Board Agenda for the Week of 11/7/2001

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

October 16, 2001 - Facilities Committee

FACILITIES

1.Bids: Heritage Elementary
Bids for Heritage Elementary were received on October 25, 2001. Staff and Pearce, Brinkley, Cease & Lee, PA. recommend award of the single-prime general construction contract to Centurion Construction Co., Inc., in the amount of $7,411,300. The total of the multi-prime bids is $7,398,729. Fiscal Implications - Funding is available from the total project budget of $10,662,555, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested to award this contract.

2. Bids: Roof Replacement - Zebulon Elementary
Bids for the partial roof replacement of Zebulon Elementary were received on October 11, 2001. Staff and Roof Engineering, Inc. recommends award of the contract to Curtis Construction Co., Inc., in the amount of $328,140. Fiscal Implications - Funds are available from the total project budget of $553,925. The total project budget consist of $533,925 from the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

3. Change Order No. G-1: Athens Drive High
Board approval is requested for Change Order No. G-1 to Barnhill Contracting Company. This change order, in the amount of $157,301, is for labor and materials to provide perimeter wall bracing. Some of the upper-level exterior walls are non-reinforced four-inch thick concrete masonry block with a brick veneer. A few of these walls have settled and cracked and require repair. Current building codes do not permit this design for the existing wall heights. Additional structural reinforcing is required and recommended by the structural engineer. Fiscal Implications - Funds are available within the board-approved total project budget of $11,642,314, of which $6,827,930 is from PLAN 2000 School Building Program project budget, $1,300,000 is from the code compliance component of PLAN 2000, $700,000 is from the environmental compliance component of PLAN 2000, $992,054 is from the modernization component of PLAN 2000, $1,559,730 is from the deferred maintenance component of PLAN 2000, and $262,600 is from the board-approved 1996 State Bond budget. Recommendation for Action - Board approval is requested.

4. Design Consultant Agreement: Heritage Middle
The approved PLAN 2000 School Building Program includes the new middle school, Heritage Middle. Negotiations have been completed with Innovative Design, Inc. for the design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $22,062,401 from the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $931,810. Recommendation for Action - Board approval is requested.

5. Resolution and Order of Condemnation - Millbrook Elementary
Approximately 4,240 square feet of land area owned by Bob H. Taylor and wife, Peggy L. Taylor is required to complete renovations at Millbrook Elementary. Negotiations with the property owners to acquire the property at fair value have been unsuccessful, therefore condemnation proceedings are required. The property, approximately 20 feet wide and 212 feet in length, is isolated and of little value other than as assemblage to existing board property. The property, when acquired, will allow for the completion of the driveway and parking area. Fiscal Implications - A deposit of $1,000 will be made with the Wake County Court System upon filing the condemnation action. Recommendation for Action - Staff requests board approval of a Resolution and Order of Condemnation to acquire approximately 4,240 square feet of land by condemnation from Bob H. Taylor and wife, Peggy L. Taylor.

6. Funding Resolution - Millbrook Elementary
A funding request to the Wake County Board of Commissioners, in the form of a resolution, is necessary to acquire approximately 4,240 square feet of land by condemnation from Bob H. Taylor and wife, Peggy L. Taylor. The property will allow for the completion of renovations and improvements of the driveway and parking lot at Millbrook Elementary. Fiscal Implications - The amount of $1,000 will be deposited with the Wake County Court System upon filing the condemnation action. Funds are available from the PLAN 2000 Building Program. Recommendation for Action - Staff requests board approval of a funding resolution to the Wake County Board of Commissioners to acquire approximately 4,240 square feet of land at Millbrook Elementary by condemnation.

7. Construction Documents: Salem Middle (M2)
Staff will present construction documents prepared by Cherry Huffman Architects, P.A. for the construction of the new Salem Middle School. This is the third reuse of the Wakefield Middle prototype design. Program and support spaces are identical in size and configuration to the Holly Ridge Middle and Reedy Creek Middle versions of the Wakefield prototype. Fiscal Implications - Funding is available from the total project budget of $21,093,376, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

8. Trade Contractor Prequalifications Form
Staff will present the proposed trade contractor prequalification form for the use in prequalifying potential bidders on all Wake County Public School System projects. This form will allow the school system to use a selective process to qualify potential contractors that will bid our construction work. Fiscal Implications - None. Recommendation for Action - Board approval is requested.

FINANCE

1. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Poe Elementary and Wake Forest-Rolesville Middle. Fiscal Implications: These authorization forms are required for bank records.

2. Gifts To The System
Seventy-one gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $40,539.95. Fiscal Implications: Not applicable.

3. Budget Amendments And Transfers, 2000-2001
To report audit entries for 2000-01 financial report processed during July - October 2001. Fiscal Implications:
Adjust State Public School Fund+ $333,904
Adjust Local Current Expense Fund+ $ 2,456,150
Adjust Federal Programs Fund+ $ 0
Adjust Capital Outlay Fund-$102,639
Adjust Multiple Enterprise Fund+ $ 1,434,460

4. Change Order 1 To 4Front Systems, Inc. Service Agreement
Original contract was initiated with 4Front Systems to provide contracted services on an as needed basis throughout the fiscal year to supplement the current Technology Services staff. Original contract amount was not to exceed $30,000. It has since been decided to place a full-time contractor at high school sites to provide troubleshooting and maintenance of computer hardware and software which will allow Technology Services' support technicians to focus on their other school assignments. Change order 1 grants 4Front Systems to provide contract personnel at high school sites at the rate of $25 per hour. This arrangement should allow for quicker, more efficient response time throughout the system thus offering better customer service. Fiscal Implications: Total amount of change order is $225,000. Funding for contracted services was identified and planned for during the 2001-02 fiscal year. Funding is available through the Technology Services Division current expense budget.

PROGRAM

1. Grant Proposals
Competitive (#595): Town of Holly Springs Chamber of Commerce / Holly Springs Elementary School. Competitive (#596): North Carolina Alliance for Athletics, Health, Physical Education, Recreation and Dance, Physical Education Association grant / Durant Road Middle School. Competitive (#597): Be Active North Carolina / Durant Road Middle School. Competitive (#598): Apex, NC, Woodsmen of the World Lodge 1473 / individual schools. Competitive (#600): General Mills, Box Tops for Education, Parent Involvement in Education / Enloe High School. Competitive (#601): North Carolina Governor's Crime Commission, Juvenile Justice Planning / Lead Mine Elementary School, Mt. Vernon Redirection, and Garner Senior High School. Continuation (#374): U.S. Department of Education, Office of Elementary and Secondary Education, Smaller Learning Communities grant program / Fuquay-Varina High School, Millbrook High School, and Southeast Raleigh High School. Continuation (#602): U.S. Departments of Education, Justice, Health and Human Services, and Safe Schools/Healthy Students program / Central Office. Fiscal implications vary by grant. Staff recommends that the board approve the applications.

HUMAN RESOURCES

1. Recommendations for Employment

2. Recommendation for Administrative Transfer

POLICY

1. BOARD ADVISORY COUNCIL NOMINATIONS

FACILITIES COMMITTEE CHAIR'S REPORT

ACTION ITEMS

FACILITIES

1.Schematic Design: Fuquay-Varina Middle Additions and Renovations (10 minutes)
The approved PLAN 2000 School Building Program includes additions and renovations at Fuquay-Varina Middle. Staff will present schematic design documents prepared by Pearce, Brinkley, Cease & Lee Architects, PA for this project. Fiscal Implications - Funding is available from the total project budget of $14,518,206, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

2.Calculating Building Capacities: Assumptions and Methods (10 minutes)
Staff will review and recommend specific assumptions and the proposed method to calculate annual building capacities. Fiscal Implications - None at this time. Recommendation for Action - Board approval of the assumptions and methods of calculation of capacity is requested

FINANCE

1. Budget Amendments And Transfers, 2001-2002 (5 minutes)
To report changes in the budget resolution resulting from transactions processed during
July - September, 2001. Fiscal Implications:
Adjust State Public School Fund- $ 18,661,837
Adjust Local Current Expense Fund+$ 22,247,701
Adjust Federal Programs Fund- $ 7,248,269
Adjust Capital Outlay Fund+$ 451,560,861
Adjust Multiple Enterprise Fund +$ 3,273,315
Net Changes +$ 451,171,771

HUMAN RESOURCES

1. Recommendations for Career Status (10 minutes)

POLICY

1. POLICY 6300 - MAINTENANCE, REVIEW, AND RELEASE OF RECORDS

(5 minutes)
Revised; First Reading (waiver of second reading requested)
This policy incorporates and eliminates as separate policy 6300
Delete current Policy 6300 STUDENT RECORDS
Policy Number Change: 6310 to 6300
Policy Aligned with Changes and Language in State Statutes and the Family Education Rights & Privacy Act (FERPA)
Notations in italics are for information only and are not part of the policy

INFORMATION

FINANCE

1. Potential Changes In Local Expenditures For 2001-2002 (10 minutes)
To report potential changes in local expenditures for 2001-2002 as of October 24, 2001. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319 and to establish or instruct the board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11 (a)(5).

SPOTLIGHT ON STUDENTS

Fourteen students will be recognized as Spotlight on Students award winners.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.