WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. LITERACY COACH IN MIDDLE SCHOOLS

(1) Focus on Teaching and Learning
Assess literacy skills of students to determine levels of proficiency
Provide on-site professional development in differentiated literacy instruction
Model research-based instructional practices
(2) Retention, Recruitment and Training of High Quality Employees
Coach and provide feedback to teachers
Provide on-site professional development based on teacher surveys
(3) Fiscal Accountability
Wake County has received four full time literacy coaches funded through Governor Easley's office
Fiscal Implications: None. Recommendation for Action: none.

RECOGNITION

1. RECOGNITION OF THE FALL SPORTS SEASON ATHLETIC STATE AND NATIONAL

CHAMPIONS

The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments by providing state championships in 22 sports throughout the school year. Several other areas of sport competition also award state championships. The spring sports season is complete, and Wake County schools have received the following state championships. They are:
Broughton High School Boys' Soccer team won the State Championship and National Championship
Broughton High School Boys' Cross Country won the State Championship
Resolutions for each school recognizing these accomplishments will be presented to the head coaches for each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition only.

PUBLIC COMMENT - 4:00 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 18, 2007-Board of Education Meeting Minutes
October 16, 2007-Board of Education Meeting Minutes
November 6, 2007 -Board of Education Meeting Minutes
November 6, 2007-Closed Session Meeting Minutes
November 11, 2007-Facilities Committee Meeting Minutes
November 27, 2007-Facilities Committee Meeting Minutes
December 4, 2007-Board of Education Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Rolesville Elementary. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for November, 2007. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

FACILITIES

1. OFFER TO PURCHASE AND CONTRACT FOR SALE OF APPROXIMATELY 6.659 ACRES OF SURPLUS LAND IN CARY

The Board of Education owns 6.659 acres of land in Cary located on the northwestern side of Kildaire Farm Road adjacent to Hemlock Bluffs State Park. The property is not contiguous to other tracts owned by the Board of Education, and is too small for cost effective conventional school uses. The property is covered by stream buffers, floodways, floodplains, and 100 year flood zones. The Board of Education declared it as surplus property and ordered its sale on December 5, 2006. At its March 12, 2007 meeting, the Wake County Board of Commissioners declined to purchase the property at fair market value. Terms and conditions of an Offer to Purchase and Contract have been reached to sell the property to Town of Cary at a purchase price of thirty-nine thousand nine hundred fifty-four ($39,954) dollars that is supported by an MAI appraisal. The property is further identified as having Wake County PIN # 0761.07-58-3636, and Wake County Tax Account #0102464. The precise area has been confirmed by survey. Fiscal Implications: Estimated income to the Board of Education is $39,954. Recommendation for Action: Staff requests Board approval to sell the property to Town of Cary for $39,954.

2. SEWER EASEMENT DEDICATION: APEX FIRST DEVELOPMENT, LLC (APEX HIGH)

Board of Education previously approved dedication of a sewer easement to the Town of Apex to serve Apex High. An adjacent property owner, Apex First Development, LLC ("AFD"), requests a temporary construction easement (approximately 3,339 sq. feet) and the dedication of a sewer easement (approximately 2,738 sq. feet) that runs from the common boundary line to the existing sewer easement to allow tie-in to the existing sewer line. AFD will absorb and bear all costs associated with the construction, installation, maintenance, recordation and conveyance of the sewer easement and the tie-in to the sewer line. The proposed sewer easement and tie-in to the existing sewer line will not interfere with the Wake County Public School's present or future use of the property. A copy of an Easement Plat is attached with the area of the proposed sewer easement identified thereon. Fiscal Implications: The Board will be compensated by the adjacent property owner, AFD, in the total amount of $4,328 for the above mentioned easements. Recommendation for Action: Staff requests Board approval.

3. CHANGE ORDER NO. GC-09: MILLS PARK ELEMENTARY (E-22)

Board approval is requested for Change Order No.GC-09 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of Mills Park Elementary. This change order, in the amount of $1,665,683, is primarily to provide for the costs associated with regulatory and permitting changes required on the off-site road to the school. In order to meet the opening schedule for this school, the initial bidding of the project was done with preliminary documents. The off-site road construction component of this change order is $1,479,218, which is to be divided equally with the Town of Cary. The other $186,465 will be paid fully by WCPSS. Fiscal Implications: The total revised project budget is $27,575,030, of which $745,000 is from PLAN 2004, $330,823 is from funds passed through Wake County from the developer in fiscal year 2004-2005, $17,892,872 is from CIP 2006, $1,718,579 is from CIP 2006 Offsite Improvements, $1,718,579 is to be provided by the Town of Cary, and $5,169,177 is to be provided by the developer. Recommendation for Action: Board approval is requested.

4. CHANGE ORDER CM-CO-08: HOLLY GROVE ELEMENTARY (E-18)

Board approval is requested for Change Order CM-CO-08 to Clancy & Theys Construction Company for their Construction Manager at Risk contract at Holly Grove Elementary School. This change order, a reduction of $248,309.61, is to reconcile unused earthwork allowances. Fiscal Implications: Savings will be applied to the total project budget of $19,866,068, all of which is from PLAN 2004. Recommendation for Action: Board approval is requested.

5. BIDS: MASTER SERVICE AGREEMENT FOR CLEANING

Bids for Master Service Agreement for Cleaning were received on December 4, 2007. These services will be utilized in preparing schools for occupancy at the end of the construction process. Staff recommends award of a Master Service Agreement to RTP Building Maintenance Co., Inc. and Facilico, Inc., with contract duration from January 1, 2008 through December 31, 2008. Fiscal Implications: Cost for each project will be paid by individual project budget. Estimated cost per project will range from $250 to $15,000. Recommendation for Action: Board approval is requested.

6. CONSTRUCTION DOCUMENTS: LACY ELEMENTARY

Staff has reviewed the construction documents for the new construction and renovations for Lacy Elementary School, prepared by Skinner, Lamm, & Highsmith Architects, PA, and requests Board approval and authorization to advertise for bids. Fiscal Implications: Funding is available from the total project budget of $21,781,995, of which $525,000 is from PLAN 2004 Start Up and $21,256,995 is from CIP 2006. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. THIRD MONTH K-3 INDIVIDUALIZED CLASS SIZE WAIVER REQUESTS

Chapter 4, section III B of The School Attendance & Student Accounting Manual states in part
Local boards of education are responsible for assuring the class size and teacher daily
load requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact not been met. If the superintendent determines the requirements have not been met, he/she shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute
(area superintendents have worked with individual schools to correct all overages to
the extent possible). If the local board cannot organizationally correct the exception and if any of the conditions set out below are met; it shall immediately apply to the State Board of Education for additional personnel or waiver from the standards set above.
Within 45 days of receipt of the request, the State Board, within funds available, may
allot additional positions or grant waivers for the excess class size or daily load if the
exception resulted from exceptional circumstances, emergencies, or acts of God; large changes in student population; organizational problems caused by remote geographic location; or classes organized for a solitary curricular area and if the local board cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested to submit K-3 class size waivers to the State Board of Education

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

A. Professional
B. Support

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. NAME FOR NEW ELEMENTARY SCHOOL IN CARY (E-30)

On or about August 28, 2007, the Board of Education acquired approximately 19 acres for use as an elementary school. The elementary school site for the E-30 target area to be located thereon has a scheduled opening date of 2009. Naming of the new elementary school facility is now required. The following names are proposed for consideration (1) Bradford Elementary, (2) Alston Ridge Elementary, and (3) Northwest Cary Elementary.
Bradford Elementary is proposed in recognition of the Town of Cary's origins in 1750 as a settlement called Bradford's Ordinary. (The Town's founder, Allison Francis "Frank" Page, a Wake County farmer and lumberman, acquired property around the railroad junction in 1854, and named his development "Cary".) Alston Ridge Elementary is proposed as the school site is located along the ridgeline upon which Alston Avenue is located, and as a variation of the road name upon which the school is located, will help to identify the location of the site. Northwest Cary Elementary is proposed it identifies the area of Cary within which the school site is located, will help to identify the location of the site. Staff recommends name selection of Alston Ridge Elementary. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

2. RESOLUTION: PHASE IIIB, PLAN 2000, AND PLAN 2004 FUNDING REALLOCATION

This resolution requests reallocation of funds as follows:
Phase IIIB: savings of $343,189 from Middle Creek High to Land Acquisition.
Plan 2000: savings of $7,535,595 from 10 projects to Land Acquisition.
Plan 2004: savings of $7,474,563 from 7 projects to Property Acquisition Phase 2.
All of these funds will be reallocated to the Property Acquisition fund of the appropriate capital plan in order to fund additional land purchases for future schools that were not been budgeted in CIP 2006. All of these projects are closed or are close to closure and available funds can now be reallocated. Project savings came from sales tax refunds, unused project contingencies, or program contingencies since the remaining projects in PLAN 2000 and PLAN 2004 are nearing completion. Fiscal Implications: No additional appropriation of funding is necessary. The Phase IIIB program will be closed once the money relocated to the land acquisition account is paid out. There will still be remaining funds in PLAN 2000 and PLAN 2004 resulting from projects not yet closed as a result of this action. Recommendation for Action: Board approval is requested.

3. RESOLUTION: APPROPRIATION OF CIP 2006 PROGRAM CONTINGENCY

This resolution requests $2,065,000 in Program Contingency funds. This request will provide funding of the swing space for the Root Elementary renovation and addition project. A separate Precis at this Board meeting will reallocate these funds. Fiscal Implications: Total of this appropriation request is $2,065,000. Appropriations for CIP 2006 to date total $714,771,055. The total CIP 2006 appropriation, including this request, will equal $716,836,055. This leaves a balance of $339,038,782 to be appropriated from the total Building Program sum of $1,055,874,837. Recommendation for Action: Board approval is requested.

4. RESOLUTION: CIP 2006 FUNDING REALLOCATION

Resolution requests two reallocations in the total amount of $6,960,024. The first reallocation of $2,065,000 is from Program Contingency to Root Elementary to provide swing space during the renovation of the Root campus. The original plan was to use the Spring Forest Modular School as swing space for Root, with a start of summer 2008 and completion fall of 2009. The Spring Forest campus is currently being used by River Bend Elementary and, due to its delayed start/completion, the Spring Forest campus will not be available to allow the Root project to start. The current proposed swing space solution for Root is to erect a temporary modular campus on a portion of the North Hills East property for a term from April 2008 to December 2009. The property will be leased to WCPSS at no cost. At the completion of the Root project, the modular campus will be relocated to another site. If another site is unavailable at that time, additional funds will be needed to remove the modular campus from the North Hills property. This modular swing space solution is less expensive than the alternative of delaying the Root project until the Spring Forest Modular School would be available.
The second reallocation of $4,895,024 is from Reserve to Land Purchase. This is additional funding for the offer to purchase approved by the Board on October 16, 2007 for a land bank site in Cary (M-16). This purchase was not in the original CIP 2006 budget for land purchases. Although the purchase price was more than this amount, this is the estimated amount needed to complete the original CIP 2006 land purchases plus M-14 (Fuquay) and M-16 (Cary). Approximately $12.5 million of Reserve funding was previously appropriated and therefore is available for this reallocation. Fiscal Implications: The revised project budget for Root Elementary is $21,928,650, of which $300,000 is from PLAN 2004 and $21,695,017 from CIP 2006. The revised project budget for CIP 2006 Land Purchase is $47,846,524. When it is combined with the available balances for land in Phase IIIB, PLAN 2000, and PLAN 2004, the planned CIP 2006 land purchases, in addition to M-14 and M-16, will be fully funded. Recommendation for Action: Board approval is requested.

POLICY

1. POLICY 6011- ENTRANCE TO WAKE COUNTY PUBLIC SCHOOLS

Revised: First Reading. Request Waiver of Second Reading.
Board Policy 6011 was last revised in 1993. House Bill 150 modifiied admission requirements for
students entering kindergarten. The legislation states that a child can be enrolled in kindergarten if the
child reaches or has reached the age of 5 on or before August 31, rather than October 16 of the school
year. This new cut off date will become effective in the 2009-2010 school year. This revision will align
policy 6011 with policy 6201-School Admissions which already reflects the changes required by House
Bill 150. Revisions have been made with the input of staff, and have been reviewed by Ann Majestic.
The Policy Conmmittee reviewed and approved the recommended revisions on 12.11.07. Fiscal
Implications: None. Recommendation for Action: Staff is requesting Board approval.

2. POLICY 8640- FIDELITY BONDS

Revised: First Reading. Request Waiver of Second Reading.
Board Policy 8640 was last revised in 1977. Senate Bill 772 states that the local Board of Education shall
increase the minimum amount at which it bonds its finance officer(s) from $10,000 to no less than
$50,000. It also removed the capping of the bonding, which was previously set at $250,000. Revisions
have been made with the input of staff. The Policy Committee reviewed and approved the
recommended revisions on 12.11.07. Fiscal Implications: None. Recommendation for Action: Staff is
requesting Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G. S. 143-318.11(a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2. ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.