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Board Agenda for the Week of 1/20/2004 |
OPEN SESSION
COMMITTEE OF THE WHOLE MEETING - 2:00 p.m.Topic for discussion -Costing out Goal 2008
OPEN SESSION
CALL TO ORDER - 4:00 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chairman's CommentsSuperintendent's Report
APPROVAL OF MEETING AGENDA
RECOGNITION
1. Art Contest
To recognize the cooperative efforts between Wake County Public School System and the Home Builders Association.
2. 2003-2004 Todd Fuller Mathematics Competition Winners
To present the 2003-2004 Todd Fuller Math Competition Award to the Enloe High School Mathematics Team for their first place finish in the Todd Fuller Mathematics Competition. To present the First Place Individual Award to Jason Bosko from Enloe High School. To present the Second Place Individual Award to Qinxian (Chelsea) He from Enloe High School. To present the Third Place Individual Award to Leigh Phillips from Enloe High School. To present the Fourth Place Individual Award to Rhyn Chung from Leesville Road High School.
PUBLIC HEARING
Citizens who signed up to address the board during public hearing will be called on in priority order—first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MINUTES
October 8, 2003 - Open MeetingOctober 21, 2003- Open Meeting
November 5, 2003 - Open Meeting
June 30, 2003 - Closed Session
FACILITIES
1. JOINT USE AGREEMENT FOR KNIGHTDALE HIGH AND FORESTVILLE ROAD ELEMENTARY PROPERTY WITH THE TOWN OF KNIGHTDALE AND THE COUNTY OF WAKE; JOINT USE AGREEMENT FOR KNIGHTDALE COMMUNITY PARK WITH THE TOWN OF KNIGHTDALE
Board, Town, and County funds were used to purchase and master plan property for a high school, an elementary school, and park amenities. The development of the property includes the Board transferring to the Town ownership of three areas of the site that will be primarily used by the Town. In summary, the Town agreed to pay design and construction costs for two lighted little league fields, concession/restroom building, tot lot playground, and parking at the high school baseball field area; and, to upgrade the Forestville Road Elementary multi-purpose room to a full-size gym and recreation center with additional parking. The recreation center will be on Board property but it will be principally used for Town purposes during school and non-school hours. County shall assist with maintenance of the high school track to allow for community use. The initial term of this agreement is for 50 years. Fiscal Implications: Board, Town, and County jointly purchased 169.65 acres with the Board paying 60% and the Town paying 40% of the utility extensions, road improvements, and construction administration costs associated with Phase 1 improvements. Town and/or County shall pay for the additional design and construction costs of the facilities that are not part of WCPSS educational program specifications. Town and County are responsible for the utility costs, routine and major maintenance and repair costs for the additional amenities. Town is responsible for the housekeeping costs, utility costs, and the preventive and major maintenance repair and replacement costs for the additional square footage at Forestville Road Elementary. The Board shall pay no fees to the Town for use of Licensed Areas on Town Property. Recommendation for Action: Staff recommends approval of (1) the Joint Use Agreement for the Forestville Road Elementary and Knightdale High School property; and (2) the Joint Use Agreement for school system use of Town property. Board approval is requested.2. RESOLUTION AND ORDER OF SALE - A PORTION OF THE KNIGHTDALE HIGH SCHOOL TRACT
On March 29, 2001, the Board of Education acquired 168 acres of land at Horton, Forestville and Old Knight Roads, Knightdale, NC, at a cost of $2,517,300.00. The Town of Knightdale contributed $830,650.00 and Wake County $200,000.00 towards the total purchase price. The acquisition required a master plan to be developed to provide for a new high school, elementary school and community park. Two Joint Use Agreements to provide for shared use of facilities provided by the Board and Town outline responsibilities of both parties. It has been determined that a division of the 168 acre tract will allow for the most efficient joint use of the property. Fiscal Implications: Nominal purchase price $1.00. Recommendation for Action: Staff recommends Board approval of a Resolution and Order of Sale which declares 59.66 acres as surplus to the needs of the Wake County Board of Education, and which further requires transfer of ownership of 59.66 acres to the Town of Knightdale subject to statutory requirements to first offer the property to Wake County.3. SALE OF A PORTION OF THE KNIGHTDALE HIGH SCHOOL TRACT TO THE TOWN OF KNIGHTDALE, NC
On March 29, 2001, the Board of Education acquired 168 acres of land at Horton, Forestville and Old Knight Roads, Knightdale, NC, at a cost of $2,517,300.00. The Town of Knightdale contributed $830,650.00 and Wake County $200,000.00 towards the total purchase price. The acquisition required a master plan to be developed to provide for a new high school, elementary school and community park. Two Joint Use Agreements to provide for shared use of facilities provided by the Board and Town outline responsibilities of both parties. It has been determined that a division of the 168 acre tract will allow for the most efficient joint use of the property. Fiscal Implications: Nominal sale price $1.00. Recommendation for Action: Staff request Board approval to sell 59.66 acres of the Knightdale High School site at Horton, Forestville and Old Knight Roads to the Town of Knightdale, NC, for a nominal fee of $1.00 subject to statutory requirements to offer the property to Wake County.4. PROJECT MANAGEMENT SOFTWARE
Staff requests approval to enter into a standard service agreement contract with Consultants in Data Processing, Inc. (CDP, Inc.) to provide computer software, training, and consultation services to implement the use of Primavera's Project Management Software (Expedition) for capital improvement projects associated with the PLAN 2004 School Building Program. This software is a document and contract tracking software that will be used in the management of capital improvement projects. Fiscal Implications: The total amount of the contract is $167,638. In addition to the consulting services, initial costs will also include $105,000 for computer software and hardware. Annual software maintenance costs will be $30,000 per year or $90,000 for 2005 through 2008. Funding is available from the Program Management component of PLAN 2000 for these costs. Future costs for additional training and software licenses will be funded by the individual PLAN 2004 project budgets. Recommendation for Action: Board approval is requested.FINANCE
1. AUTHORIZATION FORMS
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Apex Middle. Fiscal Implications: These authorization forms are required for bank records.2. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000 for December 2003. Fiscal Implications: Not applicable.3. TIME WARNER TELECOMMUNICATIONS DEDICATED INTERNET ACCESS SERVICE
The district currently receives 45 Mbps (megabits per second) Internet service through State ITS at a monthly cost of $9,665. After the review of three proposals submitted against a posting with the Schools and Libraries Division in relation to Federal E-rate funding, it was noted that the most cost-effective bid to be Time Warner Telecommunications providing 50 Mbps ethernet Internet service with BGP routing capability at a monthly cost of $7,000 pursuant to a 3-year agreement being signed. The switch of service providers will allow for higher bandwidth, thus increased speed for a lower cost. There is no installation cost associated with the new service. Savings over the 3-year period is estimated at $95,940. The Internet transport will be a 100 Mbps interface which will allow for Mbps to be incrementally increased should the district require in the future. Cost per megabit would be $140.Fiscal Implications: Total amount of contract over the 3-year period is $252,000. Funding for contracted services is available in the Technology Services current expense budget. Additional funding will be identified and planned for in the 2004-05, 2005-06 and 2006-07 budget requests.4. SPRINT CENTREX VOICE SERVICE
Sprint currently provides Centrex voice service to all school sites in the Fuquay-Varina and Wake Forest areas of Wake County. A posting with the Schools and Libraries Division in relation to Federal E-rate funding was made soliciting bids. There are no competitive or proven alternatives to Sprint at this time. Comparison of rates for either a 3- or 5-year agreement indicates a per line savings of $7.55 by signing a 5-year agreement. Monthly cost would be $20,039 which includes cost of voicemail on approved lines. Fiscal Implications: Total amount of contract over the 5-year period is $1,202,340. Funding for contracted services was identified and planned for in the Technology Services current expense budget. Funding for additional years will be identified and planned for in the 2004-05, 2005-06, 2006-07 and 2007-08 budget requests.PROGRAM
1. GRANT PROPOSALS
Competitive (#838): American Heart Association, American Alliance for Health, Physical Education, Recreation and Dance / Weatherstone Elementary School. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENTS
BOARD ADVISORY COUNCIL NOMINATIONS
ACTION ITEMS
FACILITIES
1. SCHEMATIC DESIGN: ENLOE HIGH ADDITION AND RENOVATIONS
Staff will present the schematic design documents prepared by Brown Jurkowski Architectural Collaborative for the construction of Enloe High addition and renovations. Fiscal Implications: Funding is available from the total project budget of $31,347,889, of which $9,151,942 is from the PLAN 2000 School Building Program, and $22,195,947 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.2. SCHEMATIC DESIGN: EAST WAKE HIGH ADDITION AND RENOVATIONS
Staff will present the schematic design documents prepared by Pearce Brinkley Cease + Lee PA for the construction of East Wake High addition and renovations. Fiscal Implications: Funding is available from the total project budget of $20,290,847, of which $1,079,172 is from the PLAN 2000 School Building Program, and $19,211,675 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.FINANCE
1. NEXTEL DIRECT CONNECT SERVICE
A posting with the Schools and Libraries Division in relation to Federal E-rate funding was made soliciting bids for 2-way/cellular services. Two bids were received, but there are no competitive or proven alternatives to Nextel at this time. Nextel will continue to provide direct connect and cellular service to the district through June 30, 2005. Nextel offers 10% off rate plans, 30% off handsets and 17% off accessories. Monthly cost to the district will be based on the number of active units and monthly rate plan chosen for each phone. Therefore, total cost can only be estimated based on past usage records. Estimated average monthly cost based on 2003 billing is $53,000. Fiscal Implications: Total amount of contract is estimated at $636,000. Funding for contracted services will be identified and planned for in the 2004-05 current expense budget.CLOSED SESSION
To consider confidential personnel information protected under G.S. 115C-319 and to consult with an attorney employed or retained by the board in order to preserve the attorney-client privilege between the attorney and the board G.S. 143-318.11 (a)(3).INFORMATION
PROGRAM
1. RAISING ACHIEVEMENT AND CLOSING GAPS TASK FORCE REPORT
The Raising Achievement and Closing Gaps Task Force was composed of school, parent, and community representatives in response to issues related to gaps in student achievement. An overview of the report and recommendations developed by the task force will be presented. Fiscal implications are to be determined. This item is presented as information only.ACTION ITEMS (cont'd.)
HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE TRANSFERS
EMPLOYEE EXCELLENCE AWARDS
PUBLIC HEARING CONTINUATION (if needed)ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.