WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1. 2008-2009 TRADITIONAL CALENDAR

The 2007-08 calendar was adopted in 2005. The calendar presented is for 2008-09.
This calendar meets all requirements of the Calendar Law.
This calendar contains 180 student days, 11 paid holidays, 10 paid vacation days, and 9 of 14 teacher workdays. The Division of Principals will make recommendations for the remaining teacher workdays.
The first day for students will be Monday, August 25, 2008. The last day will be Wednesday, June 10, 2009.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for information.

2. PROPOSED 2008-2009 YEAR-ROUND MULTI-TRACK CALENDAR

Attached is the proposed calendar for 2008-2009 Multi-Track Year-Round schedule. Fiscal Implications: None. Recommendation for Action: Presented for information only.

3. 2008-2009 MODIFIED CALENDAR

The 2007-08 calendar was adopted in 2005. The calendar presented is for 2008-09.
The modified year-round instructional calendar combines features of the traditional and year-round calendar.
The first semester is similar to Track 4 of the year-round calendar and the second semester is similar to Track 1.
The calendar provides a summer break of approximately seven weeks.
The first day for students will be Thursday, July 24, 2008. The last day will be Tuesday, May 27, 2009.
Plans are to use this calendar at Southeast Raleigh Magnet High School, Centennial Campus Magnet Middle School, Moore Square Magnet Middle School, Carver Elementary School, and Partnership Elementary School.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for information.

4. SUCCESS SERIES/SUPPORT FOR END OF COURSE TESTING

The Success Series is a multi-media resource that students can use to review for EOC or AP exams. Students are able to view segments of WCPSS teachers teaching mathematical concepts from AP Calculus, AP Statistics, Geometry, and Algebra 1. Algebra 2 slated for completion well in advance of the January EOC. Students can access the Success Series through one of our Resource Centers on the Internet as well as through DVDs provided to each school. Fiscal Implications: None. Recommendation for Action: None.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 20, 2006 - Joint Meeting of Board of Education and Board of County Commissioners Minutes
October 11, 2006 - Instructional Program Committee Minutes
October 11, 2006 - Community Relations Committee Minutes
October 11, 2006 - Human Resources Committee Minutes
October 18, 2006 - Joint Meeting of Board of Education and Board of County Commissioners Minutes
November 7, 2006 - Board Meeting Minutes

FINANCE

1.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for September and October 2006. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

2.GIFTS TO THE SYSTEM

Eighty-five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $34, 477.17. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

FACILITIES

1. BIDS: ENLOE HIGH - EAST CAMPUS ASBESTOS ABATEMENT

Bids for asbestos abatement at the east campus at Enloe High were received on October 31, 2006. Staff and EEC, Inc. recommend award of the single-prime contract to Demolition and Asbestos Removal Inc. in the amount of $105,386. Fiscal Implications: Funding is available from the total project budget of $34,719,197 of which $9,151,942 is from PLAN 2000 School Building Program, and $25,567,255 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2. FORM OF AGREEMENT FOR CONSTRUCTION MANAGER AT RISK SERVICES

A committee consisting of the Board attorney, Director of Construction, Senior Fiscal Administrator, Supervisor of Program Controls, and a Senior Administrator, developed proposed modifications to the Agreement Between Owner and Construction Manager. Staff also reviewed the major changes with the Finance Officer and the Chief Business Officer and received their concurrence. A summary of the major changes is attached in addition to the complete changes being shown as shaded on the attached blank contract. The purpose of the changes is to incorporate lessons learned from the earlier contract and provide greater clarity in the contract. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

3. RESOLUTION: PLAN 2000 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project savings from various PLAN 2000 projects to Program Contingency. Total reallocation amount is $1,373,786. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. RESOLUTION REQUESTING FUNDS FOR NEW CAPITAL IMPROVEMENT PROGRAM (CIP 2006)

The new Capital Improvement Program will build new schools to accommodate growing enrollment; renovate existing school buildings; provide life-cycle replacements system-wide; and replace aging technology, furniture, and equipment. This resolution requests that the Wake County Board of Commissioners provide the initial appropriation of funding for the design and construction of projects scheduled for completions in 2008-2010, in accordance with the master schedule. Fiscal Implications: The total CIP 2006 Building Program amount is $1,055,874,837. Total of this first quarterly appropriation request is $281,993,748. The second quarterly appropriation is planned for the February 20, 2007 Board meeting. Recommendation for Action: Board approval is requested.

2. RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION (CIP 2006)

Resolution requests reallocation of permit fee costs from CIP 2006 various projects to Building Permit Fee project. Total reallocation amount is $731,319. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

3. CONSTRUCTION MANAGEMENT AT RISK SELECTIONS: PACKAGE 06-D (CIP 2006)

In accordance with the professional services selection procedures (policy 7265) adopted by the Wake County Board of Education August 9, 2005, the selection committee recommends the selection of the Construction Management At Risk firms of D.H. Griffin Construction Company, Barnhill Contracting Company, and Clancy & Theys Construction Company, each for the construction of from one-to-five new elementary schools. The exact number will depend upon the prototype used and the site parameters once land is purchased.
The selection committee also recommends the selection of Construction Manager At Risk firms for renovation and addition projects at various schools. The recommended construction managers at risk are New Atlantic Contracting for Root Elementary; Skanska USA Building, Inc. for Smith Elementary; Devere Construction Company for Lacy Elementary; Gilbane Building Company for Poe Elementary; and Heery/D.H.Griffin Construction Company Joint Venture for East Wake High. Recommendation for Cary High School will be made at a later date. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved Construction Manager At Risk contract. Recommendation for Action: Board approval is requested.

4. CONSTRUCTION MANAGER AT RISK AGREEMENT: E17 ELEMENTARY (CIP 2006)

The new building program includes the construction of E-17 Elementary located on Leesville Road north of I-540. Negotiations have been completed with Barnhill Contracting Company, for the construction manager's pre-construction services only. The form of agreement for Construction Management at Risk has been previously reviewed and approved by the Board at this meeting. Small Kane Architects was previously selected as the designer for this project. Fiscal Implications: The total proposed project budget is $21,955,184, of which, $1,708,291 is from the PLAN 2004 School Building Program and $20,246,893 is from CIP 2006. The total project budget includes proposed compensation for the Construction Manager of $66,000 for pre-construction basic services. Funds for this present contract are encumbered from PLAN 2004 Program Contingency. Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: HERITAGE HIGH (CIP 2006)

Staff has reviewed the construction documents and requests Board approval and authorization to advertise for the construction of Heritage High (H-2) to be located in Wake Forest. This is a Construction Management (CM) at Risk project and the second reuse of the Knightdale High prototype. The construction manager is Heery/Griffin Joint Venture. All subcontract work will be competitively bid. Fiscal Implications: The total budget is $60,943,025 of which $1,564,638 is currently available from the PLAN 2000 Startup School Building Program and $513,391 is from the PLAN 2004 School Building Program. An additional $55,808,600 will come from CIP 2006, and $3,056,396 will be provided by the Town of Wake Forest and the Wake County Parks and Recreation Department for additional ball fields and upgrades to the school's ball fields. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. ABC ACCOUNTABILITY COMPONENTS FOR ALTERNATIVE SCHOOLS

Alternative schools are included in the 2006-2007 ABCs under a special policy adopted by the North Carolina Board of Education (HSP-C-013). The evaluation of alternative schools will be based on two state mandated achievement-based components and three local options. Local options defined by the state include attendance, dropouts, school safety/student conduct, higher expectations for student achievement, student progress and proficiency, parent involvement, community involvement, and customer satisfaction. Schools achieving five of the five components will be determined to have made high growth, at least three of the five will be expected growth, at least two of the five will be no recognition, and one or none of the five will be low performing. As part of their school improvement plans for 2006-2007, the alternative schools identified three local options that reflect their school's mission. The local options selected by the schools have been approved by the school improvement teams and must be approved by the local school board. Mt. Vernon School, Mary E. Phillips High School, and River Oaks Middle School are designated as alternative schools. Longview is designated as a special education school, which does not submit local objectives. Fiscal Implications: ABC incentive funds will be received from the state for the system's three alternative schools, Mt. Vernon School, Mary E. Phillips High School and River Oaks Middle School if they achieve their objectives. Recommendation for Action: Board Approval is requested.

POLICY

1.POLICY 1323-RULES OF ORDER

As currently written, the WCPSS Board Policy 1323.12 allows the Board Chair to vote only in order to break a tie. The Policy Committee recommends that we pursue revision of this policy in order to allow full voting rights to the Board Chair. Prior to Board policy 1323 being revised, there must be a change in the local legislation. The Policy Committee is requesting approval of this recommendation from the Board so that a request can be initiated with the local legislative delegation. Fiscal Implications: None. Recommendation for Action: Requesting Board approval.

RECOGNITION

SPOTLIGHT ON STUDENTS - 5 p.m.
Nineteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: None. Recommendation for Action: None

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2.ADMINISTRATIVE TRANSFER

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.