WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 12/2/2003

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

SWEARING IN OF NEW BOARD MEMBERS

(Reception immediately following swearing in)

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

FACILITIES

1. EASEMENTS-CARY ELEMENTARY

Completion of renovations at Cary Elementary requires the dedication to the Town of Cary of an easement for a bio-retention pond including access containing 19,321 square feet, an easement 7 feet wide for new sidewalk improvements containing 3,609 square feet wide and two 20-foot wide easements for new fire hydrants containing 2,380 square feet. The easements will be provided by recorded plats. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of easements to the Town of Cary for a bio-retention pond, sidewalk improvements and new fire hydrants.

2. RESOLUTION: FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide funding for various PLAN 2004 projects per the attached resolution. Fiscal Implications: Total of this appropriation request is $52,388,537. Appropriations for PLAN 2004 to date total $60,487,166. The total PLAN 2004 appropriations
including this request, equals $112,875,703. Recommendation for Action: Board approval is requested.

3. RESOLUTION: LONG RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation from PLAN 2004 projects at Broughton High and Douglas Elementary to the PLAN 2004 Building Permits Project. This reallocation will align the accounting to match Wake County's records. Total reallocation amount is $45,979. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

4. MODIFICATIONS TO THE GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

General Conditions of the Contract for Construction are periodically updated. Modifications to the general conditions have been made in preparation for the PLAN 2004 Building Program with the concurrence of the Board's attorney. The text of the changes from the currently approved general conditions are attached and the full text of the 58 page document is available for inspection on the http://www.wcpss.net/auxiliary-services/facilities forms.html website. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

5. DESIGN CONSULTANT AGREEMENT: NORTH GARNER MIDDLE

The approved PLAN 2004 School Building Program includes renovations at North Garner Middle. Negotiations have been completed with Skinner, Lamm & Highsmith, P.A. for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: Funding is available from the total project budget of $9,425,907, of which $583,058 is from the PLAN 2000 start-up funds and $8,842,849 is from the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $483,570. Recommendation for Action: Board approval is requested.

6. CONSTRUCTION DOCUMENTS: HOLLY SPRINGS (H5)

Staff will present the construction documents designed by Cherry Huffman Architects, P.A. for Holly Springs High (H5), which is a reuse of the Wakefield/Green Hope/Middle Creek prototype. Fiscal Implications: Funding is available from the total project budget of $40,580,722, of which $39,024,777 is from the PLAN 2004 School Building Program, $1,546,945 is from PLAN 2000 start-up funds and $9,000 is from PLAN 2000 Modernization. The Town of Holly Springs is committing $350,000 and Wake County Parks is committing $250,000 for amenities to sports fields that will be bid alternates. Recommendation for Action: Board approval is requested.

7. CONSTRUCTION DOCUMENTS WAKE FOREST-ROLESVILLE HIGH - DINING ADDITION

Staff will present the construction documents designed by Jill B. Smith, Architect for the Wake Forest-Rolesville High dining addition. Fiscal Implications: Funding is available from the total project budget of $868,912, as provided in the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

8. RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING AEALLOCATION

Resolution requests reallocation of project savings from the Plan 2000 project at Heritage Elementary to Jones Dairy Elementary. Total reallocation amount is $830,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

FINANCE

1. GIFTS TO THE SYSTEM

Thirty gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $16,722.57. Fiscal Implications: Not applicable.

2. RENEWAL OF ORACLE TECHNICAL SUPPORT

Original purchase of Oracle business applications was presented to and approved by the Board in November 1998 following a resolution approved by the County Commissioners. At that time, cost of software and first three years of technical support were added together and financed over a 3-year term. Beginning with the 4th year of support, renewal has been carried to the Board on an annual basis for approval. Renewal for Year 6 is due which will extend support through November 19, 2004. Support consists of updates and patches as well as telephone and other support services. Fiscal Implications: Total amount of renewal is $216,775.52. Funding for contracted services was identified and planned for in the Technology Services current expense budget.

PROGRAM

1. GRANT PROPOSALS

Collaboration (#827): US Department of Education, Teaching Matters: Quality Counts / Central Office collaboration with North Carolina Central University as the fiscal agent. Competitive (#828): NC Council on Developmental Disabilities, Innovations in Education / Central Office, Special Education. Competitive (#829): Public School Forum of North Carolina, New Schools Project / East Wake High School. Any required cash and/or in-kind matching contributions vary by grant program.

2. MARTIN MIDDLE SCHOOL FIELD TRIP TO COMPIEGNE, FRANCE

Students participating will be representative of grades 7-8. Approximately 21 students will participate and three chaperones. Students will depart from Raleigh on Friday, June 4, and return on Friday, June 18, 2004. No school will be missed as this is during summer break. The purpose of the field trip is to increase fluency and knowledge of France and the history, geography, culture, and arts. The students will live with their host families. Cost per student will be approximately $1,000.00. The total cost will be approximately $21,000.00. Students will pay their own way. This item is recommended for consent.

3. ABC ACCOUNTABILITY COMPONENTS FOR ALTERNATIVE SCHOOLS

Alternative and special schools are included in the 2003-2004 ABCs under a special policy adopted by the North Carolina Board of Education. The evaluation of alternative schools will be based on state mandated achievement-based components and three local options. Options suggested by the state include attendance, suspension/dropout rates, graduation rates, and reduction in incidents of violence, customer satisfaction, transition to a regular program, improvement in GPA, promotion rates, and parental involvement. Schools will be evaluated on all five components. Schools achieving five of the five components will be determined to have made exemplary gain, at least three of the five will be expected gain, at least two of the five will be no recognition, and one or none of the five will be low performing. As part of their school improvement plans for 2003-2004, the alternative schools identified three local options that reflect their school's mission. The local options selected by the schools have been approved by the school improvement teams and must be approved by the local school board. ABC incentive funds will be received from the state for the system's three alternative schools: Longview School, Mt. Vernon School, and Mary E. Phillips High School. Staff requests Board approval of the three local options presented by each alternative school.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

2. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

ACTION ITEMS

POLICY

1. POLICY 5530 - PROMOTION AND INTERVENTION

Revised: First Reading (Waiver of second reading requested)
The purpose of this policy revision is to update testing requirements to be consistent with State Board policy. This revision removes testing requirements for the Exit Exam of Essential Skills. Fiscal Implications- None. Recommendation for Action-Staff recommends approval of revised Policy 5530 for first reading and requests waiver of second reading.

FACILITIES

1. SCHEMATIC DESIGN: CARY HIGH ADDITION AND RENOVATIONS

Staff will present the schematic design documents prepared by Pearce Brinkley Cease + Lee PA for the construction of Cary High addition and renovations. Fiscal Implications: Funding is available from the total project budget of $21,063,691, of which $1,276,290 is from the PLAN 2000 start-up funds and $19,787,401 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2. SCHEMATIC DESIGN: DANIELS MIDDLE BUS LOOP AND PARKING LOT

Staff will present the schematic design documents prepared by Cline Design Associates, PA for the construction of a bus loop and parking lot at Daniels Middle. Fiscal Implications: Funding is available from the total project budget of $5,603,211 as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

3. SCHEMATIC DESIGN: LIGON MIDDLE RENOVATION

Staff will present the schematic design documents prepared by Pearce Brinkley Cease + Lee PA for the renovation of Ligon Middle. Funding Implications: Funding is available from the total project of $9,105,472, of which $530,769 is from the PLAN 2000 start-up funds and $8,574,703 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

4. MASTER PLAN: BRIER CREEK ELEMENTARY

Staff will present the Master Plan documents prepared by Boney, PLLC for Brier Creek Elementary (E16). The Master Plan includes the location of the school with an attached gym and park components for the City of Raleigh. Fiscal Implications: Funding is available from the total project budget of $12,948,563, of which $12,868,563 is from the PLAN 2004 School Building Program, and $80,000 is from the PLAN 2000 School Building Program. The funds reflect the school cost for the project, but do not include the City of Raleigh cost for the gym and park components. Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential student information protect under the family Rights and Privacy Act (FERPA) and G.S.115C-402.

SPOTLIGHT ON STUDENTS

Twelve students will be recognized as Spotlight on Students award winners.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.