WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

6. COMPREHENSIVE ANNUAL FINANCIAL REPORT

This report is the Comprehensive Annual Financial Report of the Wake County Board of
Education (Board) for the fiscal year ended June 30, 2009. The Board's independent
certified public accountants, Cherry, Bekaert & Holland, LLP, have audited the general
purpose financial statements and related combining and individual fund and account
group statements and schedules and have rendered their unqualified opinion on them.
The auditor's reports on the schedule of federal and state financial assistance, internal
control structure, and compliance matters are included in the single audit section of the
Comprehensive Annual Financial Report. Fiscal Implications: As a result of appropriate
fiscal management, including realistic budgeting practices, effective cost controls, and
sound cash management, the Comprehensive Annual Financial Report indicates a strong
financial position at June 30, 2009. Recommendation for Action: No Action Necessary

7. LETTER FROM CHERRY, BEKAERT, AND HOLLAND, LLP

REGARDING THE ANNUAL AUDIT

This letter of comments and suggestions to the Wake County Board of Education
(Board) is provided by Cherry, Bekaert & Holland, LLP as constructive suggestions with
respect to matters that came to their attention in connection with the annual audit. Fiscal
Implications: Not Applicable. Recommendation for Action: No Action Necessary.

8. AUDIT COMMITTEE REPORT

Phyllis Pearson, CPA, to present independent Audit Committee report on the
Comprehensive Annual Financial Report review. Fiscal Implications: None.
Recommendation for Action: This item is for information.

9. FINANCE COMMITTEE PROGRESS REPORT

The Chair of the Finance Committee will present a report on the Committee's
work during the past year. The report will review the areas within the Board of
Education's Work Plan that have been accomplished during the past year as well as the
areas in which the committee will continue their work. Fiscal Implications: None.
Recommendation for Action: Information Only.

RECOGNITION

10. 2008-2009 WCPSS SCHOOL RECYCLING AWARDS

The Feed-The-Bin School Recycling Program is funded by Wake County, and conducted in partnership with the Wake County Public School System. The principle objective of the Program is to create new generations of life-long recyclers by working with elementary, middle, and high school students throughout the year to promote the environmental and financial benefits associated with diverting wastes from the landfill through recycling. In March 2009, the Feed-The-Bin Program received the American Forest and Paper Associations School Recycling Award. This award is a highly coveted honor, and the Feed-The-Bin Program was selected from 120 applicants across 36 states. Currently, the program is promoted and maintained in 157 schools. Each year Feed-The-Bin Program staff recognize schools that demonstrated outstanding paper recycling performance. The 2008-09 award recipients are as follows: Highest Total Pounds of Recycled Paper: Leesville Rd. High School (28,141 pounds), Highest Pounds of Recycled Paper per Student: Partnership Elementary School (26.8 pounds per student), Largest Increase in Paper Recycling (from the previous school year): Morrisville Elementary School (from 2,556 pounds to 6,586 pounds), Outstanding Recycling Coordinator: Anita Hynus, Musical Arts Teacher/Junior National Honors Society Coordinator, Martin Middle School. Fiscal implications: None. Recommendation for action: For information only.

11. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

COMMENTS FROM OUTGOING BOARD MEMBERS -

Immediately following Public Comment
Reception immediately following

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 1, 2009-Closed Session Meeting Minutes
October 6. 2009-REVISED Board of Education Meeting Minutes
October 6, 2009-Closed Session Meeting Minutes
October 13, 2009-Policy Committee Meeting Minutes
October 20, 2009-Closed Session Meeting Minutes
October 27, 2009-Facilities and Operations Committee Meeting Minutes
October 27, 2009-Student Achievement Committee Meeting Minutes
November 3, 2009-Committee of the Whole Minutes
November 3, 2009-Board of Education Meeting Minutes
November 3, 2009-Closed Session Meeting Minutes

FINANCE

12. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for October
2009. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

13.IBM SUPPLEMENTS FOR BUSINESS CONTINUITY AND RECOVERY

SERVICES

IBM has been providing business continuity and recovery services to WCPSS since June
1996. These services are to assist the district in preparing for and responding to a disaster.
The existing agreement term is expiring and Technology Services is recommending
continuing the services through IBM for another three-years. There are six separate
supplements which outline the hardware and software to be covered as well as the
services to be provided. Total monthly amount of coverage beginning December 1, 2009
will be $7,900 under the new supplements. Existing monthly amount has been $9,477.
Coverage will run through November 30, 2013. Fiscal Implications: Total funding
required for the three-year term is $284,000. $55,300 is required to cover invoiced
amounts under new term during 2009-10. $94,800 will be required during each of the
2010-11 and 2011-12 fiscal years. $39,500 will be required for the first five months of the
2012-13 fiscal year. Funding for contracted services is available in the Technology
Services 2009-10 operating budget request. Funding is being identified and planned for in
the 2010-11 operating budget request. Recommendation for Action: Staff is requesting
Board approval of the new three-year term.

FACILITIES

14.RIGHT-OF-WAY AND EASEMENT DEDICATION: PANTHER CREEK HIGH

As a part of the development of the proposed Western Wake Expressway (I-540), between its intersection with US 64 and its intersection with NC 55, the NC Turnpike Authority (Authority) and the NC Department of Transportation (NCDOT) are requiring the acquisition and dedication of a portion of the property at Panther Creek High as right-of-way. The total area of the proposed dedicated right-of-way is 2,614 square feet (.06 acres) and is located upon the northern portion of the western boundary of the site adjacent to an existing utility easement. The Authority and NCDOT are also requiring 5,663 square feet (.13 acres) of temporary construction easement (TCE) for the installation of underground utilities along McCrimmon Parkway along the western portion of the southern boundary of the site. An offer of compensation for these real property interests has been received in an amount of $9,370, and is based upon an appraisal obtained by the Authority. The requested dedication and easement will not significantly interfere with the Wake County Public School System's present or future use of the property. A map of the proposed right-of-way dedication and temporary construction easement areas sought is attached. Fiscal implications: The NC Turnpike Authority and NCDOT will pay compensation in the total amount of $9,370 to the Board in consideration of dedication of the right-of-way and temporary construction easements described above. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

15.PD 360 PROFESSIONAL DEVELOPMENT WEB-BASED ON-DEMAND

LEARNING RESOURCE

PD 360 is a web-based, on-demand library of professional learning resources that will
support schools in the establishment of a systemic, job-embedded program that
emphasizes classroom implementation. PD 360's content is divided into hundreds of
indexed and searchable segments that make it easy for teachers, administrators, aspiring
leaders, coaches, mentors, and professional learning communities to use. The web-based
resource contains over 200 hours of research-based video content plus tools for follow
up, tracking, reflection, and group training. PD 360 is an on-demand library of
professional development resources that leverages technology to provide effective,
convenient, and sustainable professional learning. Fiscal Implications: This 3-year PD
360 purchase and pricing agreement totals $1,192,485. Annual cost: 2009-10 - $397,495,
2010-11 - $397,495, 2011-12 - $397,495. Recommendation for Action: Staff is
requesting Board approval.

16.ABC ACCOUNTABILITY COMPONENTS FOR ALTERNATIVE SCHOOLS

Alternative schools are included in the 2009-2010 ABCs under a special policy adopted
by the North Carolina Board of Education (HSP-C-013). The evaluation of alternative
schools will be based on two state mandated achievement-based components and three
local options. Local options defined by the state include attendance, dropouts, school
safety/student conduct, higher expectations for student achievement, student progress
and proficiency, parent involvement, community involvement, and customer satisfaction.
Schools achieving five of the five components will be determined to have made high
growth, at least three of the five will be expected growth, at least two of the five will be
no recognition, and one or none of the five will be low performing. As part of their
school improvement plans for 2009-2010, the alternative schools identified three local
options that reflect their school's mission. The local options selected by the schools have
been approved by the school improvement teams and must in turn be approved by the
local school board. Mt. Vernon School, Mary E. Phillips High School, and River Oaks
Middle School are designated as alternative schools. Longview is designated as a special
education school, which does not submit local objectives. Fiscal Implications: ABCs
recognition will be earned from the state for the system's three alternative schools, Mt.
Vernon School, Mary E. Phillips High School and River Oaks Middle School if they
achieve their objectives. Recommendation for Action: Board approval is requested.

17. GRANT PROPOSALS

Competitive (#004310): National Aeronautics and Space Administration, Student Launch Initiative / Individual Schools.
Competitive (#004410): ING, Unsung Heroes / Individual Schools.
Competitive (#004510): Fender Music Foundation / Individual Schools.
Competitive (#004610): Haban Asia Society, Confucius Classroom Network / Wiley Elementary International Magnet School.
Competitive (#004710): Progress Energy, SunSense Schools / Daniels IBMYP Magnet Middle School and Holly Springs High School.
Competitive (#004810): Red Hat / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

18.CONTRACT WITH WAKE COUNTY SMART START, INC. (MORE AT

FOUR)

The Smart Start/More at Four Contract will provide funds for 258 students in 24
(twenty-four) classrooms at Title I Preschool sites. These funds will allow the
enhancement of services for 16-18 eligible four-year-old students in a blended preschool
setting. Fiscal Implications: This revenue contract will provide up to approximately
$322,500 in More at Four funds for these classrooms. Recommendation for Action:
Staff is requesting Board approval.

19.TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES: SYLVAN

LEARNING CENTER AND SYLVAN ACE IT! TUTORING

Under "No Child Left Behind", a Title I school that has not met Adequate Yearly
Progress (AYP) goals for three consecutive years must offer Supplemental Educational
Services (SES) for all eligible students. Students are eligible if they qualify for
free/reduced lunch. These services must be offered by a provider that is approved by the
Department of Public Instruction. Parents select the provider from the approved list.
SES must be offered at Brentwood, Fox Road, Poe Montessori, Wendell and York
Elementary. Fiscal Implications: The state approved maximum allocation per student is
$1,422.00. The total cost of the services for 225 students is $319,950.00.
Recommendation for Action: Staff requests that the Board approve the contract.

POLICY

20. POLICY 2500: PUBLIC INFORMATION

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

21. POLICY 2510: PUBLIC INFORMATION PROGRAM

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 2500 - Public Information. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

22. POLICY 2511: PUBLICS RIGHT TO KNOW

23. POLICY 2430: PUBLIC USE OF SCHOOL RECORDS

24.POLICY 2810: PUBLIC INFORMATION REPOSITORY

HUMAN RESOURCES

25. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FACILITIES

26. 2009-2010 FACILITIES UTILIZATION REPORT

The staff of Growth and Planning presented the 2009-2010 Facilities Utilization Report
at the Facilities and Operations Committee meeting on Tuesday, November 10, 2009.
Board Policy 7245 states each year by October 1, the Superintendent or his/her
designee will present the Facilities Utilization Report for Board adoption. Fiscal
implication: None. Recommendation for action: Staff is presenting for adoption.

STUDENT ACHIEVEMENT

27. SECOND MONTH K-3 INDIVIDUAL CLASS SIZE WAIVER REQUEST

Chapter 4, section III B of The School Attendance & Student Accounting Manual states
in part
Local boards of education are responsible for assuring the class size and teacher dailyload requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact not been met. If the superintendent determines the requirements have not been met, he/She shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute
(area superintendents have worked with individual schools to correct all overages to
the extent possible). If the local board cannot organizationally correct the exception
and if any of the conditions set out below are met; it shall immediately apply to the
State Board of Education for additional personnel or waiver from the standards set
above.
Within 45 days of receipt of the request, the State Board, within funds available, may
allot additional positions or grant waivers for the excess class size or daily load if the
exception resulted from exceptional circumstances, emergencies, or acts of God;
large changes in student population; organizational problems caused by remote
geographic location; or classes organized for a solitary curricular area and if the local
board cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board
approval is requested to submit K-3 class size waivers to the State Board of
Education.

POLICY

28. JOINT VENTURE AGREEMENT FOR TRIANGLE LEADERSHIP

ACADEMY

This is to renew the contract and funding for Wake County Public Schools continued
participation in Triangle Leadership Academy. Fiscal Implications: $150,000.00 per
year. Recommendation for Action: Seeks Board approval.

29.BOARD POLICY 2338, 3038, 4038, 6414: HARRASSMENT/BULLYING

Policy Revision: First Reading; Request Waiver of Second Reading
This is a new policy that was drafted by Tharrington-Smith in response to the North
Carolina School Violence Prevention Act. This law mandates that schools have a policy
in place that addresses harassing and bullying behavior by December 31, 2009. Fiscal
Implications: None. Recommendation for Action: Staff is requesting Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

30. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

31. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

32. RECOMMENDATION FOR REDUCTION IN FORCE, CAPITAL

IMPROVEMENT PROGRAM

33. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.