Board Agenda for the Week of 11/22/2004

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comments will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comments, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 5, 2004 - Open Meeting

INSTRUCTIONAL PROGRAMS

1. AMENDMENT TO INTERPRETERS, INC., CONTRACT

In July 2003, the North Carolina Department of Public Instruction instituted new guidelines for interpreters and transliterators. These guidelines combined with the current pay scale have resulted in a number of vacant interpreter positions. Therefore, we need to increase the contract with Interpreters, Inc., to provide these services to our students and parents/guardians that would have been provided by positions we are unable to fill. We are requesting that the original contract of $99,000 be increased by $150,000 for a total of $249,000 to meet these needs. Board approval is requested.

2. AMENDMENT #1 TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISITING)

This amendment to the contract approved at the August 3, 2004, Board meeting increases funding for Project Enlightenment services. The contract pays for Parents As Teachers home visiting services to high needs children and their families. This is a revenue contract to increase funding to a total of $316,257.00. No WCPSS funds are required. Board approval is requested to receive the additional funding from Wake County SmartStart, Inc.

3. GRANT PROPOSALS

The following grants: 1. Competitive (#903): ADC Foundation/East Millbrook Middle School; 2. Competitive (#909): Park Foundation, Inc./Pleasant Union Elementary School; 3. Competitive (#910): NC Division of Child Development, Resource and Referral Council/Adams, Briarcliff, Durant Road, and Washington Elementary Schools; and 4. Competitive (#911): Partners for the Advancement of Gifted Education/Holly Ridge Middle School are presented. Any required cash and/or in-kind contributions vary by grant program. Board approval is requested.

FACILITIES

1. CHANGE ORDER NO. 1: CARY HIGH RENOVATIONS

On August 19, 2003 the Board approved the design consultant agreement with Pearce, Brinkley, Cease & Lee, P.A. for Cary High School Renovations. The proposed total compensation for the design consultant equaled $1,280,258. Contracts were issued for the design phase only for $832,168. With the approval of the PLAN 2004 School Building Program, board approval is now requested for change order No. 1 to Pearce, Brinkley, Cease & Lee, P.A. in the amount of $448,090 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. A future design phase change order will be needed to address changes in program scope. Fiscal Implications: Funding is available from the total project budget of $21,063,691, of which $1,276,290 is from the PLAN 2000 School Building Program Start Up funds, and $19,787,401 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2. BIDS: PURCHASE OF MODULAR UNITS

Pre-approval for bids was received at the October 19, 2004, Board meeting. Bids for the purchase of 2 modular elementary schools plus 7 individual modular units were received on November 9, 2004, within the pre-approval limit of $8,800,000. Based on this, staff and Gurel Architecture recommend award of the single-prime contract to Resun Leasing, Inc., in the amount of $7,190,920. Fiscal Implications: Funding is available for the purchase of the modular units from the total project budget of $8,800,000, as provided in the PLAN 2004 School Building Program Mobile Classrooms-Growth Project. $369,296 of the bid amount will also be provided from the PLAN 2000 Longview project to fund one individual modular unit. Recommendation for Action: Board ratification is requested.

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2003-2004

To report changes in the budget resolution resulting from transactions processed during the prior year, 2003-2004. These are the final adjusting entries included in the Annual Financial Report. Fiscal Implications:
Adjust State Public School Fund+ $0
Adjust Local Current Expense Fund+ $244,766
Adjust Federal Programs Fund+ $0
Adjust Capital Outlay Fund+$72,000
Adjust Multiple Enterprise Fund+ $0
Net Changes+$316,766

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for October 2004. Fiscal Implications: Not applicable.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. SCHEMATIC DESIGN: SPECIAL OPTIONAL MIDDLE

Staff will present the schematic design documents prepared by Gurel Architecture for the construction of the Special Optional Middle School in the building recently acquired on US Highway 64. Fiscal Implications: At the March 2, 2004 Board meeting, the Board approved the total combined project budget for Longview and Special/Optional. For Special Optional Middle School, the current proposed project budget is $5,050,174, of which $6,279,915 is currently available from the PLAN 2000 School Building Program. The additional $1,229,741 will be reallocated to the Longview Project. Recommendation for Action: Board approval is requested.

2. FUNDING SHORTFALL FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Staff will present funding options to provide for the shortfall in the PLAN 2004 School Building Program caused by unanticipated crowding and cost increases in projects. This will require funds to be appropriated and then reallocated to the Mobile Classroom - Growth project for the 2005 crowding solutions as well as fund the program contingency for projects anticipated to bid over budget. These actions are timed to meet the needs in January 2005. Fiscal Implications: Total of this request will be presented at the Board meeting. Recommendation for Action: Board approval is requested.

INFORMATION ITEMS

1. HUMAN RESOURCES RECRUITMENT CENTER UPDATE

Staff will present an update on Recruitment Center and pre-employment orientation activities and results.

CLOSED SESSION

�To consider confidential personnel information protected under G.S.115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATIONS FOR APPOINTMENT

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.