WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 11/15/2005

OPEN SESSION

COMMITTEE TO THE WHOLE

Review Seating Gap through 2015
Solutions to Meet the Seating Gap
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

1.INTEGRATED PEST MANAGEMENT AWARD

The Wake County Public School System (WCPSS) has been recognized for implementing an Integrated Pest Management (IPM) program. IPM is a proactive and common sense approach of controlling pests that does not rely on scheduled pesticide applications, but combines pest control methods and tactics to prevent pest infestations. By using IPM, WCPSS is creating a safer environment for children and staff to learn and work. On October 24, 2005, North Carolina State University presented the award to the Wake County Public School System. Fiscal Implications: North Carolina State University will present the Wake County Public School System a check for $500. Recommendation for Action: For information only.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

November 1, 2005 - Committee of the Whole
November 1, 2005 - Open Meeting
November 1, 2005 - Closed Session
October 12, 2005 - Human Resources Committee
October 12, 2005 - Finance Committee

PROGRAM

1.GRANT PROPOSALS

1.Collaboration (#1004): Public Education Network, Life Skills Initiative/Central Office with Wake Education Partnership being fiscal agent.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

2.ABC ACCOUNTABILITY COMPONENTS FOR ALTERNATIVE SCHOOLS

Alternative schools are included in the 2005-2006 ABCs under a special policy adopted by the North Carolina Board of Education (HSP-C-013). The evaluation of alternative schools will be based on two state mandated achievement-based components and three local options. Local options defined by the state include attendance, dropouts, school safety/student conduct, higher expectations for student achievement, student progress and proficiency, parent involvement, community involvement, and customer satisfaction. Schools achieving five of the five components will be determined to have made high growth, at least three of the five will be expected growth, at least two of the five will be no recognition, and one or none of the five will be low performing. As part of their school improvement plans for 2005-2006, the alternative schools identified three local options that reflect their school's mission. The local options selected by the schools have been approved by the school improvement teams and must be approved by the local school board. Mt. Vernon School, Mary E. Phillips High School, and River Oaks Middle School are designated as alternative schools. Longview is designated as a special education school, which does not submit local objectives. Fiscal Implications: ABC incentive funds will be received from the state for the system's three alternative schools: Mt. Vernon School, Mary E. Phillips High School and River Oaks Middle School if they achieve their objectives. Recommendation for Action: Board approval is requested.

FACILITIES

1.TRANSIT EASEMENT: CARROLL MIDDLE

The City of Raleigh has determined that a bus shelter is needed on Six Forks Road and desires to erect the shelter on Board property at Carroll Middle School. Dedication of a 20-foot by 15-foot Transit Easement to the City of Raleigh is needed. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 300 square-foot Transit Easement to the City of Raleigh on which to erect a bus shelter.

2.RESOLUTION: DESIGNER SELECTION - M5 (WENDELL AREA MIDDLE SCHOOL)

Resolution is presented to waive the traditional designer selection process and to select Cherry Huffman Architects, P.A., for the design of M5, Wendell area middle school. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reasons for this exemption is that this is a fourth re-use of the Wakefield middle school prototype and that Cherry Huffman Architects, P.A., was the architect for the Wakelon elementary modular school and site work. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Cherry Huffman Architects, P.A. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

3.CHANGE ORDER NO. GC-03: CARROLL MIDDLE

Board approval is requested for Change Order No. GC-03 to Barnhill Contracting Co. for their Construction Management at Risk contract. This change order, in the amount of $708,292 is to establish a guaranteed maximum price (GMP) for the Asbestos/Demolition Package work to facilitate the beginning of construction for this project. A list of the remaining bid packages is attached. A future change order will be brought to the December 6, 2005, Board meeting to establish the GMP for the total renovation project. Fiscal Implications: The total proposed project budget is $14,211,892, of which $13,611,892 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $600,000 may be required in recognition of escalating construction costs. Recommendation for Action: Board approval is requested.

4.CONSTRUCTION DOCUMENTS: E13 (JONES SAUSAGE AND RADIO STATION ROAD)

Staff has reviewed the construction documents and requests Board approval and authorization to advertise for the construction of E13 Elementary School. Fiscal Implications: The total proposed project budget is $19,733,140, of which $15,033,140 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $4,700,000 may be required in recognition of escalating construction costs. Recommendation for Action: Board approval is requested.

FINANCE

1.GIFTS TO THE SYSTEM

Forty-six gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $169,003.41. Fiscal Implications: Not applicable.

2.COMPUTER ASSOCIATES THREE-YEAR LICENSE AGREEMENT FOR SOFTWARE

The current three-year consolidated license agreement with Computer Associates is set to expire on November 30, 2005. Technology Services has negotiated a new three-year agreement, which will carry us through November 29, 2008. As part of the new agreement, the software product titled Easytrieve Plus is being dropped and IDMS/DC Transaction Server Option is being added. The Usage and Maintenance Fee for the next three years will be $894,675 plus tax. This amount is payable as three equal annual installments of $298,225 plus tax. The annual fee paid against the current agreement has been $300,666 plus tax. Fiscal Implications: Annual invoiced amount for the next three years is $319,100.75 ($298,225 plus tax). Funding for software license renewals was identified and planned for in the Technology Services 2005-06 current expense budget. $319,100.75 will also be required in both the 2006-07 and 2007-08 fiscal years.

3.RENEWAL OF PROPERTY INSURANCE COVERAGE: OWNED OR LEASED REAL & PERSONAL PROPERTY

The Wake County Public School System has maintained Property Insurance Coverage through participation in the statewide pool administered by the North Carolina Department of Public Instruction for 18 years. The annual premium is based on current total insured values of $2,065,815,161 (6% increase) with deductibles of $5,000/$2,000/$25,000 (Fire, Lightning, Extended Coverage, & All Other Perils/Theft & Vandalism/Flood & Earthquake), as well as a substantial increase in the number of modular/mobile units. This year's coverage has been modified to Blanket Coverage with all property being on Replacement Cost in lieu of specific property such as mobile units being on Actual Cash Value. The annual premium quoted is $802,100 a 6.5% increase.
Fiscal Implications: Funds are available in the Risk Management budget for 2005-2006.

BOARD ADVISORY COUNCIL NOMINATION

This represents a new nomination to District 3 Board Advisory Council. The nomination form is attached for the Board's review and consideration.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1.2007-2008 TRADITIONAL CALENDAR

The 2006-07 calendar was adopted in 2004. The calendar presented is for 2007-08.
�This calendar meets all requirements of the Calendar Law.
�This calendar contains 180 student days, 11 paid holidays, 10 paid vacation days, and 8 of 14 teacher workdays. The Division of Principals will make recommendations for the remaining teacher workdays.
�The first day for students will be Monday, August 27, 2007. The last day will be Tuesday, June 10, 2008.
Attached is additional information requested by the Board.
�Calendar with an earlier spring break.
�Historical attendance information for Rosh Hashana.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for Board approval.

2.YEAR-ROUND CALENDAR FOR 2007-2008

1.A year-round calendar committee met to review input from parents and staff and to review the draft year-round calendar.

2.The committee reviewed parameters for calendar development, annual testing dates, and inclement weather make-up days, and concluded that the attached calendar is most effective in meeting these needs.

3.Each track contains 180 days and the same state holidays as the traditional and modified calendars.

4.This calendar is to be used at all multi-track year-round schools.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for Board approval.

3.MODIFIED YEAR-ROUND CALENDAR FOR 2007-2008

1.The modified year-round instructional calendar combines features of the traditional and year-round calendar.

2.The first semester is similar to Track 4 of the year-round calendar and second semester is similar to Track 1.

3.The calendar provides a summer break of approximately seven weeks.

4.Plans are for this calendar to be used at Southeast Raleigh Magnet High School, Centennial Campus Magnet Middle School, Moore Square Magnet Middle School, Carver Elementary School, and Partnership Elementary School.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for Board approval.

4.THE LEARN AND EARN EARLY COLLEGE CALENDAR

The Learn and Earn Early College High School is proposed to be located on the Wake Technical Community College Health Sciences campus. We are requesting a waiver from the State Board of Education to allow the planning committee to plan for a calendar that would be compatible with the community college calendar. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval for a calendar waiver from the State Board of Education to support the Learn and Earn Early College High School.

FACILITIES

1.BIDS: WAKE FOREST-ROLESVILLE HIGH CTE ADDITION AND RENOVATIONS

Bids for the construction of the CTE building at Wake Forest-Rolesville High were received on October 11, 2005. Staff and Davis Kane Architects, PA recommend award of the single-prime contract to Riggs & Harrod Construction Co. in the amount of $2,934,648. The total of the low multi-prime bids was $2,981,014. Fiscal Implications: The total proposed project budget is $3,974,077 of which $2,531,985 is currently available from the PLAN 2004 School Building Program. A future reallocation of $1,442,092 is needed to fully fund the project. PLAN 2004 Program Contingency in the amount of $1,000,000 will be used now to fully fund the construction contract. A recommendation for reallocation will be brought to the Board on December 6, 2005. Recommendation for Action: Board approval is requested.

2.DESIGNATION OF SCHOOL FOR EARLY OPENING AT SPRING FOREST DRIVE MODULAR SITE

The attached document outlines reasons for choosing E19 over E12. Fiscal Implications: The costs will be the ongoing operation of a modular school. Recommendation for Action: The staff of Growth Management recommends that E19 be opened in 2006 at the modular site off Spring Forest Drive.

HUMAN RESOURCES

1.ANNUAL INITIAL LICENSURE PROGRAM REPORT

The Department of Public Instruction requires that each school system with an approved Licensure Program submit an annual report of services rendered to initially-licensed teachers for the previous school year. The annual report describes activities and job responsibilities of mentors, retired mentors, and school-level initially-licensed coordinators. Fiscal Implications: None. Recommendation for Action: Please approve as presented.

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
lTo consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
HUMAN RESOURCES (cont'd.)

1.ADMINISTRATIVE TRANSFERS

2.RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

INFORMATION

HUMAN RESOURCES

1.REVIEW OF EMPLOYEE SALARIES AND RECOMMENDATIONS

The status of employee salaries will be reviewed. Recommendations for future improvements will be discussed. The recruitment and retention of a high quality workforce are enhanced when salaries are competitive. The presentation will examine current strengths and gaps. Fiscal Implications: None at this time. Recommendation for Action: Information only.

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.