Board Agenda for the Week of 1/6/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

MAYORS' TASK FORCE PRESENTATION

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

September 16, 2003 - Open Meeting
December 16, 2003 - Open Meeting

FACILITIES

1. RESOLUTION: FUNDING FOR PLAN 2000 SCHOOL BUILDING PROGRAM

Resolution requests an appropriation from the restricted fund balance to Apex Elementary in the amount of $45,556. These are privately contributed funds that were closed into restricted fund balance at fiscal year end June 30, 2003, that must be allocated to the new fiscal year 2003-2004 budget. Fiscal Implications: Total of this appropriation request is $45,556. Recommendation for Action: Board approval is requested.

2. RESOLUTION: LEAD MINE ELEMENTARY ROOF REPLACEMENT

Bids for the roof replacement of all steep slope roof areas at Lead Mine Elementary were received on December 4, 2003. Staff and Rooftop Systems Engineers, P.C. recommend award of the single-prime contract to Metal Roofing Corp. in the amount of $436,850. Fiscal Implications: Funding is available from the total project budget of $500,000, of which $450,000 is from the PLAN 2000 School Building Program, $50,000 is from PLAN 2000 Deferred Maintenance. Recommendation for Action: Board approval is requested.

PROGRAM

1. GRANT PROPOSALS

Competitive (#831): Best Buy Children's Foundation, Teach / Wake Forest Rolesville High School. Competitive (#832): State Library of North Carolina, School Library Collection / Fuller Elementary School. Competitive (#833): North Carolina Association of Science Teachers / Fuquay-Varina High School. Competitive (#834): North Carolina Bluebird Society, Inc. / Fuquay-Varina High School. Competitive (#835): North Carolina Department of Environment and Natural Resources / Fuquay-Varina High School. Competitive (#836): Wal-Mart Foundation, Environmental Project / Fuquay-Varina High School. Competitive (#837): Laura Bush Foundation, Literacy / Middle Creek Elementary School. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

ACTION ITEMS

FACILITIES

1. SCHEMATIC DESIGN: CARY HIGH ADDITION AND RENOVATIONS

Staff will present the schematic design documents prepared by Pearce Brinkley Cease + Lee PA for the construction of Cary High addition and renovations. Demolish auditorium. Construct new classroom building, auditorium and support spaces. Renovations and site upgrades. Fiscal Implications: Funding is available from the total project budget of $21,063,691, of which $1,276,290 is from the PLAN 2000 start up funds and $19,787,401 is from the PLAN 2004 School Building. Recommendation for Action: Board approval is requested.

2. SCHEMATIC DESIGN: MARTIN MIDDLE ADDITION AND RENOVATIONS

Staff will present the schematic design documents prepared by Davis Kane Architects, P.A. for the construction of Martin Middle addition and renovations. Demolish older facilities, new construction, renovations and site upgrades. Fiscal Implications: Funding is available from the total project budget of $22,479,417, of which $1,157,258 is from the PLAN 2000 School Building Program and $21,322,159 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. PURCHASE OF SCHOOL BUSES AND ADDITION OF BUS DRIVERS

To approve purchase of twenty-five school buses and addition of twenty-five bus drivers to accommodate growth and the student assignment plan. A recent assessment revealed the thirty buses already on order for the 2004-2005 school year are insufficient to meet the demands of growth and opening seven new schools. Past fiscal decisions to delay purchase of school buses have created an untenable situation, which must be immediately addressed if students are expected to be transported safely and on time. Fiscal Implications: A total of $1,787,643 is required ($1,575,000 capital outlay and $212,643 driver cost).

PROGRAM

1. POLICY REVISION, SECOND READING

At the December 16 meeting, a new policy, # 5121, was added to the agenda by the board member and approved for first reading. Subsequently, Policy # 5120 was revised by some board members based on the discussion at the December meeting. This revision is attached and labeled Draft 1. Staff has prepared a separate revision of Policy #5120 (Draft 2) that is intended to address concerns raised by board members and to incorporate state law and SBE Standard Course of Study. The staff revision limits sex education instruction to those topics listed in the SBE "Healthful Living Curriculum." This change would require modifications to the high school healthful living elective, Healthful Living II, and would move and alter the emphasis of the units on diversity and tolerance in the current 7-9 curriculum. This draft would avoid potential problems in the interpretation and implementation of the December 16 proposed policy and the new Draft 1. Fiscal Implications-None. Recommendation for Action-Staff recommends adoption of Draft 2 of Policy 5120.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

SPOTLIGHT ON STUDENTS

PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.