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WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 p.m.

QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE


INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA


INFORMATION ITEMS


1. LEARNING COMMUNITIES

One of four strategic directives established by our school system's superintendent, Dr. Del Burns, focuses on teaching and learning. A key strategy that has the potential to impact improvement of teaching and learning is the development and implementation of learning communities throughout the district. Learning communities are made up of team members who regularly collaborate toward meeting the vision of the organization. Although they may look different at each level, learning communities appear in schools, divisions, and departments of WCPSS and they provide an opportunity for data driven problem-solving. Fiscal Implications: None. Recommendation for Action: Staff is presenting for information.

2. ASSIGNMENT OF NEW SUBDIVISION

Highland Creek is a development that is planned to have 1045 housing units. Phase 1 includes 157 single family homes and 188 townhouses. Staff recommends that a new spot node be created for Highland Creek and assigned to Harris Creek Elementary (current), East Millbrook Middle (current), and Knightdale High School (change). Thirteen (13) spot nodes have been created during the past three years and assigned to Knightdale High School. Wake Forest-Rolesville High School is the current assignment for the existing node and Wake Forest-Rolesville will face crowding problems for the next several years. Fiscal Implications: Facility-related costs will be avoided. Recommendation for Action: Staff is presenting for information.

3. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2007-2008

To report potential changes in local expenditures for 2007-2008 as of September 30, 2007. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential changes in local expenditures.
PUBLIC COMMENT - 4 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES

October 2, 2007-Board of Education Meeting Minutes
October 16, 2007-Committee of the Whole Meeting Minutes
October 23, 2007-Board of Education Work Session Meeting Minutes

FINANCE


1. BUDGET AMENDMENTS AND TRANSFERS, 2006-2007

To report changes in the budget resolution resulting from transactions processed during
2006-2007. These are the final adjusting entries included in the Annual Financial Report.
Fiscal Implications:
Adjust State Public School Fund + $151,000 Adjust Local Current Expense Fund + $ 33,629 Adjust Federal Programs Fund + $ 0
Adjust Capital Outlay Fund $2,292,519 Adjust Multiple Enterprise Fund + $ 0
Net Changes + $2,477,148 Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.

2. BUDGET AMENDMENTS AND TRANSFERS, 2007-2008

To report changes in the budget resolution resulting from transactions processed during
July - September, 2007.
Fiscal Implications:
Adjust State Public School Fund + $236,770
Adjust Local Current Expense Fund- $9,901,802
Adjust Federal Programs Fund - $ 1,816,585
Adjust Capital Outlay Fund + $20,902,348
Adjust Multiple Enterprise Fund- $ 419,441
Net Changes + $9,001,290
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.

3. GIFTS TO THE SYSTEM

One hundred-twenty one gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $64,961.54. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

4. CHANGE ORDER 2 TO COMPUTER SERVICE PARTNERS BREAK AND FIX SERVICE AGREEMENT

Technology Services initiated a Request For Proposal in June 2006 related to the repair of the district's desktops, laptops and printers. From the three proposals submitted, Computer Service Partners was chosen to provide these services and a contract was entered in November 2006. This contract allowed for renewal after the initial term of up to two consecutive one-year terms. Technology Services exercised this option for the 2007-08 fiscal year. Initial amount encumbered was only a small percentage of total budgeted for these services this year. This initial amount has been depleted so $50,000 is being added to cover additional invoiced amounts throughout the fiscal year. Fiscal Implications: Total amount of change order is $50,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Recommendation for Action: Staff is requesting Board approval of change order.

FACILITIES


1. PUBLIC RIGHT-OF-WAY DEDICATION AND ANNEXATION: TOWN OF FUQUAY-VARINA (BANKS ROAD ELEMENTARY/E-23)

As a part of the development of Banks Road Elementary and the construction approval process, the Town of Fuquay-Varina is requiring road improvements to Chambers Road. The Town is also requiring that Chambers Road, which is a private road, be dedicated for public use and annexed to the Town. As a condition of site plan approval and annexation, the southern end of Chambers Road will be extended onto the Banks Road Elementary property. As a result, a portion of the school's property must be dedicated as a public right-of-way, annexed to the Town, and shown on a recorded plat. The area to be dedicated and annexed is shown on the attached plat. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

2. SEWER EASEMENT ACQUISITION AND DEDICATION - S.T. WOOTEN CONSTRUCTION CO., INC., PROPERTY AND TOWN OF FUQUAY-VARINA: BANKS ROAD ELEMENTARY (E-23)

As part of the development of Banks Road Elementary and as a condition of site plan approval, it is necessary to acquire easements from an adjacent property owner, S.T. Wooten Construction Co., Inc., (Wooten) to install a sanitary sewer line to serve the school. The proposed sewer line will traverse the Wooten property and tie in to an existing manhole located within a private sewer line and easement on an adjacent property. In order to obtain permits, the Town of Fuquay-Varina requires that the sewer easement be dedicated to the Town and memorialized on a recorded plat. Terms have been reached with the property owner to acquire the land needed for the temporary construction easement acquisition and the sewer easement acquisition and dedication (total area involved: 0.03 acres). The proposed sewer easement and tie in to the existing sewer line will not interfere with the Wake County Public School System's present or future use of the property. A copy of an Easement Plat is attached with the proposed sewer easement areas for acquisition and dedication identified thereon. Staff requests Board approval for the acquisition of property interests as described above and for the granting of sewer easement dedication to the Town. Fiscal Implications: S.T. Wooten Construction Company will be compensated $675 for the easement acquisition and dedication from the CIP 2006 Land Purchase account. Recommendation for Action: Staff requests Board approval.

3. SEWER EASEMENT ACQUISITION AND DEDICATION - RTC DEVELOPMENT, L.L.C


PROPERTY AND TOWN OF FUQUAY-VARINA: BANKS ROAD ELEMENTARY (E-23)

As part of the development of Banks Road Elementary and as a condition of site plan approval, it is necessary to acquire easements from an adjacent property owner, RTC Development, LLC, (RTC), to install a sanitary sewer line to serve the school. The proposed sewer line will tie in to an existing manhole located within a private sewer easement on the RTC property. In order to obtain permits, the Town of Fuquay-Varina requires that the new portion of the sewer line, as well as a portion of the existing private sewer line and easement that extends from the manhole toward the western boundary of the property, be dedicated to the Town and memorialized on a recorded plat. Terms have been reached with the property owner to acquire the land needed for the temporary construction easement acquisition, the sewer easement acquisition and dedication, and the acquisition and dedication of the portion of the existing private sewer line and easement (total area involved: 0.52 acres). The proposed sewer easement and tie in to the existing sewer line will not interfere with the Wake County Public School System's present or future use of the property. A copy of an Easement Plat is attached with the proposed sewer easement areas for acquisition and dedication identified thereon. Staff requests Board approval for the acquisition of property interests as described above and for the granting of sewer easement dedication to the Town. Fiscal Implications: RTC Development, LLC, will be compensated $45,000 for the acquisition of a temporary construction easement, acquisition and dedication of a new sewer easement, and for acquisition and dedication of a portion of the existing private sewer line and sewer easement from the CIP 2006 Land Purchase account. Recommendation for Action: Staff requests Board approval.

4. PRELIMINARY CONSTRUCTION DOCUMENT APPROVAL & PERMISSION TO ADVERTISE: E-27 ELEMENTARY SCHOOL

Staff has reviewed preliminary construction documents prepared by Small Kane Architects, P.A., for construction of the E-27 Elementary School. In order to meet the tight construction schedule needed to complete this project for a 2009 school opening, it is proposed to advertise early bid packages for box culverts and steel, before completion of the total design package. Staff has reviewed the construction documents for these early bid packages and requests Board approval and authorization to advertise. Staff will present the award of these contracts to the Board for approval on January 8, 2008.
Staff also requests Board approval and authorization to advertise for the remaining project packages upon completion of design and satisfactory review by staff. Staff will bring these packages to the Board for approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of $22,991,311, as provided in CIP 2006. Recommendation for Action: Board approval is requested.

5. PRELIMINARY CONSTRUCTION DOCUMENT APPROVAL & PERMISSION TO


ADVERTISE: E-34 ELEMENTARY (WENDELL FALLS AREA)

Staff has reviewed preliminary construction documents prepared by Cherry Huffman Architects, P.A., for construction of the E-34 Elementary School. In order to meet the tight construction schedule needed to complete this project for a 2009 school opening, it is proposed to advertise an early bid package, before completion of the total design package. Staff has reviewed the construction documents for this early bid package for steel and requests Board approval and authorization to advertise. Staff will present the award of these contracts to the Board for approval on January 8, 2008.
Staff also requests Board approval and authorization to advertise for the remaining project packages upon completion of design and satisfactory review by staff. Staff will bring these packages to the Board for approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of $22,826,072, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

6. CONSTRUCTION DOCUMENTS: ENLOE HIGH

Staff has reviewed the construction documents for the renovations to the East and West buildings at Enloe High School, and requests Board approval and authorization to advertise for bids. Fiscal Implications: Funding is available from the total project budget of $8,118,307, of which $320,000 is from PLAN 2004 and $7,798,307 from CIP 2006. Recommendation for Action: Board approval is requested.

7. CHANGE ORDER NO. GC-08: MILLS PARK ELEMENTARY (E-22)

Board approval is requested for Change Order No.GC-08 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of Mills Park Elementary. This change order, in the amount of $250,000, is to provide an allowance to remove additional rock during the installation of water and sanitary sewer lines. Fiscal Implications: The total proposed project budget is $25,947,788, of which $745,000 is from PLAN 2004, $330,823 is from funds passed through Wake County from the developer in fiscal year 2004-2005, $17,592,872 is from CIP 2006, $904,958 is from CIP 2006 Offsite Improvements, $904,958 is to be provided by the Town of Cary, $5,169,177 is to be provided by the developer, and $300,000 is from CIP 2006 Program Contingency for this change order and other unanticipated site changes. Recommendation for Action: Board approval is requested.

8. MECHANICAL DESIGN SERVICES CONTRACT: WEST LAKE MIDDLE.

Negotiations have been completed with Sigma Engineered Solutions, P.C., to provide mechanical engineering design services for HVAC system replacement, in accordance with the Individual Project Proposal Agreement. Fiscal Implications: Funding is available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Proposed compensation for the designer is $168,100. Recommendation for Action: Board approval is requested.

9. BIDS: FUQUAY-VARINA HIGH PAINTING

Bids for the exterior and interior painting at Fuquay-Varina High School were received on October 8, 2007. Staff recommends award of the single-prime contract to Mansion Decorators of NC, Inc., in the amount of $224,000. Fiscal Implications: Funding is available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components and $4,726.40 from current Fund 5 community use funds for Fuquay-Varina High. Recommendation for Action: Board approval is requested.

10. DESIGN CONSULTANT AGREEMENT: WAKE FOREST-ROLESVILLE HIGH

A high priority project to be considered for the next building program is the construction of an addition and renovations to the Wake Forest-Rolesville High school. Negotiations have been completed with Davis Kane Architects, P.A., for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The current estimated budget is approximately $55,000,000, of which $2,500,000 is currently available from the CIP 2006 School Building Program. The remaining funds will be provided from the next building program. The total project budget includes proposed compensation for the design consultant of $2,828,047. Separate agreements for Pre-Design services in the amount of $209,206 have already been issued, of which the Owner will be credited $71,500 to this agreement. The amount authorized by this contract funds the design through the Schematic Design Phase. Thus, this agreement is for $352,707 ($424,207 for schematic design minus $71,500). The remaining amount of $2,403,840 will be authorized by change order. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM


1. LIGON MIDDLE SCHOOL TRIP TO COMPIEGNE, FRANCE

Students participating will be representative of grades 7-8.
Approximately 5 students will participate and two chaperones.
Students will depart from RDU on Thursday, March 27, and return on Monday, April 7, 2008. Only two days of school will be missed as this is over Spring Break.
This trip is part of the French Exchange Program. During this trip the students will live with French families, attend school, and visit historic sites.
Fiscal Implications: The cost per students will be approximately $700.00. The total coast will be approximately $3500.00. A fundraiser will be held to help defray costs and scholarships are available for students who need financial assistance. Recommendation for Action: This item is recommended for consent.


2. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO SPAIN, FRANCE, AND ITALY

This trip is directly linked to Spanish and French art, history, language, and culture providing enrichment for the two languages offered at East Garner Magnet Middle School.
Eighteen students and five chaperones will participate.
Students participating will be representative of grades 6 through 8.
The adult (chaperone) to student ratio will be at least 1:6.
Students will depart from RDU on Saturday, July 12 and return on Wednesday, July 23, 2008. No school will be missed since this is during the summer.
Fiscal Implications: The cost per student will be approximately $2,600.00. To help make the trip affordable for those who may not be able to afford it, the PTSA will be conducting fundraisers and seeking financial assistance through a variety of grants and scholarship funds. Recommendation for Action: This item is recommended for consent.

3. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO NETHERLANDS, BELGIUM, FRANCE, ENGLAND, AND SCOTLAND

Students participating will be representative of grades 6 through 8.
Approximately 18 students and 3 chaperones will participate.
Students will depart from RDU on Saturday, June 14 and return on Thursday, June 26, 2008. No school days will be missed for the trip.
The trip is directly tied into the IB philosophy at our school as well as the curriculum throughout all three grade levels. Also, it will enrich our Artist in Residence project this year on the Holocaust as we will visit Anne Frank's house and see the Holocaust Museum next door.
Fiscal Implications: The total cost per student including all airport fees and taxes as well as the 3-day extension will be approximately $3,324.00. This cost covers breakfast and dinners on tour as well as transportation, full-time tour director, city tours, and admittance into all the sites. To help make the trip affordable for those who may not be able to afford it, the PTSA will be conducting fundraisers and seeking financial assistance through a variety of grants and scholarship funds. Recommendation for Action: This item is recommended for consent.

4. AMENDMENT ONE TO THE CHESHIRE CENTER

We are currently contracting with The Cheshire Center to provide speech services to identified students with special needs. Our current contract is scheduled to end December 31, 2007. We are amending our contract to extend the ending date to June 30, 2008 and to increase the number of service hours. Fiscal Implications: We are increasing the current contract by $101,400.00 making the total contract amount $137,000.00. Funds are available in the Special Education Services' budget for this increase. Recommendation for Action: Board approval is requested.

5. GRANT PROPOSALS

Competitive (#1193): General Mills Foundation / Individual schools.
Competitive (#1194): Saucony Run For Good Foundation / Individual schools.
Competitive (#1195): Be Active North Carolina / Individual schools.
Entitlement (#1007): PRC 554 - NC Department of Public Instruction, More At Four / Central Services, Curriculum and Instruction.
Entitlement (#1007): NC Department of Public Instruction, More At Four / Central Services, Curriculum and Instruction.
Competitive (#1196): NC Department of Public Instruction, IMPACTing School Leadership / Central Services, Curriculum and Instruction.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT


ACTION ITEMS


FINANCE


1. RECOMMENDATION FOR ONE (1) VOTING MEMBER TO THE AUDIT COMMITTEE, AS DESCRIBED IN BOARD POLICY 8810, TO FILL VACANCY THROUGH DECEMBER 31, 2007.

Board Policy 8810 establishes the membership requirements for the Audit Committee. The Audit Committee allows for six voting members from the community not employed by the school district or having any direct or indirect business dealings with the school district. The Board will vote to select a member to fill the vacancy with term ending on December 31, 2007. Board members are encouraged to select a professional with a background in accounting, finance, business, management consulting or law. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

FACILITIES


1. IMPLEMENTING GUIDELINES FOR PUBLIC-PRIVATE PARTNERSHIPS

Public-Private Partnership (PPP) legislation was approved by the legislature in 2006. The legislation allows
public school systems to enter into capital build-to-suit leases for school facilities. The attached guidelines
were developed by the Board counsel for PPP, Kilpatrick Stockton, L.L.P., for the design, construction,
and leasing of school facilities using the PPP process. The guidelines will be used in the development of
an RFQ/RFP for the E-25 Elementary School that will be used as a pilot project. Staff recommends
Board approval. Fiscal Implications: Unknown at present. Upon receipt of detailed proposals, staff will
make a recommendation to the Board. Recommendation for Action: Board approval is requested.

2. RESOLUTION: CIP 2006 5th QUARTERLY FUNDING
Resolution requests funds for the CIP 2006 School Building Program previously approved by the Board. This request will provide funding of projects, in accordance with the master schedule, that require design or construction to begin prior to May 2008. Fiscal Implications: Total of this appropriation request is $147,218,355. Appropriations for CIP 2006 to date total $567,552,700. The total CIP 2006 appropriation, including this request, will equal $714,771,055. This leaves a balance of $341,103,782 to be appropriated from the total Building Program sum of $1,055,874,837. Recommendation for Action: Board approval is requested.

3. RESOLUTION: CIP 2006 FUNDING REALLOCATION

Resolution requests two reallocations in the total amount of $2,587,424. First reallocation is from Program Contingency to Sycamore Creek Elementary (E-17). This project bid over budget, primarily due to poor site conditions and an accelerated construction schedule to meet 2008 school opening schedule. In addition, additional funding is needed at Mills Park Elementary due to unanticipated rock and other site conditions. Second reallocation is for transfer of building permit fees from nine projects to the Building Permit project. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

4. BOARD POLICY 6200: STUDENT ASSIGNMENT

Board Policy 6200 was last revised in 2003. Since that time the school district has experienced rapid enrollment growth and changing student demographics. The Board of Education discussed Policy 6200 in work session held on September 6, 2007, and at Policy Committee meetings on September 11, 2007 and October 9, 2007. The revised policy includes the Board's goals for the student assignment process and the factors to be used in the development of the annual student assignment plan. Fiscal Implications: None. Recommendation for Action: Board approval with waiver of second reading.

RECOGNITION


SPOTLIGHT ON STUDENTS - 6 P.M.

Nineteen students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
ACTION ITEMS- Cont'd

HUMAN RESOURCES


1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


2. ADMINISTRATIVE TRANSFER(S)


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.