Board Agenda for the Week of 11/19/2001

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

RECOGNITIONS

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MINUTES

August 6, 2001 - Board Meeting
August 13, 2001 - Board Meeting
August 27, 2001 - Board Meeting
September 18, 2001 - Board Meeting

FACILITIES

1. Bids: Roof Replacement - Lufkin Road Middle
Bids for the partial roof replacement at Lufkin Road Middle were received on October 24, 2001. Staff and Robert M. Stafford, Inc. recommend award of the contract to Baker Roofing Company, in the amount of $213,794. Fiscal Implications - Funds are available from the total project budget of $346,000 as provided in the deferred maintenance component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

2. Bids: 2001 Relocation of Mobile Classrooms-Package "D"
Bids were received on September 27, 2001, for the 2001 Relocation of Mobile Classrooms - Package "D". Staff and H. S. Annis Architect, AIA recommend award of a single-prime contract to Recon Corporation, in the amount of $293,600. Fiscal Implications - Funds are available from the board-approved 2001-2002 Capital Outlay Budget of $847,000. The unit price for adding all work required under the contract documents for transferring one (1) mobile classroom unit and hook-ups is $15,250. Recommendation for Action - Board approval is requested.

3. Designer Selection: Project Package 01G-Asbestos (AHERA) Project Designs
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for asbestos (AHERA) project designs: EEC, Inc., Childress Environmental Consultant, Inc., Froehling & Robertson, Inc. and Titan Atlantic Group, Inc. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

4. Designer Selection: Project Package 01G-Capital Projects under $1,000,000
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following architectural firms for capital projects less than $1,000,000: Gurel Architecture, H. S. Annis Architect, AIA, William M. Britt Architect and Jill B. Smith, Architect. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

5. Designer Selection: Project Package 01G-Civil Engineering
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for civil engineering services: McKim & Creed, P.A. and Dewberry and Davis, Inc. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

6. Designer Selection: Project Package 01G-Geotechnical/Underground Storage Tank
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for geotechnical/underground storage tank services: Titan Atlantic Group, Inc., S&ME, Inc., Froehling & Robertson, Inc., GeoTechnologies Inc. P.A., Law Engineering and Environmental Services, Inc. and Mid-Atlantic Associates, P.A. (UST only). Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

7. Designer Selection: Project Package 01G-Mobile Classroom Relocation
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for mobile classroom relocation projects: Gurel Architecture, Brown and Jones Architects, Inc. and H. S. Annis Architect, AIA. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

8. Designer Selection: Project Package 01G-Surveying
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the preselection committee recommends the board select the following firms for surveying services: Jordan-Tew & Associates, Inc., Arcadis G & M, Taylor Wiseman & Taylor, Murphy & Sacks, Stantec Consulting Services and McKim & Creed, P.A. Fiscal Implications - Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action - Board approval is requested.

9. Utility Easement - Athens Drive High
Carolina Power and Light Company required a utility easement approximately 30 feet wide and 888 feet in length along Avent Ferry Road at Athens Drive High to relocate overhead power lines. The relocated lines will allow for road improvements including a new turn lane from Avent Ferry Road into Athens Drive High. Fiscal Implications - None. Recommendation for Action - Staff requests board approval of a utility easement to Carolina Power and Light Company approximately 30 feet wide by 888 feet in length to relocate overhead power lines at Athens Drive High.

FINANCE

1. Report Of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all contracts and change orders for the first fiscal quarter of 2001-2002, which were approved by the administration, having a value greater than $50,000 and not over $100,000. Fiscal Implications: Not applicable.

2. Change Orders: Oracle Fixed Price Contract
On June 26, 2000, the Board approved a fixed price contract with Oracle to provide consulting services required to complete implementation of the integrated Oracle applications. There have been previous change orders taken before the Board to supply development support beyond the allotted post-production support. Current change orders will continue technical and functional support for a specified number of hours. CRF 17 October 2001 consists of up to 960 hours at $185/hour plus travel. CRF 17a October 2001 consists of 200 hours at $185/hour plus travel. CRF consists of 189 hours at $157/hour. Fiscal Implications: CRF 17 October 2001 in the amount of $206,400, CRF 17a October 2001 in the amount of $42,000 and CRF in the amount of $29,673 is requested. Funding shall be available through the Technology Services Division current expense budget pending Board approval of fund balance appropriation being requested on present agenda.

3. Fund Balance Appropriation: 2001-02
Reallocation of the remaining fund balance appropriation of $600,000 carryover from the original allotment granted to Wake County public schools in 2000-01 from the Wake
County Commissioners to Technology Services budget. Fiscal Implications: An appropriation of fund balance for $600,000.

PROGRAM

1. Grant Proposals
Competitive (#604): ExxonMobil Educational Alliance / Fuquay-Varina High School and Southeast Raleigh High School. Competitive (#605): North Carolina Department of Public Instruction, Christa McAuliffe Fellowship Program / individual schools. Competitive (#606): North Carolina Department of Public Instruction, Comprehensive School Reform Implementation / Mt. Vernon Redirection Middle School, Longview School, and Mary E. Phillips High School. Competitive (#607): Curriculum Associates, Inc., Excellence in Teaching Cabinet Grant Program / Swift Creek Elementary School. Competitive (#608): Siemens Corporation, Technology Dollars Campaign / Athens Drive High School. Fiscal implication vary by grant. Staff recommends that the Board approve the applications.

2. 2002-2003 Carver Elementary Calendar
As part of the Carver Elementary School School Improvement Plan, a waiver of Board Policy 5030.0 is requested for students to begin school on July 22, 2002. This request was first approved by the Board for the 1998-1999 school year. Students' first day of school is July 22, 2002 and the last day of school is May 28, 2003. Spring Break is the week of March 17, 2003. If for any reason the school district must close schools, this adopted 2002-2003 calendar may be amended by the Board of Education to provide additional days the first week of fall break, the second week of spring break, and at the end of the year to meet legal requirements. Staff recommends the Board approve this item.

HUMAN RESOURCES

1. Recommendations for Administrative Appointments

2. Recommendation for Administrative Transfer

POLICY COMMITTEE CHAIR'S REPORT

HUMAN RESOURCES COMMITTEE CHAIR'S REPORT

COMMUNITY RELATIONS COMMITTEE CHAIR'S REPORT

FINANCE COMMITTEE CHAIR'S REPORT

ACTION ITEMS

FACILITIES

1. Construction Documents: Baucom Elementary Renovation (3 minutes)
Staff will present construction documents prepared by H.S. Annis Architect, AIA for the board-approved PLAN 2000 project at Baucom Elementary. The project includes ceiling, lighting and HVAC renovations and demolition of classroom building #2. Board approval is requested. Fiscal Implications
Funding is available from the total project budget of $1,104,646 from the PLAN 2000 School Building Program project budget. Recommendation for Action - Board approval is requested.

2. Construction Documents: Willow Springs Elementary Renovation (3 minutes)
Staff will present construction documents prepared by MOSELEY HARRIS & McCLINTOCK for the design of the renovation of the gymnasium and main classroom building at Willow Springs Elementary. Fiscal Implications - Funds are available from the total project budget of $890,058 as provided in PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

3. Construction Documents: Swift Creek Elementary Renovation (3 minutes)
Staff will present construction documents prepared by MOSELEY HARRIS & McCLINTOCK for the design of the renovation of the gymnasium and kindergarten buildings at Swift Creek Elementary. Fiscal Implications - Funds are available from the total project budget of $954,964 as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

4. Construction Documents: Vance Elementary Addition and Renovation (3 minutes)
Staff will present construction documents prepared by MOSELEY HARRIS & McCLINTOCK Architects for the design of the dining room addition and the renovation of the gymnasium and main classroom building at Vance Elementary School. Fiscal Implications - Funds are available from the total project budget of $2,264,631 as provided in PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

5. Resolution: Funding for PLAN 2000 School Building Program (5 minutes)
Resolution requests funds for planning, design, and construction for projects in PLAN 2000 School Building Program previously approved by the board. This request will provide start-up funding for six PLAN 2000 Capital Improvement projects and additional funding for the PLAN 2000 System-wide Improvements. Board approval is requested. Fiscal Implications - Total of this appropriation request is $36,322,496. On November 14, 2000, the board approved the first PLAN 2000 appropriation request in the amount of $370,613,219. The total PLAN 2000 appropriation to date, including this request, equals $406,935,715. Recommendation for Action - Board approval is requested.

PROGRAM

1. Moore Square Museums Magnet Middle School (10 minutes)
The school will be organized around four-teacher teams with a block schedule and an exploratory approach to elective courses. Expected enrollment after year one will be a maximum of 600 students with a 25% base population. The school will open with sixth and seventh grades only and will add eighth grade in July 2003. The modified calendar will allow time for teacher training, planning, and reflection as the museum's theme is implemented. Teacher training will include the inquiry method, the Paideia model with emphasis on seminars, the coached project, and integration of middle school studies with museums resources. Students will have opportunities during intersession periods to participate in accelerated learning and/or enrichment activities, as well as Junior Curator Club, Tar Heel Historians, and apprenticeships. There are no fiscal implications. Staff recommends that the Board adopt the Modified Instructional Calendar for Moore Square Museums Magnet School.

POLICY

1. POLICY 6210 - ASSURANCE OF APPROPRIATE SERVICES (5 minutes)

DISABLED STUDENTS UNDER SECTION 504 OF THE

REHABILITATION ACT AND THE AMERICANS WITH

DISABILITIES ACT

New; First Reading (waiver of second reading requested)
�New Policy 6210
�Identifies the WCPSS administrator responsible for coordination of 504 services
�States the parents rights to grieve if they feel their rights have been violated relative to
the policy or Section 504/ADA
�Requires that procedures be developed and available

2. POLICY 6520 - STUDENT GRIEVANCES (5 minutes)
Revised; First Reading (waiver of second reading requested)
This policy reflects clarification in state law regarding when students should initiate the grievance procedure.

3. POLICY 5530 - PROMOTION AND INTERVENTION (5 minutes)
New; First Reading
Wake County Public School System Promotion and Intervention Policy 5530 has been revised to reflect changes in 115-C Public School Laws from Session 2001. The changes are aligned with our current policy and do not significantly impact current practice. The major area of change addresses the appeal process. Other changes have been made for clarity and alignment with state law and regulation.

INFORMATION

FACILITIES

1. Information: EnergySavers� Update (10 minutes)
Staff will report results of the 2000-2001 fiscal year operations of the EnergySavers� Program and provide a utility savings analysis. Based on the 2000-2001 results, payments of incentive rebates will be made to schools where energy consumption decreased from the base year by at least ten percent. Fiscal Implications - Approximately $60,000 will be awarded as rebates to the qualifying schools. The savings generated from their efforts are more than the total of the rebates. Funds are available from the electric utility account. Identification and correction of billing errors result in an additional saving of $30,491. Recommendation for Action - This item is for information.
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.