid to the Wake County Schools. The City of Raleigh provides a number of services to the Board that are not traditional city services. The City and the board are entering this interlocal agreement to formalize their agreement of the use of clear proceeds to be derived from enforcement of these efforts authorized by Chapter 286.Fiscal Implications- Anticipated proceeds have been estimated between $500,000 and one million dollars. Recommendation for Action-Request the Board's approval of this interlocal agreement.

FACILITIES

1.Construction Documents: Cary Elementary Addition and Renovations (5 minutes)
Construction documents for Cary Elementary PLAN 2000 addition and renovations, designed by DTW Architects and Planners, LTD, will be presented for board approval. Fiscal Implications - Funds are available from the total project budget of $11,232,092, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval of construction documents is recommended.

INFORMATION

LEGISLATIVE

1. Proposed Legislative Agenda for 2002 (10 minutes)
The proposed 2002 legislative agenda has been reviewed by the Legislative Committee of the school system and is presented for information. Fiscal Implications -Undetermined at this time. Recommendation for Action -For information only.

FINANCE

1. Mid-Year Budget Update(20 minutes)
As part of the budgeting process, on-going analyses of budgets occur. The Analysis of Potential Changes in Budget summary details savings, projected costs, and a potential net cost to be covered during the year. The status of the actual-to-projected expenditures at mid-year will be presented. Fiscal Implications: Action may be requested at a later time related to potential net costs. Recommendation for Action -For information only.

PROGRAM

1. Assignment of New Subdivisions to Schools (5 minutes)
Staff will present recommendations for the following subdivisions: Town Hall Place and Downing Glen (phase 4). Transportation costs will increase due to travel distance. Other facilities related costs will be avoided. This item is presented for information.

SPOTLIGHT ON STUDENTS

Fifteen students will be recognized as Spotlight on Students award winners.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.