|
|
| Board of Education |
Board Agenda for the Week of 2/01/2005 |
OPEN SESSION
Committee of the Whole - 2p.m.ACV05-05-Alternative Services, School, and Program Document
ACV06-05-Promoting Student Success
ACV07-05- Project Englightenment
CALL TO ORDER - 4p.m.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order—first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
December 20, 2004 - Open MeetingJanuary 18, 2005 - Committee of the Whole
January 11, 2005-Finance Committee Meeting
Joint Work Session of the BOE and BOCC - December 15, 2004
Joint Work Session of the BOE and BOCC - January 10, 2005
January 11, 2005- Instructional Program Committee Meeting
January 11,2005 - Human Resources Committee Meeting
December 20, 2004 - Closed Session
January 4, 2005 - Closed Session
January 18, 2005 - Closed Session
INSTRUCTIONAL PROGRAMS
1. AMENDMENT II TO INTERPRETERS, INC., CONTRACT
In July 2003, the North Carolina Department of Public Instruction instituted guidelines for interpreters and transliterators. These guidelines combined with the current pay scale have resulted in a number of vacant interpreter positions. Therefore, we need to increase the contract with Interpreters, Inc., to provide these services to our students and parents/guardians that would have been provided by positions we are unable to fill.2. GRANT PROPOSALS
1. Competitive (#925): Prudential Foundation / Weatherstone Elementary School.
2. Competitive (#926): NC Department of Public Instruction, Coordinated School Health
Program/Central Office, Curriculum and Instruction
3. Competitive (#927): NC Department of Public Instruction/East Garner Middle School.
4. Competitive (#928): NC Governor's Crime Commission, Juvenile Justice Planning/Southeast Raleigh Magnet High School and Lincoln Heights Community Model Magnet Elementary School.
FACILITIES
1. NAME FOR NEW SCHOOL FACILITY - ROLESVILLE (E-14)
On January 11, 2005, the Board of Education acquired 16.394 acres for a new elementary facility in Rolesville. The property fronts Stratford School Boulevard, which runs from Rogers Road to West Young Street. The property acquired is a portion of a larger tract to be developed as a mixed use community entitled Stratford. Naming of the new elementary facility is now required. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the new elementary school - Stratford Elementary.2. NAME FOR NEW SCHOOL FACILITY - NORTH RALEIGH (E-9)
On December 20, 2004, the Board of Education approved of a contract to acquire approximately 20 acres of land on Forest Pines Drive, Raleigh, for perhaps two elementary facilities. As a result of a modular school being located in the Wake Forest area whose population may eventually reside at the Forest Pines Drive location, naming of the new permanent facility is now required. Fiscal Implications: None. Recommendation for Action:Staff requests Board approval to officially name at least one of perhaps two permanent facilities - Forest Pines Drive Elementary.
3. NAME FOR NEW SCHOOL FACILITY - ZEBULON AREA (E-15)
On December 20, 2005, the Board of Education approved of a contract to acquire approximately 34 acres of land on Zebulon Road and Pippin Road, Zebulon, for a new elementary facility. The property represents a portion of the 300-acre Weaver's Pond development project. A significant geographic feature across Pippin Road from the school site is a large lake that will be incorporated within the Weaver's Pond development. Naming of the new elementary facility is required. Fiscal Implications: None. Recommendation for Action:Staff requests Board approval to officially name the new elementary facility in Zebulon - Lakeview Elementary.
4. BIDS: LEESVILLE ROAD MIDDLE ROOF REPLACEMENT
Bids for the roof replacement at Leesville Road Middle School were received on January 6, 2005. Staff and Roof Engineering, Inc. recommend award of the single-prime contract to Owens Roofing, Inc. in the amount of $456,944. Fiscal Implications: Funding is available from the total project budget of $892,000, as provided in the re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.5. GRASS MOWING AT 111 SITES
The contract term is March 1, 2005, through June 30, 2005, for 110 school sites and one office site. Contracts will be awarded as follows: Baines' Landscaping, Inc., $84,234; Herb's Lawn Care Service, $73,383; Olive Farms, $44,334; Pinnacle, Inc., $105,429; Hensley's Lawn & Landscaping, $51,056. Fiscal Implications: Funds for the period March 1, 2005 through June 30, 2005, in the amount of $358,436, are available in our current expense budget. Recommendation for Action: Board approval is requested.6. BRIER CREEK ELEMENTARY SCHOOL - JOINT USE AGREEMENT WITH PROVISIONS FOR SHARING THE USE OF INTERIOR SPACES IN THE SCHOOL AND COMMUNITY CENTER
WCPSS and City have agreed to divide the jointly purchased 20-acre track of land and provide a simple fee deed to WCPSS for approximately 10.3 acres. City agreed to pay for the design and construction costs to upgrade the Brier Creek Elementary School multipurpose room to a full-size gym and community center with additional parking. The community center will be principally used for City purposes during school and non-school hours. Fiscal Implications-WCPSS and City have agreed to exchange indoor and outdoor maintenance services. WCPSS shall provide routine structural maintenance for the community center and full-size gym. City will provide maintenance of the school grounds and outdoor amenities. WCPSS shall annually allocate to the City a monetary credit amount for the City performed outdoor maintenance to be used in lieu of City's payment of a WCPSS interior maintenance fee. City credit in excess of interior maintenance fee may be used towards charges for the City's use of areas of Brier Creek Elementary School other than the community center and gym until the credit amount is exhausted or until the end of the WCPSS fiscal year. Recommendation for Action - Board approval is requested.7. HOLLY SPRINGS ELEMENTARY SCHOOL - LEVEL 4 JOINT USE AGREEMENT FOR THE USE OF THE MULTIPURPOSE ATHLETIC FIELD, MULTIPURPOSE CONCRETE PAD, PLAYGROUNDS, OUTDOOR BASKETBALL COURTS, PARK ENTRANCE PLAZA, WALKING TRACK, DESIGNATED PARKING AREAS AND DRIVE ACCESSES
Town will maintain the multipurpose athletic field, multipurpose concrete pad, playgrounds and equipment, outdoor basketball courts, park entrance plaza, walking track, and share in the maintenance of designated parking areas and drive accesses. The school shall have priority of use both during school and non-school hours. The term of this agreement is 25 years. Fiscal Implications Town will maintain the designated areas to the Level 4 Joint Use Agreement Landscape Maintenance Standards in exchange for drive access to Jones Park and the privilege to schedule and rent the designated areas of Holly Springs Elementary School when those areas were not needed or scheduled for school use. Recommendation for Action - Board approval is requested.8. VANDORA SPRINGS ELEMENTARY SCHOOL - LEVEL 4 JOINT USE AGREEMENT FOR THE USE OF THE OPEN PLAY AREAS, PLAYGROUNDS, SHELTER, AND TOT LOT LOCATED ON BOARD PROPERTY AND THE TOWN OF GARNER USE AGREEMENT FOR THE PARKING AREA AND DRIVE ACCESS LOCATED ON TOWN PROPERTY IDENTIFIED AS JAYCEE PARK
Town has agreed to maintain the open play areas, playgrounds, shelter, and tot lot located on Board property along with the adjacent parking area and drive access located on Town property identified as Jaycee Park. The school shall have priority of use during school and non-school hours. The term of this agreement is 25 years. Fiscal Implications - Town shall be responsible to maintain the designated areas to the Level 4 Joint Use Agreement Landscape Maintenance Standards in exchange for the privilege to schedule and rent the designated areas when those areas are not needed or scheduled for school use. Recommendation for Action - Board approval is requested.9. SALEM MIDDLE SCHOOL - LEVEL 4 JOINT USE AGREEMENT FOR THE USE OF THE BASEBALL FIELD, SOFTBALL FIELD, MULTIPURPOSE FIELD WITH TRACK, OPEN PLAY/PRACTICE FIELD, DESIGNATED PARKING AREAS, DRIVE ACCESSES, AND FUTURE CONCESSION/RESTROOM BUILDING
Town will maintain the baseball field, softball field, multipurpose field, open play/practice field, track, designated parking areas, drive accesses, and future concession/restroom building. The school shall have priority of use both during school and non-school hours. The terms of this agreement is 25 years. Fiscal Implications- Town shall maintain the designated areas to the Level 4 Joint Use Agreement Landscape Maintenance Standards in exchange for the privilege to schedule and rent the designated areas when those areas were not needed or scheduled for school use. Recommendation for Action - Board approval is requested.10. ZEBULON ELEMENTARY SCHOOL - LEVEL 4 JOINT USE AGREEMENT FOR THE USE OF THE BASEBALL, SOFTBALL, AND SOCCER FIELDS, OPEN PLAY AREA, OUTDOOR BASKETBALL COURTS, WALKING TRACK, NATURE TRAIL, DESIGNATED PARKING AREAS AND DRIVE ACCESSES, FUTURE CONCESSION/RESTROOM BUILDING, SHELTER, AND VOLLEYBALL COURT.
Town will maintain the baseball, softball, and soccer fields, open play area, outdoor basketball courts, walking track, designated parking areas and drive accesses, nature trail, and future concession/restroom building, shelter and volleyball court. The school shall have priority of use both during school and non-school hours. The terms of this agreement is 25 years. Fiscal Implications - Town will maintain the designated areas per the Level 4 Joint Use Agreement Landscape Maintenance Standard in exchange for the Town's privilege to schedule and rent the designated areas when those areas were not needed or scheduled for school use. Recommendation for Action - Board approval is requested.FINANCE
1. GIFTS TO THE SYSTEM
One hundred and two gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $63,390.62. Fiscal Implications: Not applicable.HUMAN RESOURCES
1. RECOMMENDATION FOR EMPLOYMENT
2. WAKE COUNTY SCHOOL SYSTEM 2004-05 SALARY SCHEDULE FOR GUIDANCE COUNSELORS WITH NATIONAL BOAD CERTIFICATION
1.Last year the National Board for Professional Teaching Standards added Counseling as an area for certification.
2.In November 2004 we were notified that 33 Wake County Guidance Counselors had qualified for National Board Certification.
3.In order to pay counselors the additional 12% pay increase through the Oracle payroll system, a new salary schedule had to be developed.
Fiscal Implications- The fiscal implications will include the appropriate salary and benefit costs. Recommendation for Action-Please approve as presented.
COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
INSTRUCTIONAL PROGRAMS
1. EAST WAKE SCHOOL OF HEALTH SCIENCE
East Wake High School received a New Schools Planning Grant to design a Health Science School in their existing facility. Staff will be presenting the design features of this plan. Information will also be shared regarding East Wake's long-range plan for the school. Fiscal Implications-East Wake High School will seek an implementation grant from the New Schools Project to support the design initiatives. Attached is a summary of costs for this program over the next three years. New cost centers (school numbers) will be established upon funding and implementation of this grant. Recommendation for Action-Board approval is requested for submission of a New Schools Project implementation grant by East Wake High School as outlined in the presentation.FACILITIES
1. BIDS: SITE SET-UP OF MOBILE CLASSROOM UNITS / PACKAGE D-1
Main Points: Bids for the site set-up of 25 mobile classroom units, Package D-1, were received on January 24, 2005. There were an insufficient number of bids to open on the original bid date. Two bids were received upon re-advertisement. Staff and H.S. Annis Architect recommend award of a single-prime contract to C. Blake Lewis in the amount of $461,912.00. Fiscal Implications: The total project budget is $34,400,000 of which $25,203,000 is currently available through PLAN 2004 appropriations of $9,800,000 to the PLAN 2004 Mobile Classrooms-Growth project, PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project, and $8,546,749 from PLAN 2005 Crowding Solution. Recommendation for Action: Board approval is requested.FINANCE
1. CONTRACT: SAF-T-NET ALERTNOW NOTIFICATION
Board approval is requested for contracted telephone notification service to parents/guardians when an emergency situation occurs at any school. Saf-T-Net will provide customer support, 24x7x365 at a centralized call center. Fiscal Implications: Funds are available through the Emergency Response Grant.POLICY
1. POLICY 8350 - BIDDING FOR CONSTRUCTION OR REPAIR WORK
Revised; First ReadingThis revision is recommended to align policy with recent legislation. Fiscal Implications-None.
Recommendation for Action-Staff recommends the Board approve the Revised, First Reading of Policy 8350.
2. POLICY 8360 - PURCHASE CONTRACT ADMINISTRATION
Revised; First ReadingThis revision is recommended to align policy with recent legislation. Fiscal Implications-None.
Recommendation for Action-Staff recommends the Board approve the Revised, First Reading of Policy 8360.
3. DELETIONS OF POLICY 8300 - PURCHASING AUTHORITY;
POLICY 8301 - PURCHASING FUNCTION;
POLICY 8302 - STANDARDIZATION
POLICY 8312 - SUPPLIER SPECIFICATIONS
POLICY 8320 - STATE DIVISION OF PURCHASE AND CONTRACT
POLICY 8330 - COMPETITIVE PURCHASING
POLICY 8340 - INFORMAL BIDDING OR QUOTATIONS
POLICY 8352 - ADVERTISING FOR BIDS
POLICY 8353 - BID OPENINGS
POLICY 8354 - BID AWARDS
POLICY 8355 - LACK OF ACCEPTABLE BIDS
POLICY 8356 - BID AWARD HISTORY FILE
Deletions; First ReadingPolicies recommended for deletion are no longer applicable or are included in recommended revision of Policies 8350 & 8360.Fiscal Implications-None. Recommendation for Action-Staff recommends the Board approve the Deletion, First Reading of policies indicated.
INFORMATION ITEMS
1. CAREER AND TECHNICAL EDUCATION PROGRAM
this presentation provides an overview of the Wake County Public School System Career and Technical Education Program. Fiscal Implications-None. Recommendation for Action-Presentation for information only.2. EMERGENCY MANAGEMENT INFORMATION
During the January 19th snow event, many systems malfunctioned leading to a critical situation. Phone systems were overwhelmed. Roads gridlocked. Buses could not get through to deliver children to their homes. Central Office staff's ability to contact bus drivers was interrupted. However, district personnel responded with energy, expertise, and compassion. The safety of children was assured. As an important follow-up an Emergency Management Task Force has been created to assess options for improving the district's response to future system-wide emergencies.Fiscal Implications-None at this time. Recommendation for Action-None.
ACTION ITEMS(cont'd)
HUMAN RESOURCES
1. ADMINISTRATIVE TRANSFER
CLOSED SESSION
To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.To consider confidential personnel information protected under G.S. 115C-319.
To establish, or instruct board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract.
SPOTLIGHT ON STUDENTS
Seventeen students will be recognized as Spotlight on Students award winners.ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.