WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

6. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2009-2010

To report potential changes in local expenditures for 2009-2010 as of September 30,

2009.Fiscal Implications: Potential adjustments within the local budget. Transactions
transferring budget between accounts will be reported to the Board of Education with all
Budget Amendments and Transfers quarterly. Recommendation for Action: No action.
Administration is reporting potential changes in local expenditures.

7. FACILITIES AND OPERATIONS COMMITTEE PROGRESS REPORT

The Chair of the Facilities and Operations Committee will present a report on the
Committee's work during the past year. The report will review the areas within the Board
of Education's Work Plan that have been accomplished during the past year as well as the
areas in which the committee will continue their work. Fiscal Implications: None.
Recommendation for Action: Information only.

8. HUMAN RESOURCES COMMITTEE PROGRESS REPORT

The Chair of the Human Resources Committee will present a report on the Committee's
work during the past year. The report will review the areas within the Board of
Education's Work Plan that have been accomplished during the past year as well as the
areas in which the committee will continue their work. Fiscal Implications: None.
Recommendation for Action: Information Only.

9. FINANCE COMMITTEE PROGRESS REPORT

The Chair of the Finance Committee will present a report on the Committee's
work during the past year. The report will review the areas within the Board of
Education's Work Plan that have been accomplished during the past year as well as the
areas in which the committee will continue their work. Fiscal Implications: None.
Recommendation for Action: Information Only.

10. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

11. APPROVAL OF MEETING MINUTES

October 13, 2009-Facilities and Operations Committee Meeting Minutes
October 13, 2009-Student Achievement Committee Meeting Minutes
October 20, 2009-Committee of the Whole Minutes
October 20, 2009-Board of Education Meeting Minutes

FINANCE

12. BUDGET AMENDMENTS AND TRANSFERS, 2008-2009

To report changes in the budget resolution resulting from transactions processed
During 2008-2009. These are the final adjusting entries included in the Annual
Financial Report.
Fiscal Implications: Adjust State Public School Fund + $ 1,802
Adjust Local Current Expense Fund+ $ 63
Adjust Federal Grants Fund - State+ $ 0
Adjust Capital Outlay Fund+ $ 0
Adjust Multiple Enterprise Fund + $ 0
Adjust Direct Grant Funds+ $ 0

Net Changes+ $ 1,865
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

13. BUDGET AMENDMENTS AND TRANSFERS, 2009-2010

To report changes in the budget resolution resulting from transactions processed during July - September 2009. Fiscal Implications:
Adjust State Public School Fund+ $ 104,241,070
Adjust Local Current Expense Fund+ $ 2,603,825
Adjust Federal Grants Fund - State+ $ 86,353,664
Adjust Capital Outlay Fund+ $ 82,348,889
Adjust Multiple Enterprise Fund+ $ 695,499
Adjust Direct Grants Fund+ $ 550,623
Net Changes+ $ 102,695,244
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.

FACILITIES

14.PROFESSIONAL SERVICES SELECTION AND AGREEMENT: RES #02 LEASING AGENCY

In accordance with professional services selection procedures adopted by the Wake County Board of Education, the selection committee hereby recommends that the Board select Grubb & Ellis/Thomas Linderman Graham, Inc., for Professional Services Package - RES #02 Leasing Agency. Attached is the recommendation summary. The Real Estate Leasing Agency agreement is for representation regarding administrative space needs, including, but not limited to, examination of administrative space needs, identification and comparison of multiple suitable properties, negotiation of lease terms, and/or negotiation of an extension and/or modification of existing lease space at Crossroads Building II. The selected firm will execute the appropriate form of agreement, as approved by real estate counsel. This agreement, which will begin immediately and last 12 months, and by mutual consent of the parties, may be extended as necessary to complete the transaction. Fiscal implications: None. Fees will be paid by the Lessor. Recommendation for action: Board approval is requested.

15.FIRST AMENDMENT TO LEASE AGREEMENT: NORTH HILLS EAST

MASTER DEVELOPER, LLC (ROOT MODULAR ELEMENTARY)

The Board currently leases 2.7 acres of land from North Hills East Master Developer, LLC (Landlord) for use as a modular elementary facility to temporarily serve the students and staff of Root Elementary while the main Root campus has undergone renovations. The renovations are complete, so the students will return to the main Root campus and the modular campus will close effective November 10, 2009. The lease terminates on December 31, 2009, at which time, per the terms of the lease, all Board property and improvements must be removed and the premises returned to its pre-installation condition. Deconstruction of the modular campus is scheduled to be completed by year's end. Terms and conditions of a First Amendment to Lease Agreement (First Amendment) have been reached with the Landlord to modify the current lease to allow certain improvements to remain on the premises (asphalt, concrete, metal canopy, street lights, transformers, sewer and water lines, etc.). They cannot be cost effectively reused by the Board, but are of benefit to the landlord. This alternative will save the Board some demolition and debris removal expenses, and time in completion of site deconstruction. A copy of the First Amendment to Lease Agreement is attached. Fiscal implications: None. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

16. GRANT PROPOSALS

Competitive (#003610): American Academy of Dermatology, Shade Structure Program / Individual Schools.
Competitive (#003710): Cary Jaycees, Teacher Grant / Individual Schools.
Competitive (#003810): Home Depot, Building Healthy Communities Grant Program / Individual Schools.
Collaborative (#003910): International Baccalaureate, Expanding Access, Participation, and Success in IB / Central Services, Magnet Programs.
Collaborative (#004010): American Recovery and Reinvestment Act of 2009, United States Department of Health and Human Services, Centers for Disease Control and Prevention, Communities Putting Prevention to Work / Central Services.
Competitive (#004110): Confucius Institute at NC State University, The Confucius Classroom / Enloe High School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

17. POLICY 2410: PUBLIC GIFTS TO SCHOOLS

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. No changes are being made to the
policy. Recommendation for Action: Staff is requesting Board approval.

18. POLICY 2411: AWARDS AND SCHOLARSHIPS

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

19. POLICY 2512: SCHOOL-SPONSORED INFORMATION MEDIA

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

20. POLICY 2560: CONSUMPTION OF ALCOHOLIC BEVERAGES

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

21.POLICY 2570: NAMING OF SCHOOLS

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

22.POLICY 2571: NAMING OF INDIVIDUAL SCHOOL BUILDINGS, ROOMS,

STRUCTURES, FURNISHINGS, BOOKS, AND SCHOLARSHIPS

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. No changes are being made to the
policy. Recommendation for Action: Staff is requesting Board approval.

23. POLICY 2530: RELATIONSHIPS WITH OUTSIDE AGENCIES

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

24. POLICY 2600: RELATIONS WITH OTHER EDUCATION AGENCIES

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 2530 - Relationships with Outside
Agencies. This policy has been reviewed by the Policy Committee and the Committee of
the Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff
is requesting Board approval to delete this policy.

25.POLICY 8000: FISCAL MANAGEMENT

Policy Review: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 8000 series review cycle. No changes are being made to the policy.
Recommendation for Action: Staff is requesting Board approval.

26.POLICY 8010: SCHOOL FINANCE OFFICER

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 8000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

27. POLICY 8020: DUTIES OF THE SCHOOL FINANCE OFFICER

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8010 - School Finance Officer.
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 8000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

28.POLICY 8100: ANNUAL BUDGET

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 8000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

29.POLICY 8110: PROGRAM BUDGETING SYSTEM

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

30. POLICY 8120: BUDGET PREPARATION PROCEDURES

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

31. POLICY 8130: BUDGET DISPLAY

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

32. POLICY 8140: BUDGET HEARINGS

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

33. POLICY 8150: BUDGET SUBMISSION TO COUNTY COMMISSIONERS

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

34. POLICY 8160: COMMISSIONERS' BUDGET ACTION

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

35. POLICY 8161: RESOLUTION OF BUDGET DISPUTES

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

36. POLICY 8170: ADOPTION OF BUDGET RESOLUTION

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

37. POLICY 8180: BUDGET TRANSFERS AND AMENDMENTS

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

38. POLICY 8190: INTERIM BUDGET

Policy Deletion: Second Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

HUMAN RESOURCES

39. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FINANCE

40.REDUCTION IN FORCE, CAPITAL IMPROVEMENT PROGRAM

On April 21, 2009, the Board of Education approved changes to the Capital
Improvement Program (CIP) schedule. These changes were made necessary because of
adjustments to available funding approved by the Wake County Board of
Commissioners on February 16, 2009. The changes required staff to review program
management necessary in light of a reduced workload. Based upon the detailed review, a
recommendation for a reduction in force of CIP funded staff is being made per Board
Policy 4430. Fiscal Implications: A reduction in salary and benefits charged to CIP funds
will result. Recommendation for Action: Board approval is requested

FACILITIES

41.POLICY 7150: FLEET MANAGEMENT

First Reading: Request Waiver of Second Reading
The proposed policy was reviewed by the Facilities and Operations Committee on October 27, 2009 and by the Committee of the Whole on November 3, 2009. The Transportation Advisory Committee has reviewed and supports adoption of this policy. The proposed revision replaces the current Policy 7150. Fiscal implications: The provisions of this policy will not increase transportation cost. Recommendation for action: Receipt of first reading and waiver of second reading is recommended.

42.POLICY 7160: CONTRACT TRANSPORTATION

First Reading: Request Waiver of Second Reading
The proposed policy was reviewed by the Facilities and Operations Committee on October 27, 2009 and by the Committee of the Whole on November 3, 2009. The Transportation Advisory Committee has reviewed and supports adoption of this policy. The proposed revision replaces the current Policy 7160. Fiscal implications: The provisions of this policy will not increase transportation cost. Recommendation for action: Receipt of first reading and waiver of second reading is recommended.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Nineteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: None. Recommendation for Action: None.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3)

ACTION ITEMS CONT'D

HUMAN RESOURCES

43. CAREER STATUS

44. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.