WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

FINANCE

1. COMPREHENSIVE ANNUAL FINANCIAL REPORT

This report is the Comprehensive Annual Financial Report of the Wake County Board of Education (Board) for the fiscal year ended June 30, 2006. The Board's independent certified public accountants, Cherry, Bekaert & Holland, LLP, have audited the general purpose financial statements and related combining and individual fund and account group statements and schedules and have rendered their unqualified opinion on them. The auditor's reports on the schedule of federal and state financial assistance, internal control structure, and compliance matters are included in the single audit section of the Comprehensive Annual Financial Report. Fiscal Implications: As a result of appropriate fiscal management, including realistic budgeting practices, effective cost controls, and sound cash management, the Comprehensive Annual Financial Report indicates a strong financial position at June 30, 2006. Recommendation for Action: No Action Necessary.

2.LETTER FROM CHERRY, BEKAERT AND HOLLAND, LLP REGARDING THE ANNUAL AUDIT

This letter of comments and suggestions to the Wake County Board of Education (Board) is provided by Cherry, Bekaert & Holland, LLP as constructive suggestions with respect to matters that came to their attention in connection with the annual audit. Fiscal Implications: Not Applicable. Recommendation for Action: No Action Necessary.

3.LETTER FROM CHERRY, BEKAERT AND HOLLAND ON SIGNIFICANT MATTERS RELATED TO THE ANNUAL AUDIT

This letter to the Wake County Board of Education (Board) is provided by Cherry, Bekaert & Holland, LLP to inform the board of any significant matters related to the conduct of the annual audit. Fiscal Implications: Not Applicable. Recommendation for Action: No Action Necessary.

4.RESPONSE TO LETTER FROM CHERRY, BEKAERT AND HOLLAND, LLP REGARDING THE ANNUAL AUDIT

This administration shares the concerns addressed in the letter regarding the annual audit from Cherry, Bekaert and Holland, LLP. The attached response provides actions taken and future plans to monitor the issues. Fiscal Implications: Not Applicable. Recommendation for Action: No Action Necessary.

5.AUDIT COMMITTEE REPORT

Gordon Brown, Audit Committee Chair, to present independent Audit Committee report on the Comprehensive Annual Financial Report review. Fiscal Implications: None. Recommendation for Action: This item is for information.

LEGISLATIVE

1. LEGISLATIVE AGENDA

The 2007 Legislative Agenda has been reviewed by the Legislative Committee and is being presented for information. Fiscal Implications: Undetermined at this time. Recommendation for Action: Information at this time.

FACILITIES

1. INTERLOCAL AGREEMENT FOR SALES TAX

Attached is the proposed sales tax interlocal agreement between the Board of Education and the County Commissioners, under which ownership of school property will be transferred to Wake County for the duration of the construction project. Staff consulted with the Board attorney regarding the agreement and it has been discussed between the attorneys for both boards. The initial list of projects that will be jointly owned by the boards is also attached. The existing CM At Risk contracts between the Board and the CMs will be replaced with new agreements showing both boards as the owner of the project. The agreement used for the joint contracts will be modeled after the CM agreement approved by the Board on November 21, 2006. This agreement was presented to the Board of County Commissioners for first reading on December 4, 2006 and is being presented today to the Board of Education for information. It will be considered for approval at a second reading of the Board of County Commissioners on January 8, 2007, and will be presented to the Board of Education for approval on January 9, 2007. Fiscal Implications: It is anticipated that the cost of construction projects will be reduced by the amount of sales tax. Recommendation for Action: Presented for information only.

INSTRUCTIONAL PROGRAM

1. LITERACY COACH

2005-2008 WCPSS STRATEGIC PLAN OBJECTIVES AND DR. BURNS' FOUR POINTS

(1)Focus on Teaching and Learning
Reduce the gap between each student's actual and potential achievement.
(2)Retention, Recruitment and Training of High Quality Employees
Recruit, develop, and retain quality employees whose vision, potential, and abilities support high academic achievement for all students.
Develop systems to support professional learning communities that recruit and retain quality teachers and principals.
(3)Systems and Structures to Support Schools, Ensure Accountability, and Engage Community
Design educational programs and facilities to maximize resources and support rapid growth and changing demographics.
(4)Fiscal Accountability
Demonstrate fiscal accountability in the efficient use of resources.
Fiscal Implications: None. Recommendation for Action: None

INFORMATION

Chair's Comments
Superintendent's Report
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 12, 2006 - Committee of the Whole for Facilities Minutes
October 10, 2006 - Committee of the Whole for Facilities Minutes
October 10, 2006 - Finance Committee Meeting Minutes
October 17, 2006 - Amended Board Meeting Minutes
October 17, 2006 - Closed Session Minutes
November 7, 2006 - Closed Session Minutes
November 21, 2006 - Board Meeting Minutes

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2005-2006

To report changes in the budget resolution resulting from transactions processed during
2005-2006. These are the final adjusting entries included in the Annual Financial Report.
Fiscal Implications:
Adjust State Public School Fund + $ 0
Adjust Local Current Expense Fund + $ 500
Adjust Federal Programs Fund + $ 71,391
Adjust Capital Outlay Fund+$72,000
Adjust Multiple Enterprise Fund+ $0
Net Changes+ $ 143,891
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations

2. FUND BALANCE APPROPRIATION

To appropriate fund balance for the purpose of reimbursing the North Carolina Department of Public Instruction for excess months of employment paid from the State Fund. Fiscal Implications: Funds reserved in fund balance in the amount of $537,680.00. Recommendation for Action: Board Approval is requested.

3.IBM GLOBAL SERVICES STATEMENT OF WORK

Technology Services will utilize IBM professional services to develop a Data Repository and Delivery System (DRDS). The goal is to provide an easily accessible centralized information repository rather than continuing to pull data from multiple, unlinked legacy systems. By creating an enterprise-wide central data repository, stakeholders will have access to key performance indicators as well as key standard reports thus allowing a measure of their successes as the district works towards meeting the aggressive goals of Goal 2008. Services will begin December 11, 2006 and will be completed no later than June 1, 2007. Total fixed price for engagement is $308,700.00 to be invoiced monthly for services performed. Fiscal Implications: Total amount of contract is $308,700.00. Funding for contracted services was planned for and is available in the Technology Services 2006-07 operating budget request. Recommendation for Action: Staff is requesting Board approval of statement of work.

4.ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT

Original purchase of Oracle business applications was approved by the Board in November 1998 following a resolution approved by the County Commissioners. The first three years of technical support were financed over a three-year term. Beginning with the fourth year of support, renewal has been carried to the Board on an annual basis for approval. Renewal for Year 9 to extend support through November 19, 2007 is due. Support consists of updates and patches as well as telephone and other support services. This year's fee includes the standard 3% increase over last year as well as the cost for an additional line item (six database licenses) which was a separate purchase and is now co-termed with the other renewal items. Fiscal Implications: Total amount of change order is $343,370.90. Funding for contracted services was planned for and is available in the Technology Services 2006-07 operating budget request. Recommendation for Action: Staff is requesting Board approval of renewal.

FACILITIES

1. CONSTRUCTION DOCUMENTS: EAST MILLBROOK MIDDLE

Staff has reviewed the construction documents and requests Board approval and authorization to advertise for the construction and renovation of East Millbrook Middle School. Fiscal Implications: Funding is available from the total project budget of $31,098,704, of which $109,089 is from PLAN 2000 Start Up, $3,470,802 from PLAN 2004, and $ 27,518,813 from CIP 2006. Recommendation for Action: Board approval is requested.

2. DESIGN PHASE CHANGE ORDER NO. 6: HERITAGE HIGH (H2)

Board approval is requested for Design Phase Change Order No. 6 to LS3P/Boney. This design phase change order, in the amount of $837,708 is to fully fund the design consultant to include bidding and permitting, construction administration, and close-out of the project. The design consultant had previously been authorized to provide services through the preparation of construction documents. Fiscal Implications: Funding is available from the total project budget of $61,456,416, of which $1,564,638 is from the PLAN 2000 Start Up, $513,391 from PLAN 2004, $56,321,991 from CIP 2006, and $3,056,396 will be provided by the Town of Wake Forest and the Wake County Parks and Recreation Department for additional ball fields and upgrades to the school's ball fields. Recommendation for Action: Board approval is requested.

3. PERMISSION TO ADVERTISE: LAUREL PARK ELEMENTARY (E26)

The Board approved the schematic design at its October 3, 2006 meeting. In order to meet the tight construction schedule needed to complete this project for a 2008 school opening, it is proposed to advertise six bid packages early, before completion of the total design package. Staff has reviewed the construction documents for these early bid packages and requests Board approval and authorization to advertise. The award of the contracts will be presented to the Board for approval on February 6, 2007. Staff also requests Board approval and authorization to advertise for the remaining project packages upon completion of design and satisfactory review by staff. These packages will be brought to the Board for approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of $21,043,651, of which $895,000 is from PLAN 2004 Start Up and $20,148, 651 is from CIP 2006. Recommendation for Action: Board approval is requested.

4. GRASS MOWING/LANDSCAPE MAINTENANCE AT 53 SITES

Grass mowing/landscaping contracts are to be awarded to Baines Landscaping, Inc., for work at 53 sites. The contract term is January 1, 2007, through June 30, 2007. Fiscal Implications: The total award of this contract is $190,440, for the period of January 1, 2007, through June 30, 2007. Funds are available in the Maintenance and Operations Department's current expense budget. Recommendation for Action: Board approval is requested.

5. RESOLUTION: REQUEST TO SURPLUS A 6.659 ACRE TRACT OF LAND IN CARY

The Board of Education owns 6.659 acres of land in Cary located on the northwestern side of Kildaire Farm Road adjacent to Hemlock Bluffs State Park. The property is not contiguous to other tracts owned by the Board of Education, and is of insufficient size for cost effective conventional school uses. The property is nearly completely covered by stream buffers, floodways, floodplains, and 100 year flood zones. Staff requests that the Board of Education declare as surplus and order the sale of the 6.659 acres of property, which is further identified as Wake County PIN # 0761.07-58-3636, and Wake County Tax Account #0102464. Fiscal Implications: Upon approval from the Board of Education, staff will implement per policy 7250. Recommendation for Action: Staff requests Board approval.

6. OFFER TO PURCHASE AND CONTRACT FOR SALE OF SURPLUS 2.51 ACRE TRACT OF LAND IN ZEBULON

The Board of Education owns 2.51 acres of land in Zebulon located at the southern end of Jones Street on the eastern side of the road, near the intersection of Dogwood Drive. The Board of Education declared it as surplus property and ordered its sale on August 8, 2006. At its September 18, 2006 meeting, the Wake County Board of Commissioners declined to purchase the property at fair market value. Terms and conditions of an Offer to Purchase and Contract have been reached to sell the 2.51 acre surplus tract to LRC Development Company, LLC at a purchase price of $574,000. The property is further identified as Wake County PIN #2705.05-19-9739, and Wake County Tax Account #0211541. Fiscal Implications: Estimated income to the Board of Education to reduce the County's bonded indebtedness for schools or for future land acquisitions for schools is $574,000. Recommendation for Action: Staff requests Board approval of the terms and conditions of the proposed contract, conditioned upon and subject to completion of the advertisement and upset bid process as described in N.C.G.S. 115C-518 and N.C.G.S. 160A-269.

7. OFFER TO PURCHASE AND CONTRACT FOR SALE OF SURPLUS 0.036 ACRE TRACT OF LAND IN FUQUAY-VARINA

The Board of Education owns 50.5 acres of land located between Broad Street and Ransdell Road known as the Fuquay-Varina High School tract. The property includes an unusable 0.036 acres of the southwestern end of the property, and is severed from the bulk of our tract by Bengal Boulevard. Its size and location prohibit cost effective conventional school uses. The Board of Education declared as surplus property and ordered its sale at its meeting on August 8, 2006. At its September 18, 2006 meeting, the Wake County Board of Commissioners declined to purchase the property at fair market value. Terms and conditions of an Offer to Purchase and Contract have been reached to sell the 0.036 acre surplus tract to Ruby D. Ransdell, an adjoining landowner, at a purchase price of $1,330. The property is further identified as a portion of Wake County PIN #0667.12-12-1689. Fiscal Implications: Estimated income to the Board of Education to reduce the County's bonded indebtedness for schools or for future land acquisitions for schools is $1,330. Recommendation for Action: Staff requests Board approval of the terms and conditions of the proposed contract, conditioned upon and subject to completion of the advertisement and upset bid process as described in N.C.G.S. 115C-518 and N.C.G.S. 160A-269.

8. OFFER TO PURCHASE AND CONTRACT - DONATION OF LAND ADJACENT TO LAUREL PARK ELEMENTARY (E26)

Terms and conditions of an Offer to Purchase and Contract have been reached with Laurel Park Associates, LLC, to acquire approximately 2.33 acres located immediately adjacent to and on the eastern side of the Laurel Park Elementary School site in Cary. The land will be recombined with the Laurel Park Elementary site by recordation of an appropriate plat. Fiscal Implications: Purchase price of the Land is shown on the Offer to Purchase as $342,510, but the total cost of the land to Board of Education is shown therein as $1.00, said figure being nominal or token consideration. The balance of the purchase price represents a donation to the Board of Education by Laurel Park Associates, LLC. No additional funding for this acquisition is needed. Recommendation for Action: Staff requests Board approval.

9. OFFER TO PURCHASE AND CONTRACT - DONATION OF LAND ADJACENT TO EAST GARNER ELEMENTARY (E13)

Terms and conditions of an Offer to Purchase and Contract have been reached with Sausage Patty, LLC, to acquire approximately 0.34 acres located immediately adjacent to and on the eastern side of the East Garner Elementary School site which will accommodate a sanitary sewer easement that will serve the East Garner Elementary School Site. Fiscal Implications: Purchase price of the land will be shown on the Offer to Purchase in an amount to be determined in the future by the Seller, but the total cost of the land to the Board of Education is shown therein as $1.00, said figure being nominal or token consideration. The balance of the purchase price represents a donation to the Board of Education by Sausage Patty, LLC. No additional funding for this acquisition is needed. Recommendation for Action: Staff requests Board approval.

HUMAN RESOURCES

1.RECOMMENDTIONS FOR EMPLOYMENT

a. Professional
b. Support

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. BIDS: WAKEFIELD HIGH 9TH GRADE CENTER

Bids for the construction of Wakefield High 9th Grade Center were received on November 16, 2006. Staff and Schenkel Shultz Architecture recommend award of the single-prime contract to DeVere Construction Company, Inc. in the amount of $4,050,000. Fiscal Implications: Funding is available in the overall 2007 Crowding Solution project budget of $7,896,677, of which the budget for this conversion in PLAN 2004 funding is $6,486,327. The funding for the outfitting of the school is provided in CIP 2006 in the amount of $1,684,388. Thus, the total project budget is $8,170,715. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. SCHOOL IMPROVEMENT PLAN WAIVER

Wake Early College of Health and Science has determined the need for a class size waiver to be in place prior to the beginning of the second semester of the 2006-2007 school year not included in their initial School Improvement Plan.
Copy of waiver request and supporting documentation are attached.
Fiscal Implications: None. Recommendation for Action: Staff is requesting the Board add this school to the existing list of schools approved for class size waiver.

2. GRANT PROPOSALS

1.Contract (#1123): Exceptional Children's Assistance Center, Parents as Teachers Demonstration Site/Project Enlightenment.

2.Entitlement (#1124): US Department of Education, Office of Elementary and Secondary Education, Indian Education Programs/Central Office, Curriculum and Instruction.

3.Entitlement (#1125): US Department of Education, Office of Elementary and Secondary Education, Title VIII Impact Aid/Central Office, Administrative Services.

4.Collaboration/Contract Amendment (#1126): Public Education Network, Life Skills Initiative/ Central Office Physical Education with Wake Education Partnership being fiscal agent.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

3. BELL SCHEDULE EXTENSION FOR ENLOE MAGNET HIGH SCHOOL

It is recommended that Enloe Magnet High School follow the bell schedule extension included in the backup information provided. The extension allows for the implementation of a proposed strategy submitted by the school's SIP committee for this year's 2006-2007 SIP Work Plan. This bell schedule extension will allow for remediation, restart, acceleration, enrichment, and possible early graduation. Fiscal Implications: Resources necessary to accommodate the original bell schedule will be sufficient to provide for the bell schedule extension. No change to transportation is needed to implement this bell schedule extension. Recommendation for Action: Approval of bell schedule for Enloe Magnet High School.

RECOGNITION

SPOTLIGHT ON STUDENTS - 5 p.m.
Seventeen students will be recognized as Spotlight on Students award winners. Fiscal Implications: None. Recommendation for Action: None

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2.ADMINISTRATIVE TRANSFER

3.RECOMMENDATION FOR CAREER STATUS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.