Board Agenda for the Week of 12/16/2003

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

RECOGNITIONS

Middle Creek High-American School & University's Outstanding Building Award

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

August 5, 2003 - Open Meeting
August 19, 2003 - Open Meeting
September 2, 2003 - Open Meeting
September 26, 2003 - Open Meeting

FACILITIES

1. JOINT USE AGREEMENT AT ZEBULON MIDDLE SCHOOL WITH THE BOYS CLUB OF WAKE COUNTY, INC. d/b/a BOYS AND GIRLS CLUBS FOR THE USE OF THE MOBILE UNIT NOW OWNED BY THE BOYS AND GIRLS CLUB
The Boys and Girls Clubs may operate their program in the mobile unit after school is dismissed and when school is not in session, including weekends, holidays, staff vacation days, and during school breaks. At this time, the mobile unit is not needed by the school system and may be used by the Boys and Girls Clubs during school hours only for administrative purposes. Term is for ten years. Fiscal Implications: The Boys and Girls Clubs shall be responsible for all costs associated with the operation and maintenance of the mobile unit. Recommendation for Action: Board approval is requested.

2. BIDS: CARY HIGH-ROOF REPLACEMENT

Bids for the partial roof replacement at Cary High were received on November 20, 2003. Staff and Stafford Consulting Engineers recommend award of the single-prime contract to Owens Roofing, Inc. in the amount of $379,877. Fiscal Implications: Funding is available from the total project budget of $480,000 of which $345,000 is from the PLAN 2000 School Building Program, $50,000 is from PLAN 2000 Deferred Maintenance, and $85,000 is from IIIB Deferred Maintenance. Recommendation for Action: Board approval is requested.

3. CONSTRUCTION DOCUMENTS: PANTHER CREEK HIGH (H4)

Staff will present the construction documents designed by Boney, PLLC for the construction of Panther Creek High (H4), which is a reuse of the Knightdale High prototype. Fiscal Implications: Funding is available from the total project budget of $40,735,373, of which $1,546,945 is from the PLAN 2000 start up funds, $66,500 is from PLAN 2000 Modernization, $4,900,000 is from Phase IIIB School Building Program, $14,359,539 is from PLAN 2000 School Building Program, and $19,862,389 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. RENEWAL OF PROPERTY INSURANCE COVERAGE: OWNED OR LEASED REAL & PERSONAL PROPERTY

The Wake County Public School System has maintained Property Insurance Coverage through participation in the statewide pool administered by the North Carolina Department of Public Instruction for 16 years. Based on current total insured values of $1,756,857,687 (12% increase) with deductibles of $5,000/$2,000 (Fire, Lightning, Extended Coverage, & All Other Perils / Theft & Vandalism), the annual premium quoted is $620,983 (15.9% increase). Fiscal Implications: Funds are currently available in the Risk Management Budget for 2003-2004.

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000 for November 2003. Fiscal Implications: Not applicable.

PROGRAM

1. GRANT PROPOSAL

Competitive (#830): NC Department of Environment and Natural Resources, Mobile Source Emissions Reduction Grant Program / Central Office, Transportation. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

2. DRIVER EDUCATION CONTRACT 2004-2005

Statutory authority G.S. 20-881, 115C-216 and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services. The Request For Proposal (RFP) solicits proposals that must meet the specifications and conditions of the RFP. The Board of Education must ultimately approve the contract with the successful vendor. North Carolina Driving School and Jordan Driving School requested RFPs and turned in proposals. Recommend awarding contract for Driver Education Program Services to Jordan Driving School, Inc. Total projected contract cost is $2,080,000.00 based on 10,000 students. The N.C. Department of Transportation Allocation will fund all costs of the program for Driver Education. No local funds will be used to support this program. This is presented to Wake County Public School System's Board of Education to approve the contract for Driver Education with Jordan Driving School for the period of July 1, 2004, to June 30, 2005.

3. POE MONTESSORI MAGNET PRE-KINDERGARTEN FEE INCREASE

The fee ($4,400 per year) for the pre-kindergarten program at Poe has been in place since 2002-03. Increases in salaries, costs, and daycare licensure justify the need for a fee increase. Costs are comparable with other preschool programs. Parents have been surveyed. Costs have been analyzed. The fee increase would balance the 2004-05 pre-kindergarten budget. Staff recommends a fee increase of $600 at Poe totaling $5,000 per year.

ACTION ITEMS

FACILITIES

1. SCHEMATIC DESIGN: CARY HIGH ADDITION AND RENOVATIONS

Staff will present the schematic design documents prepared by Pearce Brinkley Cease + Lee PA for the construction of Cary High addition and renovations. Fiscal Implications: Funding is available from the total project budget of $21,063,691, of which $1,276,290 is from the PLAN 2000 start up funds and $19,787,401 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2. SCHEMATIC DESIGN: WILEY ELEMENTARY-LIFE SAFETY IMPROVEMENTS

Staff will present the schematic design documents prepared by G�rel Architecture, Inc. for the construction of Wiley Elementary life safety improvements. Fiscal Implications: Funding is available from the total project budget of $730,000, of which $425,000 is from deferred maintenance component of PLAN 2000, and $305,000 is from the modernization component of PLAN 2000. Recommendation for Action: Board approval is requested.

3. SCHEMATIC DESIGN: MILLBROOK HIGH ADDITION AND RENOVATIONS

Staff will present the schematic design documents prepared by Cherry Huffman Architects, P.A. for the construction of Millbrook High addition and renovations. Fiscal Implications: Funding is available from the total project budget of $27,581,846, of which $1,321,955 is from PLAN 2000 start up funds, and $26,259,891 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319.

HUMAN RESOURCES

1. Recommendation for Administrative Appointment
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.