Board Agenda for the Week of 2/17/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

HEALTHY SCHOOLS TASK FORCE PRESENTATION

(Reception immediately following presentation)

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

January 6, 2004-Open Meeting
February 3, 2004-Open Meeting
February 3, 2004-Closed Session

FACILITIES

1. UTILITY AND PIPELINE EASEMENT-PANTHER CREEK HIGH

To provide public water and sewer to the new Panther Creek High School, the Town of Cary requires a utility and pipeline easement containing 815 square feet. The easement will provide water and sewer stubs to allow future connections to school facilities. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a utility and pipeline easement to the Town of Cary to provide water and sewer service to the new Panther Creek High School.

2. RESOLUTION: CLOSING OF 1996 STATE BOND PROJECTS

Resolution requests closing of 1996 State Bond projects as listed on attached resolution, and a revision to the state bond expenditure plan which totals $1,737,667.76. Staff is continuing to work on additional State Bond project closeouts and anticipates a future reallocation of an additional $1.1 million. Fiscal Implications: The consolidated amount closed from these projects is $1,737,667.76. These funds will be transferred to Knightdale High. This transfer will create county bond savings in the PLAN 2000 Knightdale High project, which will be reallocated to a future PLAN 2004 project. Recommendation for Action: Board approval is requested.

3. CHANGE ORDER NO. 9: WAKE FOREST ELEMENTARY

Board approval is requested for Change Order No. 9 to Blue Ridge Enterprises. This change order, in the amount of $117,977 is for renovation of seven classrooms following asbestos abatement. Fiscal Implications: Funding is available from the total project budget of $6,735,413, as provided in the Phase IIIB School Building Program. Recommendation for Action: Board approval is requested.

4. CHANGE ORDER NO. 1: PANTHER CREEK HIGH

On April 1, 2003, the Board approved the design consultant agreement for Panther Creek High with Boney, PLLC. The proposed compensation for the design consultant equaled $1,586,000. A contract was issued for the design phase only for $706,070 with $86,930 previously under contract for design narrative and 5% of schematic design services. With voter approval of the PLAN 2004 School Building Program, Board approval is now requested for change order No. 1 to Boney, PLLC in the amount of $793,000 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. Fiscal Implications: Funding is available from the total project budget of $40,599,946, of which $1,546,945 is from the PLAN 2000 start-up funds, $14,359,539 is from PLAN 2000, $66,500 is from PLAN 2000 Modernization, $4,900,000 is from Phase IIIB, and $19,226,962 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

5. CHANGE ORDER NO. 5: HOLLY SPRINGS HIGH

On April 1, 2003, the Board approved the design consultant agreement for Holly Springs High with Cherry Huffman Architects, P.A. The proposed compensation for the design consultant equaled $1,428,098. A contract was issued for the design phase only for $732,549 with $47,000 previously under contract for design narrative and 5% of schematic design services. With voter approval of the PLAN 2004 School Building Program, Board approval is now requested for change order No. 5 to Cherry Huffman Architects, P.A. in the amount of $648,549 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. Fiscal Implications: Funding is available from the total project budget of $40,490,654, of which $9,000 is from PLAN 2000 Modernization, $1,546,945 is from the PLAN 2000 School Building Program start-up funds, $45,036 is from Wake County Parks and Recreation, and $38,889,673 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

6. BIDS: WAKE FOREST ROLESVILLE HIGH

Bids for the dining addition at Wake Forest Rolesville High were received on January 22, 2004. Staff and Jill B. Smith Architect recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $735,000. Fiscal Implications: Funding is available from the total project budget of $903,912, as provided in the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. REPORT OF ADMINISTRATION APPPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000 for January 2004. Fiscal Implications: Not applicable.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1.SCHEMATIC DESIGN: DANIELS MIDDLE PHASE III

Staff will present the schematic design documents prepared by Cline Design Associates, PA for the construction of additions and renovation to Daniels Middle. This design is the final phase of three construction projects occurring over the next five years: 1. Bates Building renovations; 2. Bus loop and parking along Oberlin Road; 3. Additions and renovations to Daniels Middle. Fiscal Implications: Funding is available from the total project budget of $16,368,596, of which $822,678 is from the PLAN 2000 School Building Program start-up funds, and $15,545,918 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

PROGRAM

1. MAGNET SCHOOLS ASSISTANCE PROGRAM BOARD RESOLUTION

The 2004-07 magnet grant proposal is under development. School programs for which funding is sought must match federal regulations that govern the Magnet Schools Assistance Program. Start-up and initial costs for program expansion and conversion will be shared. Plans include the following magnets schools: Enloe, Southeast Raleigh, North Garner, Joyner, and Conn. Estimated amount of grant award: $10,000,000. Contingency funds if grant is not successful: $1,100,000. Staff recommends that the Board adopt the resolution supporting the Magnet Schools Assistance Program proposal.

INFORMATION

LEGISLATIVE

1. PROPOSED YEAR 2004 LEGISLATIVE AGENDA

Staff will present for information the proposed Year 2004 Legislative Agenda. Fiscal Implications-None. Recommendation for Action-This is for information only.

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivision: Quarry Pointe (Phases 1, 2, and 3). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for information.

2. MAGNET SCHOOLS OF AMERICA'S 22ND NATIONAL CONFERENCE OF MAGNET SCHOOLS

WCPSS will host the 22nd annual conference on Magnet Schools, April 18-22, 2004. A sub-theme of the conference is "50 Years After Brown v. Board of Education". The conference will be held at the Sheraton Capital Center Hotel and Raleigh Convention Center. Participants will visit many of Wake County's nationally recognized magnet schools. Keynote speakers for the conference include Superintendent Bill McNeal, National Public Radio Correspondent and Author, Juan Williams, and Disney Teacher of the Year, Ron Clark. A reception will be held at Exploris Museum on Sunday evening, April 18 to welcome conference attendees to Wake County. The festival "A Taste of North Carolina" will be held on the Convention Center Plaza featuring artisans from around our state on Tuesday evening, April 20. Students from Wake County's magnet schools will perform during the conference. Wake County Board of Education members are invited to participate in all conference events. There are no specific fiscal implications to the school district. Transportation for the "second chance" school visits may be provided by WCPSS's transportation department. This item is presented for information.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

2.RECOMMENDATION FOR ADMINISTRATIVE TRANSFERS

PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.