WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. 2009 LEGISLATIVE AGENDA

The 2009 Legislative Agenda is proposed by the Legislative Committee and presented as
information. Fiscal Implications: Undetermined at this time. Recommendation for
Action: Information at this time.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 14, 2008-Student Achievement Committee Meeting Minutes
October 21, 2008-Board of Education Meeting Minutes
October 28, 2008-Policy Committee Meeting Minutes

FINANCE

1. 403(b) DEFINED PLAN DOCUMENT
As a part of the new federal regulations covering Tax Sheltered Annuities, WCPSS
assumes new fiduciary responsibilities in managing the school system's 403(b) plan
effective January 1, 2009. One of the new responsibilities is the need to maintain a
written Defined Plan Document. A team consisting of WCPSS staff, CapTrust Financial
Advisors, and ING has reviewed and approved the attached 403(b) Defined Plan
Document. The Board's Attorney has also reviewed the Defined Plan Document to
ensure it meets the requirements of the IRS. Fiscal Implications: None.
Recommendation for Action: Staff is requesting Board approval.

2. COMPUTER ASSOCIATES THREE-YEAR LICENSE AGREEMENT FOR

SOFTWARE

Computer Associates (CA) provides software applications which are used in relation to
student data housed on the mainframe. The current three-year consolidated license
agreement is set to expire on November 30, 2008. Technology Services has negotiated a
new three-year agreement which will carry us through November 29, 2011. The Usage
and Maintenance Fee for the next three years will be $921,513.99 plus applicable tax.
This amount is a three percent increase over the current fee and is payable in three equal
annual installments of $327,905.39. The annual fee, inclusive of taxes, paid against the
current agreement has been $319,100.76. The new agreement does include a non
appropriation clause which is required by the district for agreements spanning multiple
fiscal years. Fiscal Implications: Total amount of agreement is $983,716.17, with the
initial payment of $327,905.39 due in the current fiscal year. Funding for contracted
services was planned for and is available in the Technology Services 2008-09 operating
budget request. $327,905.39 will also be required in both the 2009-10 and 2010-11 fiscal
years. Recommendation for Action: Staff is requesting Board approval of agreement.

FACILITIES AND OPERATIONS

1. INTERLOCAL AGREEMENT: DEVELOPMENT OF PARK FACILITIES

(MILLS PARK MIDDLE SCHOOL)

Wake County Government, the Town of Cary, and the Board of Education are working
together for the development of the new Mills Park Middle School. The Board acquired
from the Town of Cary approximately 53.71 acres of land for Mills Park Elementary (E
22) and the new Mills Park Middle (M-10). The Board, Town of Cary and County staffs
have jointly planned the development of the outdoor recreational facilities for the middle
school. The Board prepared the project's master plan, to include a collector road and
additional recreational amenities above the educational standard. The Board is
supervising the construction of the school and the additional recreational improvements
funded by the County and Town. The County and Town are responsible for the design
and construction costs associated with these recreational improvements above the normal
middle school program. The County will contribute up to $250,000 towards the design
and construction costs of the recreational improvements. Town is contributing the
balance of funds, in accordance with the Master Plan approved by the Town, in addition
to one-half the cost of the collector road construction. The Town is also responsible for
any change orders associated with their portion of the project. Terms for the Joint Use
Agreement were approved by the Board on December 4, 2007. Fiscal implications: none.
Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. GRANT PROPOSALS

Competitive (#968.004): 21st Century Community Learning Center Program / Moore Square Museum Magnet Middle School.
Collaborative (#1110.001): SAS Institute, Inc., SAS inSchools, Curriculum Pathways / Centennial Campus Middle School.
Competitive (#003309): State Library of North Carolina, Library Services and Technology Act, School Library Collection Development / Individual Schools.
Competitive (#003409): Toyota TAPESTRY Grants for Science Teachers Program / Individual Schools.
Competitive (#003509): Asia Society and The Goldman Sachs Foundation / Individual Schools.
Collaborative (#003609): PRC 023 - US Department of Education, The Carl D. Perkins Vocational and Technical Education Act College Tech Prep Grant / Central Services, Curriculum and Instruction.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

2. FIELD TRIP REQUEST FOR THE SOUTHEAST RALEIGH BAND AND

CHORUS EDUCATION FIELD TRIP

Approximately 150 students will participate in a trip to Nassau, Grand Bahamas. Thirty parent chaperones will represent an appropriate student/teacher ratio.
Band and chorus students will be representative of Southeast Raleigh Magnet High School performing arts department.
Students participating were selected on a first come, first serve basis on contracts signed by parents and turned in. Opportunity was made for all students who wished to participate to do so.
Students, staff, and chaperones will depart from Raleigh, on Wednesday, March 11, 2009 and will return Monday, March 16, 2009.
Southeast Raleigh Magnet High School is on a modified year-round calendar. Thus, the dates for this trip are during the school's spring break. No school days will be missed.
Purpose: Students will perform on the cruise ship and on the square in Nassau, Grand Bahamas. These performances will be a culmination of music and skills learned throughout the school year. Students will be exposed to a variety of music styles on the ship and will serve as ambassadors for Southeast Raleigh in the Bahamas.
Fiscal Implications: The cost per person and chaperone will be $550.00. Assistance will
be provided for students who cannot afford to pay for the trip. Booster club fundraising
may be applied to the trip. Recommendation for Action: Board approval requested.

POLICY

1. POLICY 1510: POLICY DEVELOPMENT

Revised: Second Reading
Staff is recommending changes in Policy 1510, Policy Development, to reflect
recommendations from the Curriculum Management Audit. Fiscal Implications: None.
Recommendation for Action: Staff is requesting Board approval.

2. POLICY 1517: SUSPENSION OF POLICIES

Revised: Second Reading
Staff is recommending changes in Policy 1517- Suspension of Policies, at the direction of
the Board, in order to clarify circumstances under which Board can suspend Board
Policy. Fiscal Implications: None. Recommendation for Action: Staff is requesting
Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

A. Professional
B. Support

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

STUDENT ACHIEVEMENT

1. BOARD OF EDUCATION GOAL

During work sessions the WCPSS Board of Education developed the following Board
Goal:

BOARD OF EDUCATION GOAL

WCPSS students will demonstrate high academic growth; by 2014, all
students will graduate on-time prepared to compete globally.
High Growth will be calculated at the system-level for the following WCPSS subgroups:
Level I/II, Level III, Level IV, Level IV - Not AG, AG (Academically Gifted), African
American, Asian American, Hispanic, Multi Racial, Native American, White, FRL (Free
and Reduced Lunch), LEP (Limited English Proficient), SWD (Students with Disabilities).
The goal for graduation is 100% of students on-time and will be achieved by 2014.
Students will meet the requirements for graduation as outlined by the NC State Board of
Education in the Future-Ready Core Course of Study.
Fiscal Implications: TBD. Recommendation for Acton: Recommended for approval.

FINANCE

1. APPROVE RECOMMENDATIONS FOR STATE BUDGET REDUCTIONS

The attached spreadsheet reflects line item adjustments recommended by staff for a $5.5
million reduction required by the N.C. Department of Public Instruction and a potential
$5.7 million reduction from Wake County Government. Fiscal Implications: $5.5 million
reduction in State funding and a potential $5.7 million reduction in County appropriation.
Recommendation for Action: To approve budget adjustments as presented.

FACILITIES AND OPERATIONS

1. RESOLUTION: CIP 2006 9TH QUARTERLY FUNDING

This resolution requests funds for the CIP 2006 School Building Program previously approved by the Board. It will provide funding for the new H-6 High School scheduled to open in 2011. The early steel package is scheduled to be advertised in January, and subsequent packages will be advertised beginning in February. Due to the credit markets making bond sales difficult, the amount of cash available until October 1, 2009 is $336,500,000. Expenditures of this cash flow are being monitored monthly by both County and School staff. This approach will continue until credit markets ease and allow bonds to be sold by the BOC. The inability to sell bonds has stopped the second reading of the $53,427,896 quarterly request of August 19, 2008. Fiscal implications: The total of this appropriation request is $66,589,335. Appropriations for CIP 2006 to date total $917,788,719. The total CIP 2006 appropriations, including this request, will equal $984,378,054. This leaves a balance of $71,496,783 to be appropriated from the total CIP 2006 Building Program sum of $1,055,874,837. The cash flow needed for H-6 High prior to October 1, 2009, in the approximate amount of $4,000,000, is within the $336,500,000 cash available. However, the majority of the appropriation that would be encumbered prior to October 1, 2009, but not spent prior to October 1, is not included in the $336,500,000 cash flow. Recommendation for action: Board is requested to direct the Superintendant to coordinate with the County Manager the dates and amounts that the $53,427,896 and $66,589,335 appropriation requests will be presented to the BOC for approval in order to support the construction schedules.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Eighteen (18) students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege in G.S. 143-318.11(a)(3).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2.RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.