Board Agenda for the Week of 12/04/2001

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

SWEARING IN OF NEW BOARD MEMBERS

(Reception immediately following swearing in)

INFORMATION

Chairman's Comments
Superintendent's Report
Presentation by Wake Technology Academy

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

October 10, 2001 - Finance Committee
November 13, 2001 - Finance Committee

FACILITIES

1.Design Consultant Agreement - Powell Elementary Renovations
Negotiations have been completed with PADIA Consulting Inc. for the design of renovations at Powell Elementary. The form of agreement is the standard form approved by the board attorney. The PLAN 2000 building program originally included replacement of the school's roof and other minor school and site improvements. Recently, the board approved an expansion of the project scope to add the replacement of the school's heating, cooling, and ventilation systems and associated interior renovations. The roofing project has been separated from the remainder of the project and is currently in the design phase. Fiscal Implications - The total project budget (excluding the roofing project budget of $300,000) is $3,811,338. Funding sources include PLAN 2000 Modernization funds of $100,000, PLAN 2000 Deferred Maintenance funds of $35,000, PLAN 2000 Environmental Compliance funds of $450,000, PLAN 2000 Contingency funds of $2,223,138, and PLAN 2000 savings in the amount of $1,003,200. The total project budget includes proposed compensation for the design consultant of $220,000. Recommendation for Action - Board approval of the design consultant agreement is recommended.

2. Design Phase Change Order No. 1: Cedar Forks Elementary (E4)
Board approval is requested for Design Phase Change Order No. 1 to the design consultant, Small Kane Architects, PA for the PLAN 2000 Cedar Forks Elementary (E4). This design phase change order, in the amount of $158,980, is to incorporate into the project design the park components for the Town of Morrisville. Fiscal Implications - The Town of Morrisville will reimburse the school system for the cost of this additional design work. The total project budget of $10,821,535 consists of $10,662,555 from the PLAN 2000 School Building Program and $158,980 from the Town of Morrisville. Recommendation for Action - Board approval of Design Phase Change Order No. 1 is requested.

3. Offer to Purchase and Contract - Millbrook Elementary
Bob H. Taylor and wife, Peggy L. Taylor have agreed to a negotiated settlement to sell to the Wake County Board of Education approximately 4,240 square feet of land at Millbrook Elementary School. The acquisition will allow for the completion of driveway and parking improvements. The negotiated settlement will eliminate the condemnation proceeding recently approved by the Board and associated costs. Fiscal Implications - Contract payment of $5,000.00 for 4,240 square feet of land and $1,000.00 for legal fees, property taxes, revenue stamps and recording fees. Recommendation for Action -Staff requests Board approval of an Offer to Purchase and Contract with Bob H. Taylor and wife, Peggy L. Taylor for approximately 4,240 square feet of land at Millbrook Elementary at a price of $5,000.00 and closing costs of $1,000.00.

4. Funding Resolution - Millbrook Elementary
As required by N. C. General Statute 115C-426, the Wake County Board of Commissioners is required to approve of the acquisition and funding of property for the construction of school facilities. A resolution for the acquisition of approximately 4,240 square feet of land at Millbrook Elementary, Raleigh, N.C., is required to complete driveway and parking improvements as a portion of the renovation of the elementary facility. Fiscal Implications - Total land cost $5,000.00. Total fees and closing costs $1,000.00. Recommendation for Action - Staff requests board approval of a funding resolution to the Wake County Board of Commissioners in the amount of $6,000.00 to acquire approximately 4,240 square feet of land at Millbrook Elementary.

FINANCE

1. Gifts To The System
Twelve gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $13,867.78. Fiscal Implications: Not applicable.

2. Service Agreement: Boss Corporation
Technology Services will enter into an agreement with Boss Corporation to provide a functional lead for payroll with a specialty in custom costing. Contract will be for a three-month term. Hourly rate will be $187 per hour and expenses are estimated at $1,000 per week. Fiscal Implications: Total amount of contract is not to exceed $135,000. Funding for contracted services was identified and planned for in the 2001-02 fiscal year. Funding is available in the Technology Services current expense budget.

PROGRAM

1. Grant Proposals
Competitive (#609): North Carolina Department of Health and Human Services, Division of Social Services, After School Programs and Services for At-Risk Children / Carroll Middle School. Fiscal implications vary by grant. Staff recommends that the Board approve the applications.

2. ABC Accountability Components for Alternative Schools
Alternative and special schools are included in the 2001-2002 ABCs under a special policy adopted by the North Carolina Board of Education. The evaluation of alternative schools will be based on two state mandated achievement-based components and three local options. Options suggested by the state include attendance, suspension/dropout rates, graduation rates, reduction in incidents of violence, customer satisfaction, transition to a regular program, improvement in GPA, promotion rates, and parental involvement. Schools will be evaluated on all five components. Schools achieving five of the five components will be determined to have made exemplary gain, at least three of the five will be expected gain, at least two of the five will be no recognition, and one or none of the five will be low performing. As part of their school improvement plans for 2001-2002, the alternative schools identified three local options that reflect their school's mission. The local options selected by the schools have been approved by the school improvement teams and must be approved by the local school board. ABC incentive funds will be received from the state for the system's three alternative schools: Longview School, Mt. Vernon Redirection, and Phillips High School. Staff requests board approval of the three local options presented by each alternative school.

3. Ligon Middle School Field Trip to Compiegne, France
Students participating will be representative of grade 8. Approximately 8 students will participate and 2 chaperones. Students will depart from RDU on Friday, March 22, and return on Monday, April 1, 2002. Students' absence from school will be one day. This is during Spring Break. The students will live with a French family, attend a French school, and learn about their customs and culture. They will practice speaking French in real situations. This school exchange is sponsored in part by the City of Raleigh's Sister City. Cost per student will be approximately $700. The total cost will be approximately $5600. Individuals will be responsible for financing the trip with some money from fund raisers. This item is recommended for action.

HUMAN RESOURCES

1. Recommendation for Administrative Appointments

2. Recommendations for Employment

COMMITTEE CHAIRS' REPORTS

SPOTLIGHT ON STUDENTS

Sixteen students will be recognized as Spotlight on Students award winners.

ACTION ITEMS

FACILITIES

1. Construction Documents: Leesville Campus Addition and Renovations (3 minutes)
Staff will present construction documents prepared by The Freelon Group for the design of the addition and renovations at the Leesville campus. Fiscal Implications - Funding is available from the total project budget of $16,349,949 from the PLAN 2000 School Building Program project budget. Recommendation for Action - Board approval is requested.

2. Schematic Design: Heritage Middle (M4) (5 minutes)
Staff will present the schematic design documents prepared by Innovative Design for Heritage Middle. Fiscal Implications - The total project budget of $22,062,401, is included in the PLAN 2000 School Building Program. Recommendation for Action - Board approval of schematic design is recommended.

3. Schematic Design: West Cary Middle (5 minutes)
The approved PLAN 2000 School Building Program includes the construction of a track and field at West Cary Middle. Staff will present the schematic design documents prepared by Jerry Turner and Associates, Inc. for this project. Fiscal Implications - Funding is available from the total project budget of $960,000 included in the Deferred Maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Staff recommends approval of the schematic design.

4. Resolution: Long-Range Building Program Funding Reallocation (10 minutes)
Resolution requests reallocation of funds from the complete or nearly complete Phase IIIB projects to other Phase IIIB projects, program management, and deferred maintenance (priority) projects. Resolution also requests the reallocation of project savings from two PLAN 2000 projects, and from program contingency, environmental compliance, modernization and deferred maintenance funds to Ballentine Elementary, Broughton High, and Powell Elementary. The total reallocation amount is $11,581,078. Fiscal Implications - No additional appropriation of funding is necessary. Recommendation for Action - Staff recommends approval of the funding reallocation.

POLICY

1. Promotion and Intervention Policy 5530 (5 minutes)
(Revised; Second Reading)
Wake County Public School System Promotion and Intervention Policy 5530 has been revised to reflect changes in 115-C Public School Laws from Session 2001. The changes are aligned with our current policy and do not significantly impact current practice. The major area of change addresses the appeal process. Other changes have been made for clarity and alignment with state law and regulation. Included in 2001-2002 Budget

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319.

HUMAN RESOURCES

1. Recommendations for Career Status (10 minutes)

INFORMATION

FACILITIES

1. New Enrollment Projections (10 minutes)
Staff will present new enrollment projections based on a study commissioned by Wake County Planning. Fiscal Implications - None at this time. Recommendation for Action - Information only.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.