OPEN SESSION
Committee of the Whole 2p.m.Superintendent Search- North Carolina School Board Association
CALL TO ORDER - 4 p.m.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.PUBLIC COMMENT NOTICE: The e 2006-07 Proposal for Student Assignment was posted to the district's website on Monday, December 12, 2005, for a two-week comment period. The Board will receive the proposed plan in February 2006. After that presentation is made, the Board of Education will set public hearing(s) to receive public comment on the proposed plan; therefore, student assignment comments will not be heard as part of the Board's regular business meeting public comment.
RECOGNITION
1.RECOGNITION OF THE FALL NCHSAA STATE CHAMPIONSHIPS
The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments by providing state championships in 22 sports throughout the school year. The fall season is complete, and Wake County schools have received three state championships. They are:—Leesville High School won the Girls' Golf State Championship for the second year in a row.
—Apex High School won the Boys' Soccer State Championship.
—Sanderson High School Cheerleaders won the State Championship.
Resolutions for each school recognizing this accomplishment will be presented to the head coaches for each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition only.
APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
December 6, 2005 - Committee of the WholeDecember 6, 2005 - Open Meeting
December 6, 2005 - Closed Session
November 17 and 18, 2005 - Board Quarterly Planning Meeting
November 9, 2005 - Human Resources Committee
November 7, 2005 - Finance Committee
September 14, 2005 - Instructional Program Committee
PROGRAM
1.BROUGHTON HIGH SCHOOL TRIP TO COMPIEGNE, FRANCE
·Students participating will be representative of grades 10-12.·Approximately 20 students will participate and 2 chaperones.
·Students will depart from RDU on Tuesday, March 21, and return on Tuesday, April 4, 2006. Only five days of school will be missed as this is over Spring break.
·This trip is part of a French Exchange Program. The students will live with French families, go to school, and see historic sites.
Fiscal Implications: The cost per student will be approximately $600.00. The total cost will be approximately $12,000.00. Scholarship funds are available to those unable to pay and students have held fundraisers for two years to offset the cost. Recommendation for Action: This item is recommended for consent.
2.DANIELS MIDDLE SCHOOL TRIP TO TOYKO AND SHIWA TOWN, JAPAN
·Students participating will be representative of grade eight.·Approximately eight students will participate and two chaperones.
·Students will depart from RDU on Thursday, June 15 and return on Friday, June 23, 2006. No school will be missed as this is over the summer break.
·The purpose of this trip is to continue a three-year exchange with Shiwa Town Jr. High school to compare and contrast school cultures and to promote the intercultural awareness goal of the International Baccalaureate Programme.
·Participants are selected in an application process.
Fiscal Implications: The cost per student will be approximately $2,800.00. The total cost will be approximately $22,400.00. The PTA will contribute $2500.00 for financial assistance and parents will organize a fundraiser to defray the cost of the trip. Recommendation for Action: This item is recommended for consent.
3.GRANT PROPOSALS
1.Competitive (#1009): Students Fueling the Future/Salem Middle School.
2.Competitive (#1014): Captain Planet Foundation/Pleasant Union Elementary School.
3.Competitive (#1016): Lowes Outdoor Classroom/Pleasant Union Elementary School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
4.PARTICIPATION OF WAKE COUNTY PUBLIC SCHOOL SYSTEM WITH WAKE EDUCATION PARTNERSHIP IN THE ASSET (ASSURING STUDENT SUCCESS THROUGH EMPOWERING TEACHERS) INITIATIVE.
Wake Education Partnership and Wake Leadership Academy are collaborating with the Center for Teaching Quality, the Education Foundation for the Orange County Schools, and the Orange County Schools in a three-year initiative to reduce teacher turnover through the adoption of distributive leadership practices (development of teacher leadership). Four middle schools from WCPSS (Daniels, East Garner, North Garner, and Zebulon) would participate in year 1, joining two middle schools in Orange County. This initiative is funded by a grant from the Wachovia Foundation. Fiscal Implications: There are no new local funds required. $18,000.00 will be provided to the four schools for substitutes and/or training materials. Recommendation for Action: Staff is requesting Board approval.FACILITIES
1.UTILITY EASEMENT - BRIER CREEK ELEMENTARY SCHOOL AND COMMUNITY CENTER
In order to provide electrical service to Brier Creek Elementary School and Community Center property, Progress Energy Carolinas, Inc., requires 10-foot easement within which to construct, maintain, and operate electric and/or communication facilities consisting of poles, cables, wires, underground conduits, enclosures and other pertinent facilities. The requested easement will not interfere with the Wake County Public School System's present or future use of the property. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.2. WATERMAIN EASEMENT: WEST LAKE MIDDLE
The Town of Cary requires that portion of the permanent water main easement be relocated on the West Lake Middle School campus. The purpose of the relocation of the easement is to revise the easement location to reflect the "as-built" location of the water lines that were installed outside of the original easement location. A copy of the plat is attached which indicates the areas of change. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of the relocation of the permanent watermain easement at West Lake Middle.3.THREE PARTY RIGHT OF WAY ENCROACHMENT AGREEMENT: WAKELON ELEMENTARY (E15)
Wake County Public School System desires to encroach on the right of way of the public road designated as SR 2337 (Pippin Road), in a location approximately 900 linear feet north of the intersection of Zebulon Road (NC 96) and Pippin road (SR 2337) for the purpose of installation of a 12 inch water line under Pippin Road (bore and jack) and installation of a 12" x 12" tapping sleeve and valve to tap into the water main operated by the Town of Zebulon for provision of water service to Wakelon Elementary. This three party right of way encroachment agreement is between the North Carolina Department of Transportation, Wake County Public School System and the Town of Zebulon. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.
4. INTERLOCAL AGREEMENT WAKELON ELEMENTARY SCHOOL - FOR THE DEVELOPMENT OF PARK FACILITIES AT WAKELON ELEMENTARY SCHOOL
WCPSS has fee simple title to approximately 34.72 acres of land located on Pippin Road near the intersection of Pippin Road and Zebulon Highway, Zebulon, NC. The County and Town desire to contribute funding for recreational improvements not included in the standard elementary school program (i.e., additional multipurpose fields, shelter, additional play areas and hard courts. This agreement for the joint development is for a period of 25 years. Fiscal Implications: None. Town will maintain the recreational improvements not included in the standard elementary school program in accordance to the Level 4 Joint Use Agreement executed on October 13, 2005. Recommendation for Action: Board approval is requested.5. INTERLOCAL AGREEMENT: HARRIS CREEK ELEMENTARY SCHOOL - FOR THE DEVELOPMENT OF PARK FACILITIES
WCPSS has fee simple title to approximately 25.68 acres of land located on Forestville Road south of Mitchell Mill Road identified at Wake County PIN #1747.03 43 4096. Construction of the new Harris Creek Elementary School includes recreational improvements not included in the standard elementary school program. Funding for these improvements is being provided by Wake County and includes an irrigated multipurpose field, 44 additional parking spaces, picnic shelter, walking track, tot-lot and playground, associated infrastructure and landscaping improvements. This agreement for the joint development is for a period of 25 years. Fiscal Implications: Board agrees to maintain the recreational improvements constructed during the initial construction of the site not included in the standard elementary school program (i.e., irrigated multipurpose field, 44 additional parking spaces along the bus loop, associated infrastructure and landscaping improvements). Maintenance of future improvements is to be negotiated. Recommendation for Action: Board approval requested.
6.DESIGN CONSULTANT AGREEMENT: 2008-OPENING ELEMENTARY WITH PEARCE, BRINKLEY, CEASE & LEE, PA
The next school building program includes the construction of a new 2008-opening elementary school with school designation to be determined. Once the land is purchased, a designation will be assigned. Negotiations have been completed with Pearce, Brinkley, Cease and Lee, P.A., for the reuse of the prototype used at E-13 elementary (Jones Sausage Road). This is the first reuse of this prototype. The form of agreement is the standard form approved by the Board attorney for use with Construction Management At Risk projects. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $25,000,000, of which $745,000 is currently available from the Start-Up component of the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the design consultant of $726,500. The design consultant is only authorized to provide services through construction documents, including design narrative, schematic design, and construction documents. Thus, this agreement is for $363,250. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.7.CONSTRUCTION MANAGER AT RISK AGREEMENT: 2008-OPENING ELEMENTARY SCHOOL WITH BARNHILL CONTRACTING COMPANY
The next school building program includes the construction of a new 2008-opening elementary school with school designation to be determined. Once the land is purchased, a designation will be assigned. Negotiations have been completed with Barnhill Contracting Company for the construction management of this project. The form of agreement for Construction Management At Risk, previously reviewed and approved by the Board, is modified to address fee clarification and other minor corrections. Barnhill Contracting Company will construct the Pearce, Brinkley, Cease and Lee, PA, prototype for this 2008-opening elementary school. Fiscal Implications: The total proposed project budget will be determined with the development of the next building program. The current estimated budget is approximately $25,000,000, of which $745,000 is currently available from the Start Up component of the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the Construction Manager of $106,000 for pre-construction basic services and 3.5% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.8.DESIGN CONSULTANT AGREEMENT: 2008-OPENING ELEMENTARY WITH CHERRY HUFFMAN ARCHITECTS, PA
The next school building program includes the construction of a new 2008-opening elementary school with school designation to be determined. Once the land is purchased, a designation will be assigned. Negotiations have been completed with Cherry Huffman Architects, PA, for the reuse of the prototype used at E-15 and E-18 Elementary Schools. This is an expanded version of the Holly Grove Elementary prototype. The form of agreement is the standard form approved by the Board attorney for use with Construction Management At Risk Projects. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately 25,000,000, of which $745,000 is currently available from the Start Up component of the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the design consultant of $720,500. The design consultant is only authorized to provide services through construction documents, including design narrative, schematic design, and construction documents. Thus, this agreement is for $360,250. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.9. CONSTRUCTION MANAGER AT RISK AGREEMENT: 2008-OPENING ELEMENTARY SCHOOL WITH CLANCY & THEYS CONSTRUCTION COMPANY
The next school building program includes the construction of a new 2008-opening elementary school with school designation to be determined. Once the land is purchased, a designation will be assigned. Negotiations have been completed with Clancy & Theys Construction Company for the construction management of this project. The form of agreement for Construction Management At Risk, previously reviewed and approved by the Board, is modified to address fee clarification and other minor corrections. Clancy & Theys will construct the Cherry Huffman Architects, P.A., prototype for this 2008-opening elementary school. Fiscal Implications: The total proposed project budget will be determined with the development of the next building program. The estimated current budget is approximately $25,000,000, of which $745,000 is currently available from the Start-Up component of the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the Construction Manager of $80,000 for pre-construction basic services and 3.5% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.10. DESIGN CONSULTANT AGREEMENT: 2008-OPENING ELEMENTARY WITH SMALL KANE ARCHITECTS, P.A.
The next school building program includes the construction of a new 2008-opening elementary school with school designation to be determined. Once the land is purchased, a designation will be assigned. Negotiations have been completed with Small Kane Architects, P.A., for the reuse of the prototype used at Harris Creek. This is the fifth reuse of this prototype. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately 25,000,000, of which $745,000 is currently available from the Start-Up component of the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the design consultant of $710,759. The design consultant is only authorized to provide services through construction documents, including design narrative, schematic design, and construction documents. Thus, this agreement is for $355,380. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.11.CONSTRUCTION MANAGER AT RISK AGREEMENT: HERITAGE HIGH (H-2)
The next building program includes the construction of Heritage High (H-2). Negotiations have been completed with Heery International, PC, and DH Griffin Construction, LLC, Joint Venture for the construction management of this project. The form of agreement for Construction Management At Risk, previously reviewed and approved by the Board, is modified to address fee clarification and other minor corrections. Heery International, PC, and DH Griffin Construction, LLC, Joint Venture will construct the LS3P/Boney high school prototype for Heritage High (H-2) opening in 2009. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $63,000,000, of which $1,564,638 is available from PLAN 2000 Start-Up funds and $2,025,346 is from the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the Construction Manager of $250,000 for pre-construction basic services and 3.25% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.12.DESIGN CONSULTANT AGREEMENT: WENDELL MIDDLE (M-5)
The next school building program includes the construction of a new middle school located adjacent to on the site serving as the temporary location of Wakelon Elementary, in Wendell. Negotiations have been completed with Cherry Huffman Architects, P.A., for the reuse of the prototype most recently used at Salem Middle. This is the 4th reuse of this prototype. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $32,000,000, of which $1,548,373 is currently available from the PLAN 2004 School Building Program. The remainder of the funding will come from the next building program. The total project budget includes proposed compensation for the design consultant of $1,392,981. The design consultant is only authorized to provide services through construction documents, including design narrative, schematic design, and construction documents. Thus, this agreement is for $696,491. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.13. DESIGN CONSULTANT AGREEMENT: LYNN ROAD ELEMENTARY
The next building program includes the construction of an addition and renovations to the Lynn Road elementary school. Negotiations have been completed with Skinner Lamm & Highsmith Architects, for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The current estimated budget is approximately $19,000,000, of which $1,206,943 is currently available from the PLAN 2004 School Building Program. The remaining funds will be provided from the next building program. The total project budget includes proposed compensation for the design consultant of $1,205,808. A separate agreement for the Design Narrative in the amount of $40,000 has already been issued. The design consultant is only authorized to provide services through construction documents, including design narrative, schematic design, and construction documents. Thus, this agreement is for $698,275. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.FINANCE
1.GIFTS TO THE SYSTEM
Thirty-six gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $41,600.58. Fiscal Implications: Not applicable.2.REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for November 2005. Fiscal Implications: Not applicable.3.ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT
Original purchase of Oracle business applications was approved by the Board in November 1998 following a resolution approved by the County Commissioners. The first three years of technical support were financed over a three-year term. Beginning with the fourth year of support, renewal has been carried to the Board on an annual basis for approval. Renewal for Year 8 to extend support through November 19, 2006 is due. Support consists of updates and patches as well as telephone and other support services. This year's renewal fee is $309,459.14, which is a 3% increase over last year's fee. Fiscal Implications: Amount of this year's renewal is $309,459.14. Funding for contracted services was identified and planned for in the Technology Services 2005-06 current expense budget.BOARD ADVISORY COUNCIL NOMINATIONS
This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board's approval is requested.COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
POLICY
1.POLICY 2420: DISTRIBUTION OF MATERIALS BY NON-STUDENTS
Revised, First ReadingA new number "3" has been added to include information about the Superintendent being able to develop rules and procedures that will allow for limited distribution to students of materials that address activities or events primarily for school age children or which directly support the school program. The policy was revised with the guidance of Ann Majestic and the assistance of a group of principals. It was approved by the Policy Committee on November 8, 2005. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.
2.POLICY 2701: USE OF EMPLOYEE MAILBOXES RESTRICTED
Revised, First ReadingThe policy has been revised to provide principals with specific criteria regarding which items can be placed in employee mailboxes. The policy was revised with the guidance of Ann Majestic and the assistance of a group of principals. It was approved by the Policy Committee on November 8, 2005. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.
3.POLICY 2208/3800/4800: BENEFITS AND EMPLOYMENT
Revised, First Reading (Waiver of Second Reading Requested)1)In conjunction with the implementation of a Workers' Compensation Return to Work Program, it was necessary to expand the current Workers' Compensation Supplement policy (§9.2.8) to include a provision allowing the Superintendent to develop procedures for returning employees to work.
2)Minor changes have been made to the Title Page, Table of Contents, and §20 Excessive Absenteeism in order to align with revisions made by DPI to the Benefits and Employment Manual as well as the school system's current technological trends to access information on-line.
Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.
4.POLICY 7155: SCHOOL BUS IDLING
New, First Reading (Request Waiver of Second Reading Requested)The policy is recommended to eliminate unnecessary idling of school buses and activity buses in an effort to reduce harmful pollutants and conserve financial resources. Fiscal Implications: DPI has advised that supplemental transportation funding will be available only to those LEAs that have a "no idling" policy in place. Recommendation for Action: Staff requests Board approval.
CLOSED SESSION
lTo consider confidential personnel information protected under G.S. 115C-319.lTo consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
lTo preserve the attorney-client privilege pursuant to G.S. 143-318.11 (a)(3).
ACTION ITEMS (contd.)
HUMAN RESOURCES
1.ADMINISTRATIVE TRANSFERS
2.ADMINISTRATIVE APPOINTMENT
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.