OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION
Chair's CommentsSuperintendent's Comments
5. APPROVAL OF MEETING AGENDA
INFORMATION ITEMS
6. STAFF VACANCIES, 2010-2011 BUDGET PROCESS UPDATE
At its December 1, 2009 meeting, the Board requested a listing of all system vacantpositions and related information, as of December 1, 2009. This information will be
presented along with a review of the hiring freeze process for central services positions
that has been in place since February 5, 2009. Staff will also provide a high level
overview of the annual budget development process. Fiscal Implications: A hiring freeze
was implemented for all non-teaching positions in February 2009 in response to the
economic uncertainty, and in preparation for significant anticipated funding reductions
for the 2009-2010 year. Subsequent to the adoption of a state budget for 2009-10, and
with the knowledge of funding available, the hiring freeze was relaxed to allow school
based non-teaching positions to be hired. The February 2009 hiring freeze for central
services positions continues in preparation for significant additional budget reduction
requirements for the 2010-2011 year. Recommendation for Action: Presentation is for
information only.
7. REPORT ON EXPENDITURES ASSOCIATED WITH H-6 HIGH SCHOOL
On December 1, 2009, the Board directed the Superintendent to provide a report to theBoard at its next regular meeting that includes a complete listing of all expenditures and
costs associated with H-6 and recommendations for proceeding on an alternative site.
Staff will present a report on all expenditures and costs to date, and a report on the status
and timeline for the analysis of alternative sites. Fiscal implications: To be determined.
Recommendation for action: None; this presentation is for information.
8. INTERIM LEGAL COUNSEL
9. PUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order firstfor items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.
CONSENT ITEMS
10. APPROVAL OF MEETING MINUTES
December 1, 2009-Board of Education Meeting MinutesDecember 1, 2009-Closed Session Meeting Minutes
December 4, 2009-New Board Member Orientation Minutes
FINANCE
11. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for November
2009.Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.
12. GIFTS TO THE SYSTEM
One hundred and three gifts have been donated to the Wake County Public SchoolSystem. The approximate value of the gifts is $69,349.00. Fiscal Implications: Not
applicable. Recommendation for Action: No action is required
STUDENT ACHIEVEMENT
13. ENLOE HIGH SCHOOL TRIP TO TOKYO, KAMAKURA, HAKONE,
KYOTO, OSAKA, JAPAN
Participating students are from Japanese Classes and the Japanese Club,grades 9-12.
Approximately 15 students and 5 chaperones will participate.
Students will depart RDU Tuesday, June 22, 2010 and return Wednesday, June 30, 2010. No school days will be missed as the trip is during Summer Break.
Students will have the opportunity to learn Japan's history and culture by visiting culturally significant places and use Japanese in natural language situations.
Fiscal Implications: The cost per student is $2950.00. This trip is enrichment only and
not a required trip. Families, private donations, and scholarship money available through
EF Tours will enable all students the opportunity to participate in this activity.
Recommendation for Action: Board of Education approval is requested for this item.
14. CONTRACT WITH WAKE COUNTY SMART START, INC. (MORE AT
FOUR)
The Smart Start/More at Four Contract will provide funds for 258 students in 24(twenty-four) classrooms at Title I Preschool sites. These funds will allow the
enhancement of services for 16-18 eligible four-year-old students in a blended preschool
setting. Fiscal Implications: This revenue contract will provide up to approximately
$322,500 in More at Four funds for these classrooms. Recommendation for Action:
Staff is requesting Board approval. This item was previously approved at the Board
meeting on November 17, 2009.
15. TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES: SYLVAN
LEARNING CENTER AND SYLVAN ACE IT! TUTORING
Under "No Child Left Behind", a Title I school that has not met Adequate YearlyProgress (AYP) goals for three consecutive years must offer Supplemental Educational
Services (SES) for all eligible students. Students are eligible if they qualify for
free/reduced lunch. These services must be offered by a provider that is approved by
the Department of Public Instruction. Parents select the provider from the approved
list. SES must be offered at Brentwood, Fox Road, Poe Montessori, Wendell and York
Elementary. Fiscal Implications: The state approved maximum allocation per student is
$1,422.00. The total cost of the services for 225 students is $319,950.00.
Recommendation for Action: Staff requests that the Board approve the contract. This
item was previously approved at the Board meeting on November 17, 2009.
16. GRANT PROPOSALS
Competitive (#005510): Triangle Community Foundation, Biogen Idec Micro-Grants in Science Education Fund / Individual Schools.Competitive (#005610): Fiskars, Project Orange Thumb / Individual Schools.
Collaborative (#005710): Golden State Foods Foundation / Individual Schools.
Collaboration (#005810): National Science Foundation, Discovery Research K-12 / NC State University with Brentwood Elementary School.
Collaboration (#005910): National Science Foundation, Engineering Research Centers / NC State University with Brentwood Elementary School, Centennial Middle School, and Southeast Raleigh High School.
Contract (#005310): SAS Institute, Inc., SAS inSchools, Curriculum Pathways / Centennial Campus Middle School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.
HUMAN RESOURCES
17. RECOMMENDATION FOR EMPLOYEMENT
a. Professionalb. Support
ACTION ITEMS
FINANCE
18.FUND BALANCE APPROPRIATION
To appropriate fund balance designated and reserved for the purpose of reimbursing theNorth Carolina Department of Public Instruction for excess months of employment paid
from State Funds. Fiscal Implications: The appropriation requested is in the amount of
$34,924.61. Designated fund balance is reserved and available for this appropriation. The
fund balance due of $4,436.41 will be allocated from the over/under account of savings
reported at the end of the first quarter. Recommendation for Action: Board Approval is
requested.
STUDENT ACHIEVEMENT
19. ENLOE HIGH SCHOOL TRIP TO ROME, FLORENCE, VENICE, PISA,
ASSISI, ITALY
Participating students are from Italian Classes and the Italian Club, grades 9-12.Approximately 11 students and 5 chaperones will participate.
Students will depart RDU Thursday, March 25, 2010 and return Saturday, April 3, 2010. Only 2 days of school will be missed as the trip is during Spring Break.
Students will have the opportunity to learn Italy's history and culture by visiting culturally significant places and use Italian in natural language situations.
Fiscal Implications: The cost per student is $2346.00. This trip is enrichment only and
not a required trip. Families, private donations, and scholarship money available through
EF Tours will enable all students the opportunity to participate in this activity.
Recommendation for Action: This item is recommended for consent.
20. THIRD MONTH K-3 INDIVIDUAL CLASS SIZE WAIVER REQUESTS
Chapter 4, section III B of The School Attendance & Student Accounting Manual statesin part
Local boards of education are responsible for assuring the class size and teacher daily load requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact not been met. If the superintendent determines the requirements have not been met, he/she shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute (area superintendents have worked with individual schools to correct all overages to the extent possible). If the local board cannot organizationally correct the exception and if any of the conditions set out below are met; it shall immediately apply to the State Board of Education for additional personnel or waiver from the standards set above.
Within 45 days of receipt of the request, the State Board, within funds available, may allot additional positions or grant waivers for the excess class size or daily load if the exception resulted from exceptional circumstances, emergencies, or acts of God; large changes in student population; organizational problems caused by remote geographic location; or classes organized for a solitary curricular area and if the local board cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board approval is
requested to submit K-3 class size waivers to the State Board of Education.
POLICY
21. POLICY 7000: CHILD NUTRITION SERVICES
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
22. POLICY 7010: CHILD NUTRITION SERVICES RESPONSIBILITIES
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
23. POLICY 7011: DUTIES OF CHILD NUTRITION SERVICES DIRECTOR
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 7000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
24. POLICY 7020: CHILD NUTRITION SERVICES DEPARTMENT STAFF
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 7000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
25.POLICY 7040: CHILD NUTRITION PROGRAMS
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
26.POLICY 7041: FREE AND REDUCED PRICE MEAL BENEFITS
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
27. POLICY 5030: ESTABLISHMENT OF SCHOOL CALENDAR
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 5000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
28. POLICY 5032: SCHOOL DAY
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 5000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
29.POLICY 2911: MOMENT OF SILENCE
Policy Revision:: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
30.POLICY 2000: EMPLOYMENT OF ADMINISTRATORS
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
31. POLICY 2010: FILLING ADMINISTRATIVE POSITIONS
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
32.POLICY 2020: PROTECTION OF ADMINISTRATORS
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
33.POLICY 2030: CONTRACTS
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
34. POLICY 2200: ADMINISTRATIVE PERSONNEL
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
35. POLICY 2201: QUALIFICATIONS AND PERFORMANCE
RESPONSIBILITIES
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
36. POLICY 2240: RECRUITMENT
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
37. POLICY 2250: SELECTION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
38. POLICY 2251: ASSIGNMENT
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
39. POLICY 2252: ORIENTATION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.
40. POLICY 2253: SUPERVISION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
41. POLICY 2254: EVALUATION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
42. POLICY 2255: PROMOTION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
43. POLICY 2256: TENURE
Policy Deletion: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.
44. POLICY 2257: TRANSFER
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
45. POLICY 2258: SEPARATION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
46. POLICY 2260: HEALTH EXAMINATION
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
47. POLICY 2261: TIME SCHEDULES
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
48. POLICY 2262: EXPENSES FOR SYSTEM EMPLOYEES
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
49. POLICY 2263: NON-SCHOOL EMPLOYMENT
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
50. POLICY 2264: PROFESSIONAL LEAVES OF ABSENCE
Policy Deletion: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.
51. POLICY 2265: CONFERENCES AND VISITORS
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
52. POLICY 2270: SALARY
Policy Deletion: First ReadingThe content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.
53. CLARIFYING LANGUAGE ON YEAR ROUND SCHOOLS
WHEREAS, The Wake County Board of Education believes that neighborhood andvoluntary school assignments are in the best interest of students, families, and teachers
as well as the citizens and taxpayers of Wake County;
WHEREAS, the Board desires to permit voluntary year-round assignments to
continue while ending mandatory year-round assignments beginning with the 2010
2011 academic year; it is the intent of the board that current year round schools will be
transitioned to either a voluntary basis or to traditional calendar by the beginning of
the 2010-2011 school year. Wake County Public School System (WCPSS) staff is
directed to cease opening schools on a non-voluntary year-round calendar and stop
work on any conversion of remaining schools to mandatory year-round pending the
outcome of approved surveys. Recommendation for Action: Board approval is
requested.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
ACTION ITEMS CONT'D
HUMAN RESOURCES
53. RECOMMENDATION FOR ADMINISTRATIVE APPOINTEMENT(S)
54. ADMINISTRATIVE TRANSFER(S)
55. ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.