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| Board of Education |
Board Agenda for the Week of 11/14/20004:00 p.m. OPEN SESSION CALL TO ORDER QUORUM DETERMINATION PLEDGE OF ALLEGIANCE INFORMATION Comments from the ChairmanSuperintendent's Report Proclamation for American Education Week APPROVAL OF MEETING AGENDA PUBLIC HEARING FOR ITEMS ON THE AGENDA CONSENT ITEMS - ALL COMMITTEES APPROVAL OF MINUTES FINANCE 1. Budget Amendments and Transfers, 1999-2000Adjust State Public School Fund+ $245,823.00 Adjust Local Current Expense Fund+ $89,082.00 Adjust Federal Programs Fund+ $.00 Adjust Capital Outlay Fund+$72,000.00 Adjust Multiple Enterprise Fund+ $.00 2. Budget Amendments and Transfers, 2000-2001 Adjust State Public School Fund- $6,547,451.76 Adjust Local Current Expense Fund+ $710,058.04 Adjust Federal Programs Fund- $525,795.98 Adjust Capital Outlay Fund+$41,294.00 Adjust Multiple Enterprise Fund+ $30,775.00 3. Report of Administration Approved Contracts The attached summaries are provided as information in accordance with board policy 8361. The summaries list all contracts and change orders for the fourth fiscal quarter 1999-2000 and first fiscal quarter 2000-2001, which were approved by the administration having a value greater than $50,000 and not over $100,000. 4. Gifts to the System Fifty-three gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $45,525.93. Fiscal Implications: None 5. Fund Balance Appropriation - Real Estate Services To appropriate restricted (special projects) fund balance for real estate operations. This fund is used for earnest money payments and related site acquisition costs in advance of project funding. Fiscal Implications: Appropriate fund balance in the amount of $9,665.75. POLICY 1. Board Advisory Council NominationsNew nominations to Board Advisory Councils. PERSONNEL 1. Recommendations for Employment2. Recommendations for Administrative Appointments FACILITIES 1.Design Consultant Agreement - Mount Vernon Additions and RenovationsNegotiations have been completed with H. S. Annis Architect, AIA for the design of additions and renovations to the Mount Vernon Redirection/Bridges facility. The form of agreement is the standard form approved by the board attorneys. Fiscal Implications - The total project budget is $2,999,461, which includes proposed compensation for the design consultant of $169,400. The total project budget consists of $2,510,987 from the PLAN 2000 Building Program project budget, $65,115 from the board-approved 1996 State Bond Program budget, and $423,359 from the modernization component of PLAN 2000. Recommendation for Action - Board approval is requested. 2.Construction Documents - Hunter Elementary Addition and Renovations Construction documents for Hunter Elementary addition and renovations, designed by The New Synergy, Inc., will be presented for board approval. Fiscal Implications - Funding is available from the total project budget of $3,303,155. Recommendation for Action - Board approval is requested. 3.Bids - Northwoods Elementary Roof Replacement Bids for the (state bond improvements) roof replacement at Northwoods Elementary were received on October 18, 2000. Staff and Robert M. Stafford, Inc., recommends award of the contract to Curtis & Curtis, Inc., in the amount of $539,400. Fiscal Implications - Funds are available from the total project budget of $719,841. The total project budget consists of $217,341 from the board-approved 1996 State Bond Program budget and $502,500 from the deferred maintenance component of the Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested. 4.Greenway Trail and Parking Easement - West Cary Middle The Town of Cary requests a greenway and parking easement across board property at West Cary Middle. The easement will allow a continuation of a current greenway over adjoining properties and will allow for a connection to Godbold Park at northwest Maynard Road. The easement contains 47,607 square feet and will provide additional access to athletic fields to be constructed at West Cary Middle. Fiscal Implications - None. Recommendation for Action - Board approval is requested. 5.Temporary Construction Easement for Greenway - West Cary Middle The Town of Cary requests a temporary construction easement at West Cary Middle School to construct a greenway trail on board property. The easement is located ten (10) feet on either side of a twenty (20) foot permanent easement to be granted to the Town of Cary for the Black Creek Greenway connecting to Godbold Park. The temporary easement will expire at the completion of construction of the greenway trail. Fiscal Implications - None. Recommendation for Action - Board approval is requested. 6.Joint Use Agreement: Greenway Trail and Parking Area - West Cary Middle The Town of Cary will construct approximately 1,300 feet of greenway trail and a 32-space parking lot at West Cary Middle School. The greenway trail will provide primary access for a connection to Godbold Park and will provide access to athletic field facilities to be constructed by the board. The town and board will share use of the parking lot and greenway trail under a joint-use agreement. Fiscal Implications - No fiscal implications for board related to construction of greenway trail and parking lot. Board assumes costs of athletic field to be constructed. Recommendation for Actions - Staff requests board approval of a joint-use agreement. 7.Deeds of Easement - Durant Road Middle and Elementary The City of Raleigh is undertaking major improvements to Durant Road and has agreed to provide turn lanes at Durant Road Middle and Elementary schools in exchange for Deeds of Easement for street, sloping, landscape, temporary construction, storm water drainage, driveway repair and electric utilities from the board of education. Fiscal Implications - Estimated cost of assessments to the board of education for curb, gutter, and sidewalk improvements at Durant Road Middle and Elementary is $48,000. Estimated value of road improvements provided by the City of Raleigh is $100,000. Recommendation for Action - Staff requests board approval to grant these easements requested by the City of Raleigh. 8.Resolution: Lease of Property - Cary High North Carolina General Statute 160A-272, entitled "Lease or Rental of Property", requires a resolution by the board to lease board property subject to ten (10) days public notice of the general terms of the lease proposal. Fiscal Implications - During the first five years of the proposed lease the board receives $220,000. Recommendation for Action - Staff requests board approval of a resolution authorizing a lease of board property at Cary High School to SprintCom, Inc. for a communications tower and related equipment. 9.Communications Tower Lease - Cary High Negotiations with SprintCom, Inc., a Kansas corporation, have been completed to locate a communications tower and equipment at the Cary High School Football Stadium. An existing light standard used for football field lights will be removed, and the new communications tower installed at the same location. Stadium lights will be reinstalled at the current height on the communications tower. The board will provide SprintCom, Inc. with a five-year lease with an option to renew for one additional five-year period. Fiscal Implications - First five-year period board receives $40,000 per year or $200,000, plus a one-time payment of $20,000 for an access easement. If option for five additional years is exercised, base rent increases by the greater of an adjustment in the Consumer Price Index (CPI) or 25 percent. Recommendation for Action - Board approval is requested. 10. Forms of Agreement for Annual Service Contracts Staff and the board's attorney have developed master agreement forms for use in contracting with various consultants to be pre-screened and selected on an annual basis for surveying, geotechnical and materials testing, asbestos abatement, and the design of capital projects costing less than $100,000. On June 12, 2000, the board approved the selection of consultants for these contracts. The completed agreements will be presented for board approval at a future meeting. Fiscal Implications - Fees will be negotiated in accordance with the form of agreement and paid from the board-approved budget for each individual project. Recommendation for Action - Board approval is requested. 11. Resolution - Funding for PLAN 2000 School Building Program Resolution requests funds for planning, design, and construction for multi-year projects in PLAN 2000 School Building Program approved by the board. Fiscal Implications - Total appropriation request is $370,613,219. Recommendation for Action - Board approval is requested. 12. Qualified Zone Academy Bond (QZAB) Application and Resolution Board approval of the attached QZAB application and resolution is needed to certify the eligibility of Broughton High School as a qualifying "academy" under the QZAB program. The application, if approved, will allow Wake County to arrange the issuance of zero-interest bonds in the amount of $3,002,077 for building modernization at Broughton High. The application is offered in association with the Wade Edwards Foundation as the school's business partner. Fiscal Implications - Authorization for Wake County to arrange the issuance of bonds in the amount of $3,002,077 for a building modernization project at Broughton High School. Recommendation for Action - Staff recommends board approval of the application and resolution. 13. Service Agreement: Frame Relay Services From Sprint Technology Services will enter into an agreement with Sprint to provide frame relay services to 11 school sites within Sprint territory. This includes the Fuquay-Varina and Wake Forest areas of Wake County. The agreement is for a three-year period. This agreement, in conjunction with the BellSouth agreement approved by the board on November 8, 1999, will complete the initiative to increase bandwidth for all schools. Fiscal Implications -Initial non-recurring cost is $1,002.10. Monthly recurring cost is $6,601.65. Funding provided through operating budget. Recommendation for Action - Approval of agreement. PROGRAM 1. Broughton High School Field Trip to Compiegne, FranceStudents participating will be representative of grades 11-12. Approximately 17 students will participate and 2 chaperones. Students will depart from RDU on Tuesday, April 3, and return on Tuesday, April 17, 2001. Students' absence from school will be 5 days. This is Spring Break week. Purpose of the field trip is to participate in the French Exchange Program. Broughton High School and the Lycée Pierre d'Ailly in Compiégne, France, have participated in an exchange program since 1994. Cost per student will be approximately $550. The total cost will be approximately $9,350. Funding will be provided by various fund raising events and corporate sponsors. 2. Grant Proposals - Competitive: (#516.00) BellSouth Foundation: edu.pwr3 (Year 2 of 2) ($55,214) - Entitlement (#524.00) N.C. Department of Public Instruction: Capacity-Building and Improvement Title VI-B Sliver Grant ($208,918) Funding varies by grant as noted above. Recommended: Approve applications for Competitive: (#516.00) BellSouth Foundation: edu.pwr3 (Year 2 of 2) ($55,214) and Entitlement (#524.00) N.C. Department of Public Instruction: Capacity-Building and Improvement Title VI-B Sliver Grant ($208,918) 3. Grant Proposal Entitlement (#523.00) N.C. Department of Public Instruction: PRC 015 Technology Funds ($1,000,000) Funding varies by grant as noted above. Recommended: Approve application for Entitlement (#523.00) N.C. Department of Public Instruction: PRC 015 Technology Funds ($1,000,000) and the technology plan as prepared per state guidelines ACTION AND INFORMATION ITEMS POLICY 1. Policy 6310 - Maintenance, Review, and Release of Student RecordsRevised; First Reading (Waiver of Second Reading Requested) The revision to this policy provides definition and clarity rather than a change in content. 2. Policy 8363 - Exclusive Vending Contracts New; First Reading New policy addressing exclusive vending contracts. FACILITIES 1. Rescind Notices of Intent to Terminate Contracts - Moore Square MuseumsMagnet Middle On June 26, 2000, the board approved notices of intent to terminate the electrical, mechanical, and plumbing contracts for Moore Square Museums Magnet Middle. This was to be a termination for convenience due to the time needed to remove the petroleum-contaminated soils that had been discovered. The contracts were not terminated due to the contractors' willingness to remain in a suspension status until the clean-up was complete. The site has now been remediated. Staff recommends that the Notices of Intent to Terminate be rescinded for the electrical (H & L Electrical of Raleigh, NC, Inc.), mechanical (Henry Baker Heating Company, Inc.), and plumbing (S & S Mechanical of the Carolinas, Inc.). Fiscal Implications - Funds are available from the board-approved 1996 State Bond Project Budget of $15,665,274 and $737,989 from the Phase III Project Budget. An additional $500,000 from state bond savings is required. The resulting total project budget is $16,903,263. Recommendation for Action -Board approval is requested 2.Construction Restart - Moore Square Museums Magnet Middle On May 8, 2000, the board suspended construction activities due to the discovery of petroleum-contaminated soils during site preparation for Moore Square Museums Magnet Middle. Subsequently, the general construction contract was terminated, and the electrical, mechanical, and plumbing contractors were given notice of our intent to terminate their contracts. The site has now been remediated and appropriate documentation has been received from the North Carolina Department of Environment and Natural Resources stating that no further action is required at this site to meet current residential standards. In addition, the attached letter and accompanying documentation from our consultants indicate this site is safe for construction and use as a school. Staff recommends that the contract with J. W. Grand, Inc. be reactivated in accordance with the attached agreement and that construction on the project resume November 15, 2000. The substantial completion date for the project is May 15, 2002. Fiscal Implications - Funds are available from the board-approved 1996 State Bond Project Budget of $15,665,274 and $737,989 from the Phase III Project Budget. An additional $595,000 from state bond savings is needed. The resulting total project budget is $16,903,263. Recommendation for Action - Board approval is requested. Information 1. EnergySaversÒ Update Staff will report results of the 1999-2000 fiscal-year operations of the EnergySaversÒ Program and provide a utility savings analysis. Based on the 1999-2000 results, payment of incentive rebates will be made to schools where energy consumption was decreased from the base year by at least ten percent. Fiscal Implications - Approximately $83,194 will be paid as rebates to the schools. Funds are available in the electric utility account (and partially offset by refunds of $73,351 recouped from billing errors). Recommendation for Action - This item is for information. PROGRAM Action 1. Extended Day A change in the Extended Day Magnet Program will be discussed. Data will be shared related to students in the program. Principals will be available to share information about parent information sessions. No fiscal implications at this time. Staff recommends the following: 1) The Extended Day magnet theme be eliminated at Combs, Joyner, and Olds; 2) Combs, Joyner, and Olds remain magnet schools with their previously approved theme; 3) Each school will provide an after school program based on the needs of families in their schools. BREAK - 6:00 p.m. PROGRAM Action 1. Designation of New Year-Round Schools Staff recommends Stough Elementary and Carroll Middle for conversion to multi-track year-round for the 2001-02 school year. Staff will answer questions from the Board. Funds for an early hire of certain personnel and purchase of supplies and equipment will be needed. Funds for planning intersession (remediation) program will be needed. Transportation costs for these schools will increase. Recommended: Approve Stough Elementary and Carroll Middle for conversion to multi-track year-round for the 2001-02 school year. Information 1. The Reassignment of Students That Are Currently Enrolled in Stough Elementary and Carroll Middle Staff will recommend that certain nodes be designated as base attendance areas for Stough Elementary School and Carroll Middle School. Staff will also discuss the recommended reassignment of the remaining Stough and Carroll nodes to traditional calendar schools. The impact that this reassignment will have on these schools will be discussed. Transportation costs will increase. This is presented for information only. 2. The Designation of Base Nodes for Some Existing Year-Round Schools Staff will recommend that certain nodes be designated as base attendance areas for some existing year-round schools. The impact that this reassignment will have on these schools will be discussed. No fiscal implications. This is presented for information only. PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA ADJOURNMENT Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated. |