WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. HIGH FIVE PARTNERSHIP

High Five is funded by Blue Cross Blue Shield, Capitol Broadcasting, Progress Energy,
The News and Observer, and SAS. The Wake County Public School System is one of
five school systems partnering with High Five. The primary strategy used by High Five
to support student learning in school systems is training and support for professional
learning communities. Vann Langston, Executive Director, will share information related
to the work that has been accomplished and plans for the future. Fiscal Implications: To
be determined. Recommendation for Action: This item is presented for information
only.

2. WCPSS/PEACE COLLEGE TEACHER EDUCATION PARTNERSHIP

Peace College and the Wake County Public School System (WCPSS) have worked
together since the fall of 2004 to design a program to recruit and develop prospective
teachers who will be equipped to become effective career teachers and teacher leaders.
This program offers both degree-seeking and licensure-only options for those who want
to become teachers, preparing teacher candidates for licensure in both Elementary
Education K-6 and Special Education: General Curriculum K-12. This mutually
beneficial partnership between Peace College and the Wake County Public School System
offers a high quality teacher education program that is meeting needs in critical areas.

Degree-seeking students complete a major in Education at Peace College, receiving their
professional education training through an experiential, public school-based type of
learning. Six field experiences in Wake County schools provide extensive experiences
working in real classrooms, observing and working with teachers more intensely and
earlier than traditional teacher education programs. As beginning teachers, Peace College
students have real classroom experiences to help them cope with challenges that drive so
many novice teachers from the profession. An adult evening licensure program prepares
WCPSS teacher assistants and those who hold a baccalaureate's degree for dual licensure
in elementary and special education.
A WCPSS National Board Certified Teacher, Carolann Wade, who also coordinates the
National Board Certification program for WCPSS, is on-loan to Peace College for 70%
of her time as liaison between Wake County Schools and Peace College. She
teaches methods courses and supervises teacher candidates during field experiences.
This innovative dual licensure preparation program and this partnership between Peace
College and the Wake County Public School System provides a model for others colleges
and school systems to follow to prepare quality teachers who can lead our students into
the 21st century.

3. REVISED TRANSPORTATION AND MAGNET DRAW AREA PATTERNS

Magnet Staff has collaborated with Growth and Planning to revise the 2008-2009 draw
areas for magnet application and magnet transportation stops in an effort to achieve an
equitable distribution of resources for magnet schools. Fiscal Implications: Potential
savings. Recommendation for Action: Information.

4. MULTI-YEAR STUDENT ASSIGNMENT OVERVIEW

CIP 2006 funded the construction of elementary, four middle, and two high schools.
Two elementary schools were deferred to fund renovation and expansion of Wake-Forest
Rolesville High. Assignment plans already exist for five of the new school that open in
2008-2009 or are operating in temporary modular sites. The Growth and Planning
Department has completed the first steps in the process for developing student
assignment recommendations for the remaining ten schools to be built in CIP 2006 and
opened in 2009, 2010, and 2011. This presentation will describe the process being used
by the Growth and Planning Department.
The Growth and Planning Department completed 27 impact planning sessions and
involved more than 100 parents, teachers, and school administrators in the development
of the draft recommendations which were shared with the public on the school district
website on November 15, 2008. Five Community Engagement Meetings have been
scheduled for November and December during which the public may ask questions or
comment on the staff's draft proposal.
The Growth and Planning Department will present a formal proposal, for information, to
the Board of Education on their regular meeting, December 16, 2008, and at their regular
meeting on February 3, 2009, ask the Board to adopt a final plan. Fiscal Implications:
None. Recommendation for Action: Staff is presenting for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 10, 2008-Finance Committee Meeting Minutes
September 10, 2008-Human Resources Committee Meeting Minutes
October 14, 2008-Facilities and Operations Committee Meeting Minutes
October 21, 2008-Committee of the Whole Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Apex Elementary. Fiscal Implications: These
authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms.

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for October

2008.Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

3. CENTRAL RECORDS RESERVED FUND BALANCE APPROPRIATION

Staff requests an appropriation of $44,000. This appropriation will provide funds to scan
student records of graduates and students who have withdrawn from the system. Fiscal
Implications: Funds reserved in fund balance through multi-year transcript fee collection.
At this time, $71,256.02 is available. Recommendation for Action: Staff request approval
of appropriation.

FACILITIES

1. CHANGE ORDER NO. GC-07: MILLS PARK MIDDLE (M-10)

Board approval is requested for Change Order No. GC-07, to D. H. Griffin Construction
Company, LLC, for their Construction Management at Risk contract for the construction
of the new Mills Park Middle School. This change order, in the amount of $122,841, is
for the addition of a reclaimed water line for irrigation of the site as required by Town of
Cary regulations for site approval. The Town of Cary has agreed to equally split the costs
for this change. Fiscal implications: The proposed project budget is $46,143,525, of
which $42,509,271 is from CIP 2006, $281,874 from CIP 2006 Offsite Improvements,
$281,874 from the Town of Cary for road improvements, and $1,076,251 from the Town
of Cary Parks Department for field improvements. A reallocation from CIP 2006
Program Contingency, in the amount of $1,994,255, has been approved by the Board, but
is awaiting Board of Commissioner approval. It is needed due to the project initially
bidding over budget. The offsite improvements funding is temporarily encumbered from
the project equipment budget. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. ENLOE HIGH SCHOOL TRIP TO PARIS, FRANCE

Students participating will be representative of French Exchange Program, grades 9-12.
Approximately 30 to 40 students will participate and 5 chaperones.
Students will depart from RDU on Monday, March 30, 2009, and return Monday, April 13, 2009 (flexibility of 2 days either side of departure or return). 5 days of school will be missed.
Students will be immersed in the French culture and language, which is the best way to become proficient in a foreign language.
Fiscal Implications: The cost per student is $2,400.00. Parents will pay their child's way.
Fundraisers will be held as necessary to enable all students an opportunity to participate
in this activity. Recommendation for Action: This item is recommended for consent.

2. ENLOE HIGH SCHOOL TRIP TO VENICE, FLORENCE, ROME, ITALY

The participants are Enloe Theatre Students, grades 10-12.
Approximately 10 students and 5 chaperones will participate.
Students will depart from RDU the evening of Thursday, April 2, 2009, and return Sunday, April 12, 2009. Only 1 day of school will be missed as the trip is during Spring Break.
Students will have an opportunity to view ancient Greek and Roman Theatres, Mask construction and experience theatre history.
Fiscal Implications: The cost per student is $2,500.00. This trip is enrichment only and
not a required trip. Fund raisers will be held as necessary to enable all students an
opportunity to participate in this activity. Recommendation for Action: This item is
recommended for consent.

3. ENLOE HIGH SCHOOL TRIP TO SCHWETZINGEN, GERMANY

Participating students are from German Classes (levels 2-5) at Enloe, grades 10-12.
Between 10 to16 students will participate with 2 chaperones, one of them is the German teacher. One additional female chaperone is needed.
Students will depart from RDU on Thursday, June 18, 2009, and return Sunday, July 12, 2009. This is subsequent to the end of the school year, so no school days will be missed.
Enloe is reviving the German American Partnership Exchange Program with sister school, Hebel Gymnasium, in Germany.
Students will integrate into the everyday life of German families and schools to gain a coherent intercultural experience.
The Students from Germany will visit Enloe in April or May 2009.
Fiscal Implications: The cost per student is approximately $2,300.00. Both the US
Department of State and the German Foreign Office are sponsoring this program.
Families are subsidizing the trip. Grant funds from the GAPP Exchange Program will
help defray costs while in Germany. Recommendation for Action: This item is
recommended for consent.

4. LIGON MIDDLE SCHOOL TRIP TO MADRID - BARCELONA, SPAIN

Participants will be Ligon Spanish Students (grades 6 - 8) and their families.
Approximately 12 students will participate and 2 chaperones.
Students will depart from RDU on Thursday, July 16, 2009, and return Friday, July 24, 2009. No school days will be missed as this during summer vacation.
The students will utilize their Spanish speaking skills with native and non-native persons to develop cultural awareness via interaction and touring.
A tour guide from Spain will accompany the group during the entire trip and students must be escorted by an adult chaperone at all times.
Fiscal Implications: The cost per student is $3,583.00. This trip is enrichment only and
not a required trip. Families will assist with funding. Fund raisers will be held as
necessary to enable all students an opportunity to participate in this activity.
Recommendation for Action: This item is recommended for consent.

5. GRANT PROPOSALS

Fuquay-Varina Rotary Club / Individual Schools.
Woodmen of the World / Individual Schools.
Saucony Run for Good Foundation / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. CHANGE ORDER NO. GC-02: WAKE FOREST-ROLESVILLE HIGH

Board approval is requested for Change Order No. GC-02 to Clancy & Theys Construction Company for their Construction Management at Risk contract for the additions and renovations at Wake Forest-Rolesville High School. This change order, in the amount of $2,509,349, is to establish a guaranteed maximum price (GMP) for the relocation of the media center and the pre-casting of the concrete structural system for the new building. A list of the bid packages is attached. Future change orders will be brought to the Board to establish the GMP for the remainder of this project. Fiscal implications: Funding is available from the total project budget of $62,800,000, of which $57,350,000 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and $5,250,000 from savings yet to be identified from previous bond programs. The obligation of these funds is within the $336,500,000 available and has been coordinated with the Wake County staff. Recommendation for action: Board approval is requested.

POLICY

1. POLICY 1510- POLICY DEVELOPMENT

Revised: First Reading
Staff is recommending changes in Policy 1510, Policy Development, to reflect recommendations from the Curriculum Management Audit. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

2. POLICY 1517 - SUSPENSION OF POLICIES

Revised: First Reading
Staff is recommending changes in Policy 1517, Suspension of Policies at the direction of
the Board, in order to clarify circumstances under which the Board can suspend Board
Policy. Fiscal Implications: None. Recommendation for Action: Staff is requesting
Board approval.

RECOGNITION

EMPLOYEE EXCELLENCE - 6 P.M.

Fourteen (14) employees were nominated for this month's Employee Excellence Award.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to litigation in the vase of N.O. v. Wake County Board of Education.
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.