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Board Agenda for the Week of 12/07/2004 |
OPEN SESSION
Committee of the Whole 2:00 p.m.Topic: Background Information on: GASB 34, Site Selection, and Joint Use of School Facilities
CALL TO ORDER - 4 p.m.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
RECOGNITION
1. 2004-2005 TODD FULLER MATHEMATICS COMPETITION WINNERS
To present the 2004-2005 Todd Fuller Math Competition Award to the Leesville Road High School Mathematics Team for their first place finish in the Todd Fuller Mathematics Competition. To present the First Place Individual Award to Andy Tan from Enloe High School. To present the Second Place Individual Award to Jeremy Diepenbrock from Enloe High School. To present the Third Place Individual Award to Meredith Newmark from Raleigh Charter High School . To present the Fourth Place Individual Award to Eric Shiue from Leesville Road High School and to Gavin Bruss from Apex High School. Fiscal Implications- None. Recommendation for Action- None.PUBLIC COMMENT
Citizens who signed up to address the board during public comments will be called on in priority order—first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comments, any speakers remaining will be recognized at the end of the agenda for their comments.APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
November 9, 2004 - Committee of the WholeNovember 22, 2004-Open Meeting
INSTRUCTIONAL PROGRAMS
1. SOUTHEAST RALEIGH HIGH SCHOOL TRIP TO FREEPORT GRAND BAHAMAS
Students in marching band, concert band, chorus, and dance ensemble will be representative of grades 9-12. Approximately 180 students will participate and 25 chaperones. The chaperones reflect the male/female makeup of the student group. Purpose: Students will participate in the Festivals at Sea Music Festival. Students will have an opportunity to demonstrate performance skills acquired in the classroom for adjudications and comment. Students, staff, and chaperones will depart from Raleigh on Thursday, March 17, 2005, and return on Monday, March 21, 2005. Southeast Raleigh is on a modified calendar. Thus, the dates for the trip are during the school's holiday break. No school days will be missed. Cost per student will be approximately $650.00. To help defray the costs of the trip, students will be involved in raising funds, and staff will seek sponsorship and provide scholarships to students who may have difficulties paying for the trip. Board approval is requested.2. APEX HIGH SCHOOL TRIP: PORT CANAVERAL TO THE BAHAMA
Students in marching and concert bands will be representative of grades 9-12. Approximately 120 students will participate and 25 chaperones. Chaperones will reflect male and female student ratios. Students will depart from Raleigh on Monday, March 21, 2005, and return on Friday, March 25, 2005. No schools days will be missed for either students or faculty since the dates coincide with Spring Break. Purpose: Students will attend a Music Festival and participate in a musical clinic. Students will perform in a stage concert (concert band) and a parade (marching band), both for adjudication. Cost per student will be approximately $640.00. Each student is provided multiple options to raise money toward the cost of the trip (i.e. fruit sales, working RCC Center, etc.). Students work as a group to offset the cost of the trip. Financial aid can be granted and student fees can be waived for students experiencing financial difficulties. Board approval is requested.FACILITIES
1. CHANGE ORDER: MASTER COST ESTIMATOR AGREEMENT
Change orders have been negotiated with Construction Control Corporation and Bovis Lend Lease, Inc. to provide cost estimating services for selected projects in PLAN 2000 and PLAN 2004 through December 31, 2006 and other modifications as recommended by the board's attorney. Fiscal Implications: Negotiation for the actual fee will be done on an individual project basis and funded by the PLAN 2000 and PLAN 2004 School Building Program Management Project. Recommendation for Action: Board approval is requested.2. CHANGE ORDER NO. O-1: PANTHER CREEK HIGH
Board approval is requested for Change Order No. O-1 to S&ME, Inc. This change order in the amount of $145,000 is for providing material testing services during the construction of Panther Creek High School. Fiscal Implications: Funding is available from the total project budget of $42,075,185, of which $1,546,945 is from the PLAN 2000 start-up funds, $14,359,539 is from PLAN 2000, $66,500 is from PLAN 2000 Modernization, $4,900,000 is from Phase IIIB, and $21,202,201 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.3. DESIGNER SELECTION: PROFESSIONAL SERVICES PACKAGE 04-B
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee hereby recommends that the Board select firms in accordance with the attached recommendation summaries for the various indefinite delivery service agreements that comprise Professional Services Package 04-B. These agreements are for work beginning January 1, 2005 through June 30, 2006. Fiscal Implications: Negotiation for the actual fee will be done on an individual project basis and funded by the specific project. Recommendation for Action: Board approval is requested.4. BIDS: RENOVATION AND SITE IMPROVEMENTS AT NORTH GARNER MIDDLE
Bids for the Renovation and Site Improvements at North Garner Middle were received on November 9, 2004. Staff and Skinner, Lamm & Highsmith, P.A. Architects recommend award of the single-prime contract to J. M. Thompson Company in the amount of $7,324,360. The total of the low multi-prime bids was $7,443,973. Fiscal Implications: Funding is available from the total project budget of $9,394,519, of which $583,058 is from the PLAN 2000 School Building Program, and $8,811,461 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.5. DESIGN CONSULTANT AGREEMENT: E18 "HOLLY SPRINGS SITE"
The approved PLAN 2004 School Building Program includes a new Elementary School. Negotiations have been completed with Cherry Huffman Architects, P.A. for the reuse of the prototype used at Holly Springs Elementary. This is the seventh reuse of this prototype. The form of agreement is the standard form approved by the board attorney. Fiscal Implications: Funding is available from the total project budget of $15,033,140, as provided in the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $830,854. Recommendation for Action: Board approval is requested.6. DESIGN CONSULTANT AGREEMENT: MODULAR ELEMENTARY CAMPUSES
Negotiations have been completed with Gurel Architecture for design services for potential modular elementary school campuses. It is anticipated that the Board will ultimately create modular elementary schools at one or no more than two of these campuses. The design consultant will only be paid for services performed, not to exceed $624,400. The proposed contract is a modified version of the Board's approved standard design consultant short form agreement. Fiscal Implications: The total project budget is $31,100,000 of which $16,656,251 is currently available through PLAN 2004 appropriations of $9,800,000 to the PLAN 2004 Mobile Classrooms-Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. Recommendation for Action: Board approval is requested.7. CONSTRUCTION DOCUMENTS: BRIER CREEK ELEMENTARY AND COMMUNITY CENTER
Staff has reviewed the construction documents and requests Board approval and authorization to advertise for the construction of Brier Creek Elementary School and Community Center. Fiscal Implications: Funding is available from the total school project budget of $15,948,563, of which $80,000 is from the PLAN 2000 School Building Program, $12,868,563 is from the PLAN 2004 School Building Program, and $3,000,000 is to be funded by the City of Raleigh for their Community Center. Recommendation for Action: Board approval is requested.HUMAN RESOURCES
1. RECOMMENDATIONS FOR EMPLOYMENT
COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FACILITIES
1. BIDS: ADDITIONS AND RENOVATIONS AT MILLBROOK HIGH
Bids for the Additions and Renovations at Millbrook High were received on November 18, 2004. This project is over budget and value engineering is in progress. Staff and Cherry Huffman Architects, P.A., will present recommendations for award. Fiscal Implications: Funding is available from the total project budget of $27,581,846, of which $1,321,955 is from the PLAN 2000 School Building Program, $26,259,891 is from the PLAN 2004 School Building Program. Recommendations will be made to fund the over budget amounts. Recommendation for Action: Board approval is requested.2. BIDS: PURCHASE OF MOBILE UNITS
Bids for the purchase of 50 mobile classroom units were received on December 2, 2004. Staff and H.S. Annis Architect, AIA will present their recommendations for award. Fiscal Implications: The total project budget is $31,100,000 of which $16,656,251 is currently available through PLAN 2004 appropriations of $9,800,000 to the PLAN 2004 Mobile Classrooms-Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. Recommendation for Action: Board approval is requested.INFORMATION ITEMS
INSTRUCTIONAL PROGRAMS
1. SCHOOL HEALTH ADVISORY COUNCIL (SHAC) REPORT
Representatives from the School Health Advisory Council (Carol Mitchell and Artie Kamiya) will present the annual SHAC report outlining five commendations and five recommendations. Fiscal Implications-There are no fiscal implications. Recommendation for Action-This item is being presented as information only at this time.FINANCE
1. LETTER FROM MCGLADREY & PULLEN REGARDING THE ANNUAL AUDIT
McGladrey & Pullen, LLP provided this letter on significant matters related to the conduct of the annual audit of the Wake County Board of Education (Board). This letter is in connection with the audit of the Board's general-purpose financial statements for the fiscal year ended June 30, 2004. It addresses certain matters that the auditors believe would be of interest to the Board. Fiscal Implications: Not Applicable.2. COMPREHENSIVE ANNUAL FINANCIAL REPORT
This report is the Comprehensive Annual Financial Report of the Wake County Board of Education (Board) for the fiscal year ended June 30, 2004. The Board's independent certified public accountants, McGladrey & Pullen, LLP, have audited the general purpose financial statements and related combining and individual fund and account group statements and schedules and have rendered their unqualified opinion on them. The auditor's reports on the schedule of federal and state financial assistance, internal control structure, and compliance matters are included in the single audit section of the Comprehensive Annual Financial Report. Fiscal Implications: As a result of appropriate fiscal management, including realistic budgeting practices, effective cost controls, and sound cash management, the Comprehensive Annual Financial Report indicates a strong financial position at June 30, 2004.LEGISLATIVE
1. 2005 LEGISLATIVE AGENDA
The 2005 Legislative Agenda has been reviewed by the Legislative Committee and is beingpresented for information. Fiscal Implications-Undetermined at this time. Recommendation for Action-Information at this time.
SPOTLIGHT ON STUDENTS
CLOSED SESSION
§To consider confidential student information protected under the family Rights and Privacy Act (FERPA) and G.S. 115C-402.§To consider confidential personnel information protected under G.S.115C-319.
§To establish or instruct the board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contracts. G.S. 143-318.11 (a)(5).
ACTION ITEMS (cond't.)
HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.