Board Agenda for the Week of 11/09/2004

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

RECOGNITION

1.Proclamation for American Education Week
The week of November 14 through 20, 2004, is American Education Week. The theme this year is "Celebrating the American Dream . . . the dream that begins in our nation's classrooms." This proclamation recognizes not only the educators, but also support professionals and other staff who keep our children safe and healthy so they can achieve to their fullest potential. No fiscal implications.

2.Recognition of Lockhart Elementary School for its Selection as a 2004 Title I Distinguished School
The purpose of this recognition is to identify Title I schools with a poverty rate of 40% or greater that have exhibited exceptional student performance for two or more consecutive years. Lockhart Elementary was recognized at the Awards Ceremony on February 9, 2004, in New Orleans, and at the North Carolina Association of Compensatory Educators' Fall Conference in Winston-Salem on October 27, 2004. Only 33 schools in the United States received this prestigious award. The school received a $7,500 check to enhance or expand current programs. There are no fiscal implications.

PUBLIC COMMENT

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 5, 2004 - Committee of the Whole
October 19, 2004- Committee of the Whole
October 12, 2004 - Instructional Program Committee
August 27, 2004 � Closed Session Minutes
October 19, 2004 � Closed Session Minutes

INSTRUCTIONAL PROGRAMS

1.Ligon Middle School Trip to Compiegne, France
Students participating will be representative of grades 6-8. Approximately 17 students will participate and two chaperones. Students will depart from Raleigh on Thursday, March 17, and return on Monday, March 28, 2005. Only two days of school will be missed as this is over Spring break. The purpose of the field trip is to participate in the French Exchange Program. The students will live with their host families and attend school with their host brother or sister. Cost per student will be approximately $750.00. The total cost will be approximately $12,750.00. Individual students will bear the cost of the trip themselves. Students who cannot afford the full cost will have their trip subsidized by fundraisers. This item is recommended for consent.

2.Wake Forest-Rolesville High School's Trip to Edinburgh, Scotland
The theatre classes of Wake Forest-Rolesville High School are proposing a trip to Edinburgh, Scotland, to represent the school and state in performances at the world-renowned International Fringe Theatre Festival. Projected trip dates are August 2-15, 2005. It is anticipated that 20 students and 8 chaperones will participate in the trip. Performance is a main purpose of dramatic study. Students will also visit historic landmarks in both Edinburgh and London during the trip. The anticipated student cost will be approximately $3,984.00 per person. Funding will be secured through various fundraising activities, student assessment, and donations. Board approval is requested.

FACILITIES

1.Design Plus Construction Management Selection: Carroll Middle
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee recommends the selection of the design plus construction management team of Cherry Huffman Architects, P.A. and Barnhill Contracting, for a building and campus improvement project at Carroll Middle School. Fiscal Implications: Design and Construction Management fees will be negotiated in accordance with designer selection procedures. Recommendation for Action: Board approval is requested.

2. Change Order No.5: E10 (Barwell Road Area Elementary)
Board approval is requested for Change Order No. 5 to Small Kane Architects, P.A. This change order in the amount of $117,658.40 is for the construction administration phase of the City of Raleigh Park portion of the project. Approval of this change order will fully fund their portion of the design consultant agreement for this project. Fiscal Implications: Funding is available from the total project budget of $20,541,821, of which $697,249 is from PLAN 2000 Start Up funds, $13,819,572 is from the PLAN 2004 School Building Program, $5,775,000 is from City of Raleigh Parks and Recreation, and $250,000 is from Wake County Parks and Recreation. The design phase change order is funded by the City of Raleigh. Recommendation for Action: Board approval is requested.

3. Construction Documents: E10 (Barwell Road Area Elementary)
Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Barwell Road Area Elementary School/Park.
Fiscal Implications: Funding is available from the total project budget of $20,541,821, of which $697,249 is from PLAN 2000 Start Up funds, $13,819,572 is from the PLAN 2004 School Building Program, $5,775,000 is from City of Raleigh Parks and Recreation, and $250,000 is from Wake County Parks and Recreation. Recommendation for Action: Board approval is requested.

FINANCE

1.Annual Renewal Of Oracle Technical Support
Original purchase of Oracle business applications was presented to and approved by the Board in November 1998 following a resolution approved by the County Commissioners. The first three years of technical support were financed over a 3-year term. Beginning with the 4th year of support, renewal has been carried to the Board on an annual basis for approval. Renewal for Year 7 to extend support through November 19, 2005 is due. Support consists of updates and patches as well as telephone and other support services. Additional licenses were required and added in February 2004 thus causing the support cost to increase $85,306 from last year. Fiscal Implications: Amount of renewal is $302,081.80. Funding for contracted services was identified and planned for in the Technology Services current expense budget.

HUMAN RESOURCES

1.Recommendations for Employment

BOARD ADVISORY COUNCIL NOMINATIONS

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

INSTRUCTIONAL PROGRAMS

1.The Traditional Calendars for 2005-2006 and 2006-2007
The attached calendars reflect the input of the 34-member Calendar Committee, which met September 29, 2004. These calendars follow all parameters of the new calendar law. In 2005-2006, the first day for students is August 25; the last day is June 9. In 2006-2007, the first day for students is August 25; the last day is June 8. There are no fiscal implications. This item is presented for Board approval.

2.Modified Calendars for 2005-2006 and 2006-2007
The modified instructional calendar combines features of the traditional and year-round calendars. The first semester is similar to Track 4 of the year-round calendar and second semester is similar to Track 1. The calendar provides a summer break of approximately seven weeks. Holidays for students closely match typical holidays of the traditional calendar. Plans are for this calendar to be used at Southeast Raleigh High School, Centennial Campus Middle School, Moore Square Middle School, Carver Elementary School, and Partnership Elementary School. There are no fiscal implications. Staff recommends approval of this calendar.

3.Year-Round Calendars for 2005-2006 and 2006-2007
A year-round calendar committee met to review input from parents and staff and to review drafts of year-round calendars. The committee reviewed parameters for calendar development, annual testing dates, and inclement weather make-up days and concluded that the attached calendars are most effective in meeting these needs. Each track contains 180 days and the same state holidays as the traditional and modified calendars. These calendars are to be used at the 15 multi-track year-round schools. There are no fiscal implications. Staff recommends approval of this calendar.

4.ABC Accountability Components for Alternative Schools
Alternative schools are included in the 2004-2005 ABCs under a special policy adopted by the North Carolina Board of Education (HSP-C-013). The evaluation of alternative schools will be based on two state mandated achievement-based components and three local options. Options defined by the state include attendance, dropouts, school safety/student conduct, higher expectations for student achievement, student progress and proficiency, parent involvement, community involvement, and customer satisfaction. Schools achieving five of the five components will be determined to have made high growth, at least three of the five will be expected growth, at least two of the five will be no recognition, and one or none of the five will be low performing. As part of their school improvement plans for 2004-2005, the alternative schools identified three local options that reflect their school's mission. The local options selected by the schools have been approved by the school improvement teams and must be approved by the local school board. Mt. Vernon School and Mary E. Phillips High School are designated as alternative schools. Longview is designed as a special education school, which does not submit local objectives. ABC incentive funds will be received from the state for the system's two alternative schools, Mt. Vernon School and Mary E. Phillips High School, if they achieve their objectives. Staff requests Board approval of the three local options presented by each alternative school.

FACILITIES

1.Schematic Design: Longview Addition and Renovations
Main Points: Staff will present the schematic design documents prepared by Gurel Architecture for the construction of a new Addition and Renovations for Longview School. Fiscal Implications: At the March 2, 2004 Board meeting, the Board approved the total combined project budget for Longview and Special/Optional. For Longview, the current proposed budget is $12,567,457. $5,650,341 is currently available from the PLAN 2000 School Building Program, $5,566,217 is yet to be reallocated from PLAN 2000 Special/Optional Middle School, $1,229,741 will be reallocated savings from the PLAN 2000 Special/Optional Middle School, and $121,158 is currently available from the State Bond Program. Recommendation for Action: Board approval is requested.

2. Resolution: Long-range Building Program Funding Reallocation
Resolution requests reallocation of project savings from various PLAN 2000 projects to the PLAN 2000 Mobile Classrooms project per the attached resolution. Total reallocation amount is $6,500,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

3.Design Consultant Agreement: E18 "Holly Springs Site"
Main Points: The approved PLAN 2004 School Building Program includes a new Elementary School. Negotiations have been completed with Cherry Huffman Architects, P.A. for the reuse of the prototype used at Holly Springs Elementary. This is the seventh reuse of this prototype. The form of agreement is the standard form approved by the board attorney. Fiscal Implications: Funding is available from the total project budget of $15,033,140, as provided in the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $830,854. Recommendation for Action: Board approval is requested.

SPOTLIGHT ON STUDENTS

Fifteen students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

�To consider confidential personnel information protected under G.S.115C-319.
�To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S.115C-402.
�To establish or instruct the board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract pursuant to G.S. 143-318.11 (a)(5).
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.Recommendation for Administrative Appointment

2. Transfer Request

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.