Board Agenda for the Week of 2/15/2005

OPEN SESSION

Committee of the Whole 2p.m.
ACV08-05 Instructional Technology-New Tools Update
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

STUDENT ASSIGNMENT PUBLIC HEARING

The Wake County Board of Education will receive the administration's proposed Student Assignment Plan in the month of March 2005. After that presentation is made, the school board will set public hearings for parents to comment on the formal plan.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

January 18, 2005 - Open Meeting
November 17, 2004 - Community Relations Committee Meeting

INSTRUCTIONAL PROGRAMS

1. DANIELS MIDDLE SCHOOL TRIP TO TOKYO AND SHIWA TOWN, JAPAN

Students participating will be representative of 8th grade. Approximately eight students will participate and three chaperones. Students will depart from Raleigh on Thursday, June 2, and return on Friday, June 10, 005. No school will be missed as this is over summer break. Purpose of the field trip is to begin a three-year exchange program with Shiwa Town Junior High School to compare and contrast school cultures.

2. ENLOE HIGH SCHOOL TRIP TO SCHWETZINGEN, GERMANY

Students participating will be representative of grades 9-12. Approximately ten students will participate and two chaperones. Students will depart from Raleigh on Thursday, June 2, and return on Monday, July 4, 2005. No school will be missed as this is over summer break. Purpose of the field trip is to promote German language, broaden knowledge of Germany, attend inter-cultural meetings, compare US and German cultures, and to travel and visit

FACILITIES

1. DESIGN CONSULTANT AGREEMENT: E9/E12 ELEMENTARY (FOREST PINES

DRIVE)

The approved PLAN 2004 School Building Program includes two new 655 student capacity elementary schools, E-9 and E-12, which will be located on one site on Forest Pines Drive. In order to fit on the site, E12 will be smaller than the originally planned 792 capacity. Negotiations have been completed with LS3P/Boney for the reuse of the prototype used at Brier Creek Elementary. This is the fourth and fifth reuse of this prototype. On August 17, 2004 the Board approved the selection of LS3P/Boney and Pearce, Brinkley, Cease and Lee, P.A. as architects for E-9 and E-12 elementaries respectively. Due to the solution accommodating two schools on the same site and the fact that the LS3P/Boney prototype has a smaller footprint, it is recommended that LS3P/Boney be awarded a contract for both. The form of agreement is the standard form approved by the board attorney. Fiscal Implications: Funding is available from the combined total project budgets of $27,985,798, as provided in the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $982,899. A future board action will reallocate $1,118,030 to a yet to be determined new elementary school that was planned to be 677 capacity and will now be 792 capacity. Recommendation for Action: Board approval is requested.

2. BIDS: DANIELS MIDDLE ASBESTOS ABATEMENT

Bids for the Asbestos Abatement Project, in preparation for the Phase III renovations at Daniels Middle School were received on February 1, 2005. This is for the first of three phases of abatement for this project. Staff and EEC, Inc. recommend award of the single-prime contract to NEO Corporation in the amount of $213,200. This is less than the estimated amount. Fiscal Implications: Funding is available from the total project budget of $16,314,039, of which $822,678 is from PLAN 2000 Start-Up funds and $15,491,361 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

3. PANTHER CREEK HIGH SCHOOL - UTILITY EASEMENT

Construction of the new Panther Creek High School requires the dedication of a 10-foot wide electrical utility easement to Progress Energy Carolinas, Inc. The easement requires electric lines to be located underground and will circulate throughout the campus. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 10-foot wide utility easement at Panther Creek High to Progress Energy Carolinas, Inc.

FINANCE

1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for January 2005. Fiscal Implications: Not applicable.

2. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Baucom Elementary and Wake Forest Rolesville Middle. Fiscal Implications: These authorization forms are required for bank records.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. NAME FOR NEW SCHOOL FACILITY - NORTH RALEIGH (E-9)

On December 20, 2004, the Board of Education approved of a contract to acquire approximately 20 acres of land on Forest Pines Drive, Raleigh, for perhaps two elementary facilities. As a result of a modular school being located in the Wake Forest area whose population may eventually reside at the Forest Pines Drive location, naming of the new permanent facility is now required. Fiscal Implications: None. Recommendation for Action:Staff requests Board approval to officially name at least one of perhaps two permanent facilities - Forest Pines Drive Elementary.

2. NAME FOR NEW SCHOOL FACILITY - ZEBULON AREA (E-15)

On December 20, 2005, the Board of Education approved of a contract to acquire approximately 34 acres of land on Zebulon Road and Pippin Road, Zebulon, for a new elementary facility. The property represents a portion of the 300-acre Weaver's Pond development project. A significant geographic feature across Pippin Road from the school site is a large lake that will be incorporated within the Weaver's Pond development. Naming of the new elementary facility is required. Fiscal Implications: None. Recommendation for Action:
Staff requests Board approval to officially name the new elementary facility in Zebulon - Lakeview Elementary.

3. SCHEMATIC DESIGN: WAKE FOREST ROLESVILLE HIGH

Staff will present the schematic design documents prepared by Davis Kane Architects, PA, for the construction of Wake Forest Rolesville High Vocational Education Building. The original program specified a renovation of the existing building. Upon analysis by the architect, the best solution is the construction of a new building. This most cost effective solution will require additional funding. Fiscal Implications: The proposed project budget is $3,040,445 of which $2,540,445 is provided in the PLAN 2004 School Building Program. A future reallocation of $500,000 will be required. Recommendation for Action: Board approval is requested.

4. CONSTRUCTION DOCUMENTS: EAST WAKE HIGH

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the addition and renovation at East Wake High School. Upon analysis by the architect, the best solution is the construction of a new building. This most cost effective solution will require additional funding. Fiscal Implications: Funding is available from the total project budget of $20,290,847, of which $1,079,172 is from PLAN 2000 Start-Up funds and $19,211,675 is from the PLAN 2004 School Building Program. This project is currently estimated to be $2,917,653 over budget. A future reallocation is needed to fully fund the project. Recommendation for Action: Board approval is requested.

5. BIDS: APEX ELEMENTARY ROOF TRUSS REPAIR

The existing roof trusses of the 1952 building have cracked or split in a few areas. Investigations by our consultant have found the original wood in the trusses did not meet the specifications of the original design. Repairs will involve reinforcement of all trusses. The gymnasium has been closed for the past month and will remain closed until repairs can be completed. Bids for the roof repair at the Apex Elementary Gymnasium were received on February 10, 2005. Staff and Ramsay GMK will present recommendation for award. Fiscal Implications: Funding is available from the Deferred Maintenance component of PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

INFORMATION ITEMS

FACILITIES

1. CHANGE ORDER NO. G-4: PANTHER CREEK HIGH

Change Order No. G-4 to D. H. Griffin Construction Co. is presented for informational purposes only. The change order, in the amount of $97,947 is for the removal of debris off the Panther Creek High site. This debris was discovered in the early stages of site work and the decision at that time was to dispose of it on site at an estimated cost of $58,615. It has recently been determined that there is too much debris to dispose of on site and the best solution is to remove it off site. The debris encountered is apparently debris from Hurricane Fran that was placed on this site without the approval of the previous property owner. The total estimated cost of removing the debris off site is $156,562. Efforts are being made to recover these additional costs from the previous property owner. Fiscal Implications: Funding is available from the total project budget of $42,075,185, of which $1,546,945 is from the PLAN 2000 Start-Up funds, $14,359,539 is from PLAN 2000, $66,500 is from PLAN 2000 Modernization, $4,900,000 is from Phase IIIB, and $21,202,201 is from PLAN 2004 School Building Program. Recommendation for Action: No action required.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.
�To establish, or instruct board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. The property if acquired will be used for a new public school facility and is located on Barwell Road, Raleigh, N.C., and property located on State Road 1625, Green Level, Durham Road, Cary, N.C. pursuant to G.S.143-138.11 (a)(5).
�To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board. G.S.143-318.11(a)(3).

ACTION ITEMS(cont'd)

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

2. ADMINISTRATIVE TRANSFERS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.